The work includes the furnishing of materials as described in the Specifications. The work consists of the furnishing of new water meters to the Borough of Hamburg. The meters shall be furnished as needed during a two-year contract period from the date of the written Notice to Proceed. No bid will be received unless in writing on the forms furnished, and unless accompanied by bid security in the form of a bid bond, cashier check, or a certified check made payable to the Borough of Hamburg in an amount equal to 10% of the amount of the total bid, but not exceeding $20,000. The bid shall be accompanied by a Certificate of Surety on the form included in the Contract Documents, from a surety company licensed to do business in the State of New Jersey, which shall represent that the surety company will provide the Contractor with the required bonds in the sums required in the Contract Documents and in a form satisfactory to the Owners Attorney and in compliance with the requirements of law. Bidders must use the prepared bid form which is contained in the Contract Documents.
The Owner shall award the Contract or reject all bids within 60 days of bid opening, except that the bids of any bidders who consent thereto may, at the request of the Owner, be held for consideration for such longer period as may be agreed. The Owner will evaluate bids and any award will be made to the lowest, responsive, responsible bidder in accordance with N.J.S.A. 40A:114. The Owner reserves the right to reject any or all bids and to waive minor informalities or irregularities in bids received in accordance with public law. The qualification and reclassification of bidders will be subject to the statutory provisions contained in N.J.S.A. 40A:1125 to 32 (Local Public Contract Law). All bid security except the security of the three apparent lowest responsible bidders shall be returned, unless otherwise requested by the bidder, within ten (10) days after the opening of the bids, Sundays and holidays excepted, and the bids of the bidders whose bid security is returned shall be considered withdrawn. Bidders are required to comply with all relevant Federal and State Statutes, Rules and Regulations including but not limited to the applicable provisions of Title VI of the Civil Rights Act of 1964, as amended (42 USC 2000d-2000D-4A), the discrimination and affirmative action provisions of N.J.S.A. 102-1 through 1022-4, the New Jersey Law against Discrimination, N.J.S.A. 1025-1, et seq, the rules and regulations promulgated pursuant thereto, the State requirement for bidders to supply statements of ownership (N.J.S.A. 52225-242) and the State requirement for submission of the names and addresses of certain subcontractors (N.J.S.A. 40A21116). Each Bidder must submit with his bid an Ownership Disclosure Statement and is requested to submit with his bid the Non-Collusion Affidavit on the forms included in the Contract Documents. Pursuant to N.J.S.A. 52:3244, all business organizations that conduct business with a New Jersey government agency are required to be registered with the State of New Jersey. Bidders and their subcontractors must submit proof that they are registered with the New Jersey Department of Treasury, Division of Revenue by submitting a copy of their Business Registration Certificate prior to Contract award. It is the purpose of this Notice to Bidders to summarize some of the more important provisions of the Contract Documents. Prospective bidders are cautioned not to rely solely on this summary, but to read the Contract Documents in their entirety.
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