Renovation of an educational facility in New Port Richey, Florida. Conceptual plans call for the renovation of a educational facility.

As of June 10, 2022, this project is in the conceptual phase. An engineer has been selected. A firm timeline for construction has not been established. *The closed solicitation has been included below for reference: This document shall serve to provide interested parties with specific information as to the procedures for the selection of firms to provide Mechanical, Electrical and Plumbing Design/Engineering Services where the method of compensation is a not-to-exceed negotiated fee and reimbursables for each assigned project. Pursuant to Chapter 1013, Florida Statutes, the Florida Consultant's Competitive Negotiation Act, Section 287.055 Florida Statutes, and Rule 6A-2.0010, Florida Administrative Code, the School District of Osceola County, Florida will consider the contracting of one (1) firm to provide professional services as outlined in the Scope of Services. Question End Date 8/30/2021 12:00 PM In determining whether a firm is qualified, the School District of Osceola County, Florida may consider such factors as the firm's experience and qualifications, past performance and location of supporting office. PROJECT DESCRIPTION The selected firm will provide Mechanical, Electrical and Plumbing Design/Engineering Services for the Cypress Elementary School HVAC Retrofit Project. The Scope or Work includes the replacement of all fan coil units and chilled water pump system on campus. Test and Balance Services will be contracted by the School District. A fenced in lay down area will be required at each project location to manage the equipment. A complete Scope of Work for the project is detailed. The Scope of Work for the project is for the replacement of all fan coil units, air handler units, a chiller, and the pumping system on campus. The HVAC system at this school currently has seventy-seven (77) fan coil units, of those six (6) are dedicated outside air, five (5) air handler units and 1 dedicated outside air unit. The contracted engineering firm will be required to: o Evaluate current outside air flow design to ensure existing system meets current outside ventilation requirements, o Convert office fan coil units to one (1) air handler unit, o Convert media center fan coil units to one (1) air handler unit, o Change hydronic-pumping system from a primary-secondary system to a variable primary system. o The engineering firm shall design the most cost effective and energy efficient system to properly condition all spaces and maintain proper indoor air quality. The engineering firm will be required to evaluate the spaces for heat load calculations and outside air requirements. The engineering firm will be required to explore the most energy efficient system the budget will allow. System will require a new building automation system. All relief fans will require replacement and add variable frequency drives as may be required. The Construction Budget for this Project is to be determined. 1. Notice to Proceed: November 20, 2021 2. Design Development Documents Complete: January 14, 2022 3. Construction Documents Complete: February 11, 2022 4. Tentative Construction Start: June 1, 2022 5. Substantial Completion: August 1, 2022 6. Final Completion: August 8, 2022 The Consultant will provide the School District of Osceola County with Mechanical, Electrical and Plumbing Design/Engineering Services for Cypress Elementary School HVAC Retrofit project. The extent of the services provided shall include, but not be limited to, the following: 1. Provide services necessary for the review, comment, and approval of design documents, and final construction drawings and specifications. 2. Provide complete Mechanical, Electrical, and Plumbing Design/Engineering Services and related services to include schematic, design development and construction documents. The Consultant is required to coordinate the professional services required to support the completed design of the Project. 3. Provide investigation, identification, analysis and recommendations associated with bidding, construction contract negotiations, value engineering and cost change evaluation. 4. The Consultant shall provide cost of construction estimates throughout the design process and shall also provide adjusted estimates, as may be required. If the Consultant has determined the estimated cost of construction has changed during any phase of design, the Consultant shall provide the adjusted estimate, in writing, to the Owner's Project Representative and the Maintenance Department Director. 5. Provide contract administration and inspection services for construction/renovation projects. 6. Provide inspection and reporting services for existing MEP Systems to identify potential problems that relate to, but are not limited to, materials, workmanship and system age. Inspection and reporting services may also include all phases of design and construction. Recommended solutions to identified problems must also include a detailed cost estimate. 7. Provide review and comment services related to warranty service requests. 8. Provide technical support through the use of other consultants when specialized areas of expertise are needed. 9. Assist with providing Castaldi Analysis Services when requested. 10. Provide prompt response to Plan Review (PLNPR) comments, Requests for Information (RFI), Proposal Requests (PR) and design/construction related processes. The management of these processes, as well as other communications, will be within the School District's Project Management Solution, e-Builder. 11. If requested, the Consultant will provide drawings that allow for the management of Building Information Modeling for collision analysis. 12. Provide all Original Work Product to the Owner's Project Representative upon final completion of the Project. Original Work Product shall include but not be limited to all computer generated electronic documents (CADD files and specifications) in compliance with District standards. CADD Record Documents shall match the final printed as-built files to include all markups, notes, and revisions. 13. Estimated Cost of Construction. Per Article 3.1.1, the Consultant shall provide a preliminary estimate of the cost of construction with their proposal. If the Consultant has determined the estimated cost of construction has changed during any phase of design, the Consultant shall provide the adjusted estimate, in writing, to the Owner's Project Representative and the Facilities Division's Director of Design and Construction Services. 14. Design Development. The Consultant shall prepare Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural, site adaptation, structural, mechanical and electrical systems, materials, and such other elements as may be appropriate, and which shall indicate, among other things, the location of doors, windows, egress corridors, mechanical and electrical rooms. The Consultant may also provide planning services, and shall review and modify project plans, programs and schedules to reflect Owner-desired changes for approval by the School Board. The Design Development Documents shall comply with all applicable laws, statutes, ordinances, codes, orders, rules and regulations, as well as the District's design standards and the State Requirements for Educational Facilities. The Consultant will facilitate, document and distribute meeting minutes in a timely manner. 15. Construction Documents. Based on the approved Design Development Documents and any further adjustments in the scope of quality of the Project or in the Project Construction Budget, the Consultant shall develop, for approval by Owner, Construction Documents that refine the Design Development Documents to provide a complete set of Drawings, Plans and Specifications setting forth in detail the requirements for the construction of the Project. The Consultant is solely responsible for the project design and must clearly identify the resulting effects of cost savings, which may have been suggested by the Architect, its subconsultants, separate consultants, or subcontractors, the Construction Contractor or the Owner. The Construction Documents shall comply with all applicable laws, statutes, ordinances, codes, orders, rules and regulations, as well as the District's design standards and the State Requirements for Educational Facilities. 16. Permitting Services- The Consultant will prepare, file, and coordinate the approval of all permitting actions, document reviews and approvals with all city, county, state, and Federal bodies having jurisdiction and authority for the permitting, document reviews, and approvals. The Consultant will document and proactively work to resolve permitting issues (if any) in a timely manner. 17. Bidding- The Consultant shall assist the Owner's Project Representative in the bidding phase of the Project and respond to questions concerning the Plans and Specifications. 18. Construction Administration- The Consultant shall provide Construction Administration from the date of award of the Contract through the date of issuance of the final Application for Payment, and during any corrective Work, if authorized by the Owner's Project Representative. The Consultant will visit the project site on a regular basis and as appropriate to the stage of construction in effort to be familiar with the progress and quality of the completed Work, and have the ability to determine if the Work is being performed in a manner indicat!ing that the Work, when completed, will be in accordance with all of the requirements of the Contract Documents. The Consultant shall also work with the Owner's Project Representative to manage the Project Closeout process. 19. Meeting Minute Management- All meetings shall be documented in e-Builder using the Meeting Minutes Forms. The sign-in sheet, meeting minutes and any other documents distributed during the meetings must be attached to the appropriate Meeting Minutes Form, and then uploaded to e-Builder after each meeting. The Consultant is responsible for facilitating the design meetings, distributing an agenda for each meeting and managing a sign-in sheet. The Consultant is also responsible for making sure the meeting minutes are documented and uploaded to e-Builder using the appropriate Meeting Minutes Form. 20. Review and comment on matters related to State Requirements for Educational Facilities, District Design Guidelines/Specifications, and design guidelines/specifications prepared by other consultants. 21. Provide support with school site analysis, educational specification preparation, construction project budgeting, etc. in accordance with: a. The current edition of FBC, Statutes, Administrative Code and State Requirements for Educational Facilities. b. Osceola County Educational or Ancillary Specifications, where required. c. Current industry standards. 22. Attend School Board meetings/workshops, as requested by District Staff. 23. Provide all Original Work Product to the Owner's Project Representative upon final completion of the Project, as stated in the Contract. Anticipated Award Date 10/19/2021 Insurance Required Yes Bid Bond Required No The Method of Contractor Selection has not been determined at this time. *Project information, including timeline and contacts, has been obtained through public sources. The content management team continues to pursue additional details; however, the contact(s) listed have yet to disclose or confirm any information. Inquiries should be directed to the contact(s) listed.