The Edgewood Independent School District (EISD and/or District) is soliciting a request for proposal for Trash and Recycling Collection Services Proposals must be submitted with sufficient time to be received and time-stamped on or before the proposal due date and time. EISD will not be responsible for proposals delivered late by the United States Postal Service or any other delivery or courier services. All proposals and pricing shall remain valid for one hundred twenty (120) days from the proposal due date pending acceptance by EISD Board of Trustees. The District will award this RFP to a single respondent, multi-supplier award, or line item award based which provides the Best Value to the District upon the evaluation of all proposals received. More details regarding evaluation of proposals are included in Section III: Scope of Work, Specific Conditions,and Questions section of this RFP. Questions concerning the RFP will be answered only if sent to the EISD Purchasing Department, in writing via email to purchasing@eisd.neton or before September 2, 2020, 5:00PM. If there is a pre-proposal conference, responses to written questions submitted prior to the pre-proposal conference will be read at the pre-proposal conference and included in the first addendum along with additional information including questions and responses from the pre-proposal conference. All questions submitted in writing prior to the deadline will be answered in the form of an addendum EISD Evaluation Period:September 8-11, 2020
Selected Proposal Distributed to EISD Board for Approval September 22, 2020 Award of the Project to Proposer(s) will be confirmed by an Award Letterand/or Purchase Order At the District discretion, Performance and Payment Bonds may be required on certain projects valued in excess of designated amounts for capital projects ($100,000 for Performance Bondand $25,000 for Payment Bond). The District will determine the necessity of Performance and Payment Bond on a project by project basis. The Purchasing Supervisor will advise potential Proposers if a particular project requires bonding. The District reserves the right to reject any and all proposals. The District reserves the right in its sole discretion to accept the proposal(s) it considers the Best Value for the District, and the right to waive any and all minor irregularities in the proposal(s). Additionally, the District reserves the right to waive any requirements of the RFP. The District further reserves the right to reject all proposals and seek new proposals when such action would be deemed in the best interests of the District. Responses submitted after the due date and time noted in this RFP shall not be considered and shall be returned to the Proposer(s), unopened,by United States Mail. The District is not responsible for lateness ofU.S. Mail, Commercial (Professional) Carrier, personal delivery, or any other delivery method. The time and date stamp clock in EISD Purchasing Department(1930 Herbert Lane, San Antonio, Texas 78227)shall be the official date and time of receipt. It shall be the sole responsibility of the Proposer(s) to ensure that their proposal is received at the appropriate location by the specified deadline. There shall be no exceptions to these requirements The service requested consists of furnishing all necessary equipment, labor, supervision and materials for performing all operations necessary for the collection, transportation and disposal of refuse from the District locations. Services will be specified and changed as required by EISD Physical Plant Service Department. The contractor must provide an office with telephone service and keep office open for business from 8AM through 5PM, Monday through Friday.
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