Renovation of a municipal facility in Hot Springs National Park, Arkansas. Completed plans call for the renovation of a municipal facility.

The City of Hot Springs encourages participation from SBA and MBE/DBE/WBE vendors. The City reserves the right to reject any or all bids and to waive any formalities or minor exceptions. Failure to follow instructions and requirements of this Invitation to Bid (ITB) may be cause for rejection of bid. Please check bid packet, bid amount calculations, and bid container prior to submission. Corrections to bid documents will not be allowed after bids are opened. BID SUBMISSION REQUIREMENTS: All bids must be received in the City Purchasing Office on or before the bid opening date and time, regardless of delivery method. Please advise us immediately if you wish to submit a quotation but are unable to meet this requirement. Requests for extensions to the closing date, although not encouraged, will be considered with the proper justification and, if requested, in writing at least one week prior to the established closing date. A non-response by the city of hot springs to a requested bid extension will indicate that the request has been denied. In this regard, the City reserves the right to postpone bid opening for cause or convenience. Bids shall be valid for a period of ninety (90) days after the bid opening date of this ITB. In order to be considered responsive the Bidder must submit a base bid signed by an authorized official of the Bidder and consisting of the following properly executed forms: Bid Form Statement of Compliance Statement of Insurance Requirement Compliance (if required) Contractor Representation and Certifications Hazardous and Toxic Substances Disclosure Requirement Federally Required Certifications (if required) SEALED BID INSTRUCTIONS: Bids must be sealed in a bid container (envelope). It is mandatory that bidders identify the envelope containing the bid as such and show bid number and bid item. This applies to express delivery type envelopes, as well. When Bidder's proposal consists of more than one envelope or box, Bidders must mark on the mailing label how many envelopes or boxes are contained in their bids. For example "box 1 of 6". Bidders shall also identify the other boxes by the number of boxes and the City's ITB number as found on the Invitation to Bid Cover Sheet. For example "box 2 of 6 for ITB XXXXX". QUESTIONS AND CLARIFICATIONS: Any questions or requests for clarification concerning the bid or bid specifications may be made in person, by phone, by electronic mail, or in writing to the City of Hot Springs, Purchasing Department, P. O. Box 6300, 517 Airport Road, Ste C, Hot Springs, AR 71902, (501) 321-6830. Any such questions or requests must be submitted not less than 5 working days prior to the bid opening date. Should the question(s) pose substantial issues, the City may ask that they be submitted in writing. Any such inquiry that results in a change in the bid or the specifications, such change will be put in writing, time permitting, and provided to all those who have received the bid request.This procedure shall be followed in order to ensure competitive fairness by providing all prospective bidders with the same information. Bidders should rely on written information (as opposed to verbal information) in preparing bids. BID AWARD AND PURCHASE ORDER: The City will award a bid based on the lowest responsive, responsible bid considering any other pertinent factors such as freight, delivery, transportation, etc., that might affect overall City cost.Upon award of a bid, the City will issue its purchase order to the successful bidder. This ITB and the "Terms and Conditions of Purchase" contained in this ITB (if included) will be considered a part of the purchase order. The purchase order shall be a binding agreement of supplier and buyer upon supplier signing and returning an acceptance copy of the purchase order without exception, or commencing performance of this purchase order, whichever occurs first. THE CITY'S RIGHTS: The City reserves the right to reject any or all bids, to waive minor irregularities and/or formalities as determined by the City, to award the bid by item or groups of items or in total, and/or to award the bid in the manner most advantageous to the City. The City reserves the right to, at its discretion, purchase additional units, within a reasonable time, at the bid unit price, upon concurrence of the bidder. Consist of 151 boiler tubes, removing & installing control panel, Crane rental for setting tubes on roof, Any required permits (State, Federal, etc.)