The City of Hot Springs, Arkansas, is seeking proposals for Water/Wastewater Testing Services as an Annual Supply Contract. This Request for Proposals (RFP) contains all the information necessary to prepare and submit a proposal. Prospective proposers are advised to study this RFP completely and follow the instructions exactly Any questions concerning this RFP should be directed to: Olivia Thomason, , 324 Malvern, Hot Springs, AR 71901, or City of Hot Springs, Purchasing Office, PO box 6300, Hot Springs, AR 71902, (501) 321-6830, or emailed to othomason@cityhs.net. The City reserves the right to award the contract without further discussion on the proposals submitted. The City and its designees also reserve the right to reject and/or accept any and all proposals received or parts thereof. The City retains the right to waive any minor irregularities in any proposal submitted. The City may make such investigations it deems necessary to determine the ability of the proposer to provide/perform as sought by the City and the proposer shall provide relevant information as requested. Acceptance by the successful proposer of an award from this proposal indicates that the successful candidate is in no way currently indebted to the City, Garland County, or the State of Arkansas. Indebtedness to any of the above shall be the basis for non-award and/or cancellation of any award. The city staff will collect the proper samples to be tested and notify the testing facility when samples are ready for pickup. On average, pickup is needed once a week. The testing facility must supply all sample containers and transport vessels. Samples must be tested in an expedited manner. Test results will need to be emailed back to requesting city facility within a proper time frame. The "Cost" section of this proposal outlines the tests required as well as frequency. The contract resulting from this RFP will be for one (1) year with four (4) 12-month extensions available upon mutual consent of both parties and approved budget by the City of Hot Springs. The City will issue its purchase order as needed. The contractor should not provide services without a City purchase order. Proposers who are certified disadvantaged business enterprises (DBE) or women-owned business enterprises (WBE) or minority-owned business enterprises (MBE) may qualify for five (5) points as a DBE/WBE/MBE. To claim these points, proposers must include a copy of a current DEB/WBE/MBE certification issued by a governmental agency with their proposal
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