Site work and outdoor lighting for a road / highway in Bow, New Hampshire. Completed plans call for site work for a road / highway; and for outdoor lighting for a road / highway.

The Town of Bow, New Hampshire (the Town) is soliciting proposals from qualified contractors (Contractor) to convert the Towns existing street lighting to Light Emitting Diode (LED) equivalents. The Contractor chosen will be expected to implement the conversion of all existing street lighting in the Town, estimated at approximately 174 units, to equivalent LED street lights. The Contractor selected for this project will perform the following project related services. These shall include, but are not limited to: 1. Provide qualified labor, materials, supplies, equipment, facilities to convert approximately 174 existing Metal Halide and High-Pressure Sodium (HID) to LED fixtures. 2. Ensure Unitil and Eversource Ledger reconciliation of existing equipment based on field verified inventory. 3. Determine appropriate optics (and shielding, as needed) based on field-verified asset attributes. 4. Confirm Unitil and Eversources agreement and approval of selected equipment, installing contractors qualifications and installation procedures. 5. Ensure illumination standards meet established Unitil and Eversource lighting conditions and NHDOT Roadway Lighting Design Manual recommended illumination standards. 6. Communicate with Unitil and Eversource prior to any installations. 7. Coordinate weekly reports to update Unitil and Eversource on ledger conversion and ensure that converted equipment is switched from the current EOL billed rate to new LED tariff rate. 8. Remove and dispose all existing luminaire heads. All materials shall be recycled properly, and any other materials shall be discarded compliant with all state and federal regulations and Unitil and Eversource disposal requirements for old fixtures. The Town anticipates that a contract will be entered into with the successful Contractor by June 30, 2020 and the work will be performed in 2020. The final scope, budget and installation schedule will be determined in consultation with the selected firm. The contract will be contingent on receipt of funding from the LED rebate programs through Unitil and Eversource, and the availability of the rebate funds may impact the installation schedule. The Town and the Contractor may mutually agree to intermediary payments at stages of completion of the project. At least 10% of the total cost will be retained until the project is 100% completed. Bidders must provide three (3) references for similar projects completed by the Contractor within the past three (3) years. The contractor must agree in writing to indemnify the Town of Bow from any and all liability, loss or damage, including but not limited to bodily injury, illness, death or property damage, which the Town becomes legally obligated to pay as a result of claims, demands, costs, or judgment against the Town arising out of the contractors actions or omissions relating to this project. The Town reserves the right to reject any or all proposals or accept the proposal the Town deems to be in its best interest, regardless of the lowest proposal amount. The Town reserves the right to request additional data or information or a presentation in support of written proposals, however the Town may award a contract based on the offers received, without additional submissions. The proposal should be submitted on the most favorable terms, from all aspects, which the contractor can submit. The Town reserves all rights to negotiate with the contractor of its choice based not solely upon cost, but on the qualifications and ability of the contractor to perform, consistent with the Towns intent, requirements, time schedule, and funds availability. The Town further reserves the right to: Not award a contract for the requested services; Waive any irregularities or informalities in any proposals; Accept the proposal deemed to be the most beneficial to the public and the Town; and Negotiate and accept, without advertising, the proposal of any other company in the event a contract cannot be successfully negotiated with the selected firm. Any questions regarding this project should be directed to: David Stack Town Manager (603) 223-3910 or dstack@bownh.gov.