Site work for a water / sewer project in Honolulu, Hawaii. Completed plans call for site work for a water / sewer project.

For Beretania Street Inactivate 12-inch Blow-off Main 1: START AND END DATE OF SERVICE: The start and end dates of service and/or the delivery date stated in this solicitation are only estimated dates. 2: QUESTIONS: Vendors having questions regarding the project must submit them in writing to the Contact Person. Questions must be received no later than 10 calendar days prior to the bid closing date. The only official position of the Board of Water Supply is that which is stated in writing and issued in the solicitation as addenda thereto. All other means of communication, whether oral or written, shall not be formal or official responses/statements and may not be relied upon. Upon providing addenda, all bidders shall be deemed to be on notice of the information therein whether or not the addendum or bid clarifications is actually received. All addenda and bid clarifications so issued shall become part of the Contract Documents. 3: GENERAL TERMS AND CONDITIONS: All awardees for this solicitation are subject to and shall comply with the BWS's General Terms and Conditions. It is the Vendor's responsibility to read and comply with these General Terms and Conditions and other documents or specifications for the solicitation whether attached or referenced. 4: OFFER DEEMED FIRM: Submission of an electronic response to the Board of Water Supply constitutes and shall be deemed an offer to sell the specified goods and/or services to the Board of Water Supply at the price shown in the response and under the Board of Water Supply's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud. 5: Only responses submitted through HePS shall be considered for award. 6: SUBMITTING ATTACHMENTS ON HePS: To upload/attach a document when submitting a solicitation response: Click the radio button beside Upload/Manage Already Uploaded Files A new window will appear. Click Browse Find your file, select it Click Open 7: Additional instructions/provisions are attached which apply to this Solicitation. 8: BID ATTACHMENTS: This solicitation contains attachments that bidders must: Download (open, save, or print document(s) on their own computer system; Enter pricing where indicated; Complete any other required information; Sign all appropriate forms; and, Attach (upload) the completed forms to the HePS online response. Submitted Bids shall be evaluated using the electronic documents uploaded by the offeror. Subject to this notice and pursuant to HAR Section 3-122-9, original hardcopy offers is not required and will not be accepted. It is the responsibility of the responding vendor/supplier/contractor to check each of their uploaded files to confirm the file integrity and that it can successfully be opened and is displayed correctly. Failure to upload the completed forms indicated on the HePS IFB Checklist by the deadline may be CAUSE for REJECTION OF THE BID. 9: DOWNLOAD INSTRUCTIONS FOR ATTACHMENTS: It is the responsibility of all bidders to: Download all attachments, (open, save, or print documents); Enter pricing if indicated; Complete other required information if indicated; and Submit by the solicitation closing date and time. See also Submitting Attachments on HePS. 10: APPARENT LOW BIDDER SUBMISSION OF ORIGINAL SIGNATURE BID DOCUMENTS: The apparent low bidder shall furnish all original hardcopy supporting bid documents, identical to the documents that were uploaded to HePS, with original signatures to the Board of Water Supply within five (5) working days from the close of bids. The failure to submit all valid documents on a timely basis for award of the contract may result in an otherwise responsive and responsible bidder not receiving the award. Bidder is responsible to submit all required documents by the stated deadlines. 11: TAXES SHALL BE INCLUDED IN PRICE WHEN APPLICABLE: Vendors are advised that they may be liable for Hawaii state taxes including Hawaii General Excise Tax ( 4%) and the applicable Use tax (0.5%). Note that for the City and County of Honolulu (the island of Oahu), there is an additional 0.5% County Surcharge Tax (CST). Unless otherwise stated in the solicitation, offers for goods or services subject to Hawaii taxes shall include all applicable taxes in the price offered. For more information on taxes, please contact the Hawaii State Department of Taxation at (808) 587-4242 or 1-800-222-3229 or visit their website. 12: COMPLIANCE, DOCUMENTATION AND HAWAII COMPLIANCE EXPRESS: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance (compliance documentation) is required. VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE): Proof of compliance/documentation is obtained through Hawaii Compliance Express (HCE). Vendors shall register in Hawaii Compliance Express (HCE), a program separate from HePS. An annual subscription fee is charged to utilize the HCE service. Allow 2 weeks to obtain complete compliance status after initial registration. It is highly recommended that vendors subscribe to HCE prior to responding to a solicitation. The vendor is responsible for maintaining compliance. If the vendor does not maintain timely compliance in HCE, an offer otherwise deemed responsive and responsible may not be awarded. NOTE: Board of Water Supply may check HCE for compliance at any time. Non-compliance may result in a vendor not receiving an award, delay of payment, or cancellation of award. Register online for HCE. For more information about HCE, click their FAQ link. 13: TRANSACTION FEES: In accordance with the SicommNet Online Service Agreement (SOSA) for HePS, the Awarded Vendor shall pay a Transaction Fee of 0.725% (.00725), capped at $5,000, to SicommNet on the total dollar amount of goods or services purchased through the Hawaii Electronic Procurement System (HePS). Unless otherwise indicated in this solicitation, the Transaction Fee shall apply to all purchases, whether through the Purchase Order, Contract, or eCatalog regardless of the quantity or dollar amount of the purchase. Payment shall be made by the Awarded Vendor to SicommNet within thirty (30) days from receipt of invoice. The SOSA is hereby incorporated by reference into this Electronic Solicitation as if set forth herein in its entirety and is located on the Internet at www.sicomm.net. Failure by any Vendor to obtain a copy of the SOSA shall in no way constitute or be deemed a waiver by the HePS Contractor or the Honolulu Board of Water Supply for a vendor's failure to consider this document in its response to the Electronic Solicitation. 14: CONSTRUCTION BID DOCUMENT, INCLUDING DRAWINGS AND SPECIFICATIONS, AVAILABILITY: The bid document, including drawings and specifications, will be available on compact disk and can be obtained from Arc Document Solutions, LLC, 680 Queen Street, Honolulu, Hawaii 96813, telephone (808) 536-6148, at the expense of the contractor/vendor. 15: STANDARD DOCUMENTS FOR IFB PROJECTS (CONSTRUCTION): The following standard documents for IFB projects are incorporated by reference and hereto made a part of this Solicitation: General Terms and Conditions - Revised 8/2020 Instructions to Bidders Revised 8/2020 Acknowledgement of Third Party Liability Final Payment Certification Form Water System Standards (2002) with Amendments These documents are at the following BWS website: Click Here Schedule of Wages issued by the State Director of Labor and Industrial Relations in effect as of the bid opening date for this solicitation. These documents are at the following website: Click Here 16: CONTRACT DOCUMENTS TO THE AWARDED CONTRACTOR (CONSTRUCTION): Effective as of September 3, 2019, the Board of Water Supply will no longer provide hard copies of the contract documents, plans, specifications and CDs to awarded Contractors. Contractors may order hard copies of plans and specifications directly from Arc Document Solutions, LLC, 680 Queen Street, Honolulu, Hawaii 96813, telephone (808) 536-6148, the Board of Water Supply contracted printing vendor, at their own expense. Construction Contracts will be awarded and sent electronically. Awarded Board of Water Supply Contractors shall return their executed contract documents by mail or courier to: Board of Water Supply Procurement Section, 630 S. Beretania Street, Room 201, Honolulu, Hawaii 96843. 17: SITE VISIT (CONSTRUCTION): The actual job site will be shown to any prospective bidder by contacting the Board of Water Supply Contact Person no later than 10 calendar days prior to the date set for the opening of bids. 18: BID SUPPORTING DOCUMENTS (CONSTRUCTION): All documents indicated on the HePS IFB Checklist contained in the Bid Supporting Documents PDF shall be completed and uploaded for submission onto the HePS system. Failure to provide all required documents may be deemed non-responsive and rejection of a bid 19: BID TABULATION EXCEL FILE (CONSTRUCTION): Bidders shall complete the bid tabulation Excel file spreadsheet and upload the Excel file in an Excel format to the HePS system as part of their bid documents. Failure to submit a completed Bid Tabulation spreadsheet in an Excel format may be deemed non-responsive and rejection of a bid. Do not submit the Bid Tabulation spreadsheet in a PDF or other format. 20: CONFLICTS BETWEEN THE BID TABULATION SPREADSHEET AND THE PROPOSAL DOCUMENT (CONSTRUCTION): In the event the numbers/figures in the Bid Tabulation Excel spreadsheet conflict with the numbers/figures that the bidder has submitted on the Proposal form contained in the Bid Supporting Documents, the Proposal form shall govern. In the case of error in extension of bid price on the Proposal form, the unit price stated on the Proposal form shall govern. The final lump sum amount a bidder inputs to the HePS solicitation shall govern for the bidder's overall bid submission. 21: ESTIMATED QUANTITIES: Quantities listed in this solicitation are estimates. No guarantee to purchase the exact amount is intended or implied. The Board of Water Supply reserves the right to purchase larger or smaller quantities at the prices quoted in this solicitation. In the event the actual requirements are less than estimated, such failure shall not constitute grounds for adjustment under this contract. 22: 20% SELF PERFORMANCE (CONSTRUCTION). The bidder will perform, with its own organization, work amounting to not less than twenty percent (20%) of the total contract cost, exclusive of costs for materials and equipment the bidder purchases for installation by its subcontractors, except that any items designated by the Board of Water Supply in the contract as 01Cspecialty work01D may be performed by a subcontract and the cost of such specialty work so performed by the subcontract may be deducted from the total contract before computing the amount of work required to be performed by the bidder with it own organization.