Site work for a water / sewer project in Mott, North Dakota. Conceptual plans call for site work for a water / sewer project.

As of January 19, 2022, this project is on hold and may go back out in the summer of 2022. *The previous solicitation is listed below for reference The City of Mott is interested in entering into professional services contracts with one consulting firm to provide the professional engineering services necessary for Mott City Dam project. This RFP lists project specifics and requirements of the proposals being requested. A. Project (1) Mott City Dam The City has a hazardous dam on the Low-Head Dam list. The City is interested in hiring a consultant to design, bid, and administer the contract. B. Scope of Services The services performed by the consulting firm shall include all work, materials, and equipment necessary to survey, design, and prepare contract documents, reports, etc. The consultant will assist with the contract awards when applicable. The deliverables shall use AutoCAD Civil 3D, Microsoft Word, Microsoft Excel, Adobe Acrobat and ARCGIS. The deliverables are to include, but are not limited to, the following: o Preliminary cost estimates at all plans submittal stages o Exhibits for public and landowner meetings o 90% plans, specifications and cost estimate o Final plans, specifications and cost estimate o 50% reports and Final signed reports The construction engineering services required would include, but are not limited to: o Contract administration o Construction staking and observation o Records Keeping o Change Order Preparation o Preparation of Record drawings C. Contract Information The City anticipates that the selection process will be completed by approximately April 22, 2021. Negotiation with the selected consultant will commence upon notice that the selection process is completed. The City will not guarantee a set amount of work or contract value for these services. D. General Requirements Qualification of consultants will be based on experience, typical licensure, certification or registration, or past work for the City as demonstrated in the consultant's reply to the Request for Proposal (RFP). Any additions to or replacement of consultant team members during the contract period shall have the prior approval of the City of Mott. E. Selection Criteria Information Emphasis should be placed upon providing information concerning your proposed project understanding and approach, similar projects your firm has recently performed, and the availability, proximity, and qualifications of your key staff. Innovative approaches that add value to the City will be given preference. The proposal may include additional information, as deemed appropriate, subject to the overall length restriction established in Proposal Requirements. The selection committee will review and evaluate the proposals submitted based on the following criteria and the weighted value assigned to each. Include a detailed statement for each evaluation criteria. 1) Experience, Expertise and Location of staff assigned to the project - 35% o Describe the qualifications, location and experience of the project manager, key staff and sub-consultants. Describe relevant past projects for the city. 2) Project Understanding and Approach - 35% o Describe your firms understanding and approach to the processes, from initial planning through field work and final deliverables. Firms must demonstrate a thorough understanding of the City's standards and procedures. Preference will be given to creative engineering solutions. 3) Project Deliverables - 10% o Describe how your firm will organize and deliver information during and at the completion of the project. 4) Schedule - 20% o Describe how your availability and location of staff will allow for successful and timely completion of projects. F. Proposal Requirements Please provide the following information in the order listed: 1) A cover letter that states your interest in the project. 2) Include your firm's approach to addressing the identified tasks, your understanding of the project's scope, and key issues. Briefly discuss similar projects the members on your team have completed recently. This listing should be limited to the two most applicable projects. Keep the project approach and experience to two pages maximum. For project teams that include a member you consider an expert, please include a half-page resume for that individual. 3) The office location, of the key team members, who will be working on the project. 4) A disclosure of all work for other clients that may be affected, positively or negatively, by work on the proposed contract. Potential conflicts of interest must be disclosed. 5) Identify the firm's principal or project manager, who will serve as the primary point of contact for your firm. 6) A project schedule, outlining the timeline and estimated completion date of each major task identified in your scope of work. This should include a schedule with a description of all deliverable products throughout the period. 7) Current Rate Sheet with direct reimbursable rates, if applicable. On the cover page of the proposal, please include title of the RFP "Preliminary and Construction Engineering Services on Mott City Dam", and the email address of the person who should receive the results of the selection. The proposal body shall be limited to 5 single-sided pages. A single cover, cover letter, and rate sheet shall be utilized and will not count towards the 5 page limit. Similar project experience or resumes can be included in an appendix but should be kept brief and will also not count towards the 5 page limit. Upon completion of the evaluation process, the firms will be ranked in order of qualifications. The City of Mott reserves the right to hold interviews with firms whose proposals most clearly meet the RFP requirements. It is anticipated that one firm will be selected. Fees shall be negotiated with the successful firm. If a fee cannot be agreed upon, the City reserves the right to terminate negotiations, and then negotiate with the second and third ranked firms in order, if necessary, until a satisfactory contract has been negotiated. All costs associated with proposal preparation shall be borne by the proposer. The City reserves the right to reject any and/or all proposals and to not award contracts to any firm. If City Hall is not open to the public by said date, electronic files shall be shared with the City by 12 PM on said date. Any technical questions or questions regarding this RFP must be submitted via email to citymott@ndsupernet.com. Any questions about this RFP must be received by 5:00 pm on Tuesday, April 6, 2021. Questions and answers regarding this RFP will be shared with all participating consultants. Any proposal not complying with all requirements stated in the RFP may be rejected. Equal Employment Opportunity In connection with this proposal and any subsequent contract, the consultant shall not discriminate against any employee or applicant for employment because of race, color, creed, religion, national origin, disability, sex, or status regarding public assistance. The consultant will take action to ensure that its employees are fairly treated during employment without regard to their race, color, creed, religion, national origin, disability, sex, or status regarding public assistance. Such actions shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising, layoff or termination; rate of pay or other forms of compensation; and selection for training, including internship and/or apprenticeship. The consultant further agrees to insert a similar provision in all subcontracts, except subcontract for standard commercial supplies or raw materials. The consultant will furnish all necessary information and reports and will permit access to its books, records, and accounts by the MPO and/or its representatives including state and federal agencies, for purposes of investigation to ascertain compliance with non-discrimination provisions or any Title VI assures that no person or group of persons may, on the ground of race, color, nation origin, sex, age, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all programs or activities administered by the Department. For information regarding Title VI, refer to the NDDOT External Civil Rights manual at: https://www.dot.nd.gov/divisions/civilrights/civilrights.htm The scope of all the project is listed in the RFP. If your firm is interested in providing services for the project, please submit a proposal meeting all the requirements listed in the RFP.