The County of Vermilion is requesting a proposal and quote to replace and expand our current Court Video Arraignment System to support video-conferencing between courtrooms and detention facilities so detainees can participate in court proceedings without traveling physically to the court. All questions pertaining to this request and/or the scope of services should be directed to: Karen Rudd, Tech Services Director E-mail: karenr@vercounty.org Phone: 217-554-6063. Any vendor shall comply with requirements of Illinois statutory performance bonds upon award of bid. The County reserves the right to cancel this RFP at any time. The County reserves the right to withhold any final action on the RFP if further evaluation of the proposal or vendor is deemed necessary by the County. Vermilion County reserves the right to reject all RFPs in their entirety. Vermilion County reserves the right to award the contract in any manner deemed in the best interest of its citizens. The County reserves the right to waive any irregularity in the format of the RFP or immaterial defect in any RFP. Services being sought are for the purchase and delivery of a Court Video Arraignment System as well as the installation, user training, maintenance, service and repair.
The County of Vermilion is requesting a proposal and quote to replace and expand our current Court Video Arraignment System to support video-conferencing between courtrooms and detention facilities so detainees can participate in court proceedings without traveling physically to the court.
Any audio/video system must allow for participants to freely communicate as though they were all in the same room. Any delays in the transmission of the audio/video signals must be brief enough so that they are not apparent to the participants.
Both the audio and video output of the system should be of such quality that when heard or viewed by an average member of the community they would be considered comparable to what is routinely experienced on commercial television.
A microphone and camera must be situated to be able to broadcast words and images of the parties to the proceedings.
This system is also required to allow the courtrooms and detention facilities to join other standard on-line videoconferencing meetings (Zoom, Microsoft Teamworks, Go-To-Meeting, Webex, Jabber, Ring Central, etc.) as needed for meetings and/or training.
The system must allow an individual to display and hear evidence (either by connecting an external laptop to the video monitor) or by inserting a usb thumb drive to display Word, Excel, PDF or PowerPoint files. Rita B. Garman Vermilion County Courthouse - 7 N Vermilion, Danville, IL 61832
Public Safety Building - 2 East South St, Danville, IL 61832
Juvenile Detention Center - 150 E Sager, Danville, IL 61832
.webp)
