The City of Hot Springs, Arkansas, is seeking proposals for HVAC Service (non- comprehensive). This Request for Proposals (RFP) contains all the information necessary to prepare and submit a proposal. Prospective proposers are advised to study this RFP completely and follow the instructions exactly. ONE (1) original unbound proposal must be submitted (for reproduction by the City Staff) and ONE (1) PDF version. Any proposal not submitted in compliance with the instructions contained in this section and/or not containing the information requested by Section VII may be declared "non-responsive" and may not be considered. Any person, firm, or corporation able to meet the requirements of this RFP is invited to respond to this RFP. Proposals will be bound by the provisions contained in this RFP unless an amendment or deviation is formally approved and distributed by the City. This RFP represents in writing to all proposers the most comprehensive and definite statement that the City is able to make as to the requirements, terms, and conditions for this proposal process and performance of the project. Information and understandings, verbal or written, which are not contained either in this RFP or in subsequent written addenda to this RFP will not be considered in evaluating proposals. Any conditions or expectations on the part of the proposer for performance by the City must be set forth in the proposal. The City is not obligated to consider the proposer's post submittal terms and conditions. The scope of work and services listed is to be interpreted as meaning the minimum acceptable by the City.Proposals must include all federal, state, and local taxes, as applicable. As part of the public negotiation process leading to the selection of a contractor, the City may request additions or modifications to any proposal. It is the present intent of the City not to negotiate substantive portions of an applicant's proposal and to rely on the information submitted in these proposals in awarding a contract. The City reserves the right to award the contract without further discussion on the proposals submitted. The City and its designees also reserve the right to reject and/or accept any and all proposals received or parts thereof. The City retains the right to waive any minor irregularities in any proposal submitted. The City may make such investigations it deems necessary to determine the ability of the proposer to provide/perform as sought by the City and the proposer shall provide relevant information as requested. The term of the contract will be for one (1) year with the option of four (4) twelve (12) months extensions upon mutual agreement with the contractor and the City
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