This is a service / maintenance or supply contract in San Antonio, Texas. Contact the soliciting agency for additional information.

A. REFRIGERATION EQUIPMENT 1. Preventive Maintenance: Preventive maintenance of equipment will be done as least once per school year, to include cleaning coils, cleaning drains in walk-in coolers, oiling, greasing, tightening of nuts and bolts, replacing equipment light bulbs, filters and other preventive actions deemed necessary. The Food and Child Nutrition Services will determine when preventive maintenance is scheduled. Minor repairs must be done during the preventive maintenance inspection. Major repairs discovered during a preventive maintenance inspection must be noted and relayed to the Food and Child Nutrition Services. A minimum of 2 hours per school must be to complete the preventive maintenance. 2. Major Maintenance: The restoration or replacement of parts as necessitated by the wear and tear, damage, failure or parts, etc. 3. The Food and Child Nutrition Department reserves the right to call meeting to discuss concerns regarding refrigeration equipment. 4. Monthly written summary of all work, including completion dates and anticipation dates for work in progress. B. KITCHEN EQUIPMENT 1. Preventive Maintenance: Preventive maintenance of equipment will be done as least once per school year, to include cleaning coils, cleaning drains in walk-in coolers, oiling, greasing, tightening of nuts and bolts, replacing equipment light bulbs, filters and other preventive actions deemed necessary. The Food and Child Nutrition Services will determine when preventive maintenance is scheduled. Minor repairs must be done during the preventive maintenance inspection. Major repairs discovered during a preventive maintenance inspection must be noted and relayed to the Food and Child Nutrition Services. A minimum of 2 hours per school must be to complete the preventive maintenance. 2. Major Maintenance: The restoration or replacement of parts as necessitated by the wear and tear, damage, failure or parts, etc. 3. The Food and Child Nutrition Department reserves the right to call meeting to discuss concerns regarding refrigeration equipment. 4. Monthly written summary of all work, including completion dates and anticipation dates for work in progress. C. OTHER REQUIREMENTS 1. Bidders shall submit a list of names of the maintenance personnel who will be assigned to the District. 2. Bidders shall include a copy of all certificates each maintenance personnel holds in relation to the repair of the refrigeration equipment. Universal licenses shall be required for maintenance personnel assigned to work on freezers. Minimum of Type II license required for personnel assigned to schools. 3. Bidders shall submit a copy of all certificate each maintenance personnel holds in relation to repair of kitchen equipment. 19 D. OTHER CONDITIONS 1. Work orders will only be submitted by the Child Nutrition Department. 2. The contractor must require hair restraints to be worn by all employees working in kitchen area. 3. The District shall provide adequate on-site work-space. 4. The District shall provide the contractor with of list of authorized personnel to initiate service requests. Service requests will be placed between the hours of 6 A.M and 4:00 P.M. 5. The contractor shall provide the District with a local designated point of contact. 6. The contractor shall provide on-call service for weekends and Holidays. Emergency response time by phone should be with one hour of initial contact. Emergency phone numbers must be provided in writing. The District will allow a 2-hour minimum for all emergency callas requiring less than 2 hours. 7. All service calls shall be performed on site. After receiving notification from the Food and Child Nutrition Services that a problem exists at the schools. The contractor shall have the equipment back in service within twenty-four (24) hours from receipt of call. The warehouse refrigeration equipment must be in service within four (4) hours from receipt of the trouble call. The Food and Child Nutrition must be notified if equipment is not back in service in the time frames indicated. 8. All repairs exceeding two-hundred dollars ($200.00) must be authorized by the Food and Child Nutrition Services. 9. The contractor shall bill accordingly a. The contractor shall furnish a report of all maintenance work performed. The report must be signed by the authorized personnel of where the work was performed. Submit one copy to the school and one copy along with the invoice to the head of the Food and Child Nutrition Department. The report shall on contain the following information: i. Date and time notified ii. Date and time of arrival iii. Type and model of equipment iv. Time spent on the repair v. Description of issue vi. Lists of parts/materials replaced b. Invoice must include the PO number. 10. If the equipment is determined to be beyond economical repair. Contractor shall recommend to the District in writing that said equipment should be replaced. 11. The contractor will be required to keep an adequate inventory of parts to insure prompt repairs. Only UL listed parts may be used and all parts must be new. 12. No property shall be removed from the District. 13. All services provided by the contractor shall conform to applicable safety and health standards as indicated in the current code of Federal Regulation, Title 29,Chapeter XVII paragraph 1910, Occupational Safety and Health Act of 1970 E. LIST OF SCHOOLS TO BE SERVICED 1. John F. Kennedy High School 2. Memorial High School 3. Brentwood Middle School 4. Brentwood STEAM School of Innovation 5. Wrenn Middle School 6. Gus Garcia Middle School 7. Roy Cisneros Elementary 8. Perales Elementary 9. Gardendale Elementary 10. Lyndon B. Johnson Elementary 11. Las Palmas Elementary 12. Loma Park Elementary 13. Roosevelt Elementary 14. Stafford Elementary 15. Winston Elementary 16. Henry B. Gonzalez Elementary 17. Cardenas ECC 18. Stafford ECC 19. Emma Frey Questions concerning the RFP will be answered only if sent to the EISD Purchasing Department, in writing via email to purchasing@eisd.net on or before August 05, 2020, 5:00PM, CST