Renovation of a municipal facility in Santa Rosa, California. Completed plans call for the renovation of a municipal facility.

Type of award Lump sum Online Q and A - Yes at 5/2/2019 at 2.00 PM PT Response Type Response File The City purchased and installed its existing A/V system, through a competitive formal request for proposals (RFP) solicitation process in 2010, as part of the Utilities Field Operations (UFO) construction project. The UFO training rooms serve as a secondary broadcast facility for City meetings; a training facility for City employees, including Police and Fire; and also serve as the City's Emergency Operations Center (EOC). The A/V system allows for video presentations in each of the three rooms to be shared to other rooms, as well as broadcasting presentations out through the on-site broadcast facility. The expected lifespan of the existing A/V equipment was estimated at seven to ten years. The current system is beyond its useful life and needs replacement. The purpose of this project is to remove and replace the existing A/V system to meet current and future meeting needs, and to utilize the most current technology and design to improve the meeting experience and increase usability for ADA purposes. This project involves the removal of the existing A/V system; design, construction and installation of a new A/V system; and integration with the broadcast system. The design portion of the project will require the vendor to complete the design work for installation of the system, to produce the necessary final plans, and to obtain the necessary permits prior to construction. The construction portion of the project will require the vendor to remove the old equipment, construct all the necessary improvements and install the new equipment as public work. The proposed design/build procurement method will follow Section 3-60 of the City of Santa Rosa Municipal Code. This method allows for selection of a vendor based on performance criteria which may include, but is not limited to, items such as proposed design approach, initial and/or life cycle costs, project features, quality, capacity, durability, schedule, and operational and functional performance of the equipment and its technology. This method is preferred as it minimizes disputes between the product and technology systems designer and construction contractor, expedites project delivery by overlapping design and construction phases of the project, ensures proper product installation and reduces overall project costs.