This is a service / maintenance or supply contract in Birmingham, Alabama. Contact the soliciting agency for additional information.

The City of Birmingham, Alabama is now accepting proposals from Certified Firms to provide Program Management Services for a Lead Based-Paint Hazard Control (LBPHC) and Healthy Homes (HH) grant program. The City will receive proposals from firms/companies/entities having specific experience and qualifications in the area identified in this solicitation. For consideration, proposals for this project must contain evidence of the Proposer's experience and abilities in the specified area and other disciplines directly related to the proposed service. The managing firm will be responsible for managing $4,100,000 in funding granted to the city to administer its LBPHC and HH program. The managing firm will be responsible for the day-to-day management of the lead program, including managing sub-contractors, monitoring performance, tracking expenditures and coordinating assignments with city personnel for lead testing, remediation, abatement, housing inspections, clearing units, developing annual program budgets and work plans, managing and overseeing the complaint/resolution process in accordance with program procedures, preparing required HUD reports, and managing marketing/outreach and managing application in-take. This contract will last for a period of 30 months. As the City's Housing Rehabilitation Programs are federally funded, all activities performed under this RFP shall be in accordance with the HUD Regulation on Lead-Based Paint Hazards in Federally-owned Housing and Housing Receiving Federal Assistance, dated September 1999, with all subsequent revisions to date and the Rules of the Alabama State Board of Health Chapter 420-3-27-.01 etal. Firms must demonstrate significant experience administering federally funded programs. Firms must also be able to demonstrate a working knowledge of all required HUD forms to be included in Risk Assessment reports as well as testing protocols. All key project personnel shall be on staff and possess the proper certifications in accordance with Chapter 37A of Title 22, Code of Ala. 1975, and Chapter 822-X-1 as authorized by Acts 1997, No.97-553, the Alabama Lead Reduction Act of 1997. The City of Birmingham is an equal opportunity/affirmative action employer that does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or provision of services. In accordance with HUD's Section 3 program and City and State of Alabama purchasing requirements, the City shall take affirmative steps to ensure that small, disadvantaged and minority firms, womens business enterprises, and labor surplus firms are solicited whenever there are potential qualified sources. The City shall also consider the feasibility of dividing total requirements into small tasks or quantities as to permit maximum participation by small, disadvantaged and minority firms, womens business enterprises, and labor surplus firms. All procurement carried out with Lead-Based Paint Hazard Control Program funds, where the City is a direct party, shall be carried out in a manner that provides maximum free and open competition. Procurement policies will not restrict or eliminate competition. The City shall not place unreasonable requirements on firms for them to qualify to do business. The responsibilities of the managing firm shall include, but are not limited to the following: 1. Administering the federally-funded Lead Based-Paint Hazard Controls and Healthy Homes Program. 2. Coordinating collaborative partners in program planning, program scheduling, and implementation efforts; 3. Working with Jefferson County Health Department and providing oversight to community awareness activities; 4. Coordinating efforts among program staff, administrative staff, applicants, and administrative partners; 5. Ensuring projects, applicants and contractors are meeting State and Federal guidelines for the program and lead-work safe practices including Housing Rehabilitation and Lead Safe Housing regulations, Davis-Bacon wage requirements, and federal Section 3 regulations; 6. Monitoring on-going construction projects and maintaining documentation of program activities; 7. Performing project management activities including but not limited to verification of eligibility, completion of lead risk assessments and associated report, work-write-up of items to be addressed, updating tracking documents and filing final reports; 8. Addressing overall program performance and effectiveness to ensure program objectives and goals are being reached; and 9. Making presentations to the general public about lead paint issues and other applicable topics. 10. Perform all duties listed in the position description as well as other related duties as assigned. Your firm must be able to obtain a Data Universal Number (DUNS) number and register with System for Award Management (SAM) if your firm is selected. RFP Responses Due: June 22, 2020 Proposal Selection Date: June 26, 2020 (Approximation) Contract Award Date: June 29, 2020 (Approximation) Contract Service Start Date: July 6, 2020 (Approximation) These dates are subject to change. Please review these specifications carefully and provide the following items: 1. Letter summarizing your company profile, history and staffing 2. Copy of Firm Lead Testing, Radon, Asbestos, Air Quality and Project Design certification. Your lead testing laboratory's certification by EPA under its National Lead Laboratory Accreditation Program (NLLAP). 3. Copy of all Inspector and Risk Assessor Certifications, for all professionals working under this proposal and contract (or plans to obtain the necessary certifications). 4. Proof of Liability Insurance. All contractors shall have continuous Worker's Compensation & General Liability Insurance policies. Reference Alabama Code 25-5-8 Industrial Relations and Labor for additional information pertaining to the requirement of insurance. 5. Three (3) references of former clients with their contact information. If the firm does not have sufficient references, provide a letter of explanation. 6. Describe your firm's experience managing government grants including federal Lead Grant Programs. 7. Describe your firm's experience working with low-income households and/or low-income communities. Please be specific about your company's role. If no experience, please indicate N/A. 8. Copy of your firms Articles of Incorporation and Bylaws. 9. Copy of resumes for all professionals working under this proposal and contract. Proposers are asked to note on the outside of the proposal package:Request for Proposals City of Birmingham Lead Safe Housing Program - Program Management Services Proposals will be reviewed and evaluated by staff. The City may make reasonable investigations deemed necessary and proper to determine the ability of the Proposer to perform the work, and the Proposer shall furnish to the City all information for this purpose that may be requested. The City reserves the right to reject any offer if the evidence submitted by, or investigation of, the Proposer fails to satisfy the City that the Proposer is properly qualified to carry out the obligations of the contract and to complete the work described therein. Criteria for evaluation includes: 1. Required Certifications & Documentation (30%) 2. Overall cost of Services (20%) 3. Capacity to perform services identified (40%) 4. M/WBE (10%) Please direct all questions regarding this Request for Proposals (RFP) to: Lareisha Higginbottom (205) 254-2309 Lareisha.higginbottom@birminghamal.gov The method of Contractor Selection has not been Determined at this time