This is a service / maintenance or supply contract in Raleigh, North Carolina. Contact the soliciting agency for additional information.

The goal of this IFB is to select a qualified Vendor with proven experience to perform a preventative maintenance inspection and test of HVAC Systems as specified and required in this IFB. Preventative maintenance is to be scheduled the 1st week of each month or frequency. Contractor is to contact NCDOT - Facilities Maintenance Unit (FMU) Supervisor with a 24-hour notice of arrival and obtain a signature of completion from NCDOT-FMU before departing. In the event that the owner (NCDOT) vacates a property (Raney Building and M&T Building) that is currently under contract for services, then contract shall have the Scope of Work removed without penalty within a one-year cycle and reduce the contract cost as a result. The Contract shall have an initial term of one (1) year, beginning on the date of contract award (the "Effective Date"). At the end of the Contract's current term, the State shall have the option, in its sole discretion, to renew the Contract on the same terms and conditions for two (2) additional one (1) year terms. The State will give the Vendor written notice of its intent whether to exercise the option no later than thirty (30) days before the end of the Contract's thencurrent term. In addition, the State reserves the right to extend a contract term up to 180 days after the last active term. Submit Written Questions Vendor March 16, 2021 Refer ALL Inquiries regarding this IFB to: Christian Andresen (919)707-2627 ctandresen@ncdot.gov It is the Vendor's sole responsibility to ensure its bid has been received by this Office by the specified time and date of opening. The date and time of submission will be marked on each bid when received. Any bid received after the bid submission deadline will be rejected.Mailing address for delivery of bid via US Postal Service Attn: Christian Andresen NC Department of Transportation - Purchasing Section, Room 334B 1510 Mail Service Center, Raleigh, NC 27699-1510 For bids submitted via U.S. mail, please note that the U.S. Postal Service generally does not deliver mail to a specified street address but to the State's Mail Service Center. Vendors are cautioned that bids sent via U.S. Mail, including Express Mail, may not be delivered by the Mail Service Center to the agency's purchasing office on the due date in time to meet the bid deadline. All Vendors are urged to take the possibility of delay into account when submitting bids by U.S. Postal Service, courier, or other delivery service. Attempts to submit a bid via facsimile (FAX) machine, telephone or email in response to this IFB shall NOT be accepted. Once the sign-in process is complete, all other persons wishing to attend may do so to the extent that space and circumstances allow. The purpose of this visit is for all prospective Vendors to apprise themselves with the conditions and requirements which will affect the performance of the work called for by this Invitation for Bid. Vendors shall stay for the duration of the site visit. No allowances will be made for unreported conditions that a prudent Vendor would recognize as affecting the work called for or implied by this bid. Vendors are cautioned that any information released to attendees during the site visit other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this Invitation for Bid, must be confirmed by written addendum before it can be considered a part of this bid. Upon review of the IFB documents, Vendors may have questions to clarify or interpret the IFB in order to submit the best bid possible. To accommodate the Bid Questions process, Vendors shall submit any such questions by the above due date. Written questions shall be e-mailed to ctandresen@ncdot.gov by the date and time specified above. Vendors will enter "IFB # 54-CA-11977267 Questions" as the subject for the email. The State reserves the right to negotiate with one or more vendors, or to reject all original offers and negotiate with one or more sources of supply that may be capable of satisfying the requirement and submit a best and final offer (BAFO), based on discussions and negotiations with the State, if the initial responses to the RFP have been evaluated and determined to be unsatisfactory.