Remodeling of a municipal facility in Rochelle, Illinois. Conceptual plans call for the remodel of a 10,000-square-foot municipal facility.

Request for Qualification Title: Engineering, Architectural, Design and Construction Management for the Remodel of the Commercial Service Building at 1030 South 7th Street. The City of Rochelle, Illinois (the City) is soliciting Requests for Qualifications (RFQ) for Architectural, Engineering, and Design Services and so desires to choose the best qualified firm based on the RFQs submitted in accordance with the requirements contained herein. In order for your Request for Qualifications (RFQ) to be considered, it must be submitted to the City no later than the date and time as stated above, at which time respondents to this request will be recorded. Any RFQs received after the deadline specified above will not be accepted and will be returned unopened. The Request for Qualifications must be signed by an authorized official of the engineering/architectural firm, and it must be submitted in a sealed envelope or container and labeled with the above RFQ title. This solicitation does not commit the City to award, or to pay any costs incurred in the preparation of the RFQ, or to contract for services. The City reserves the right to accept and/or reject any or all RFQs received as a result of this request, or to cancel in part or in its entirety the Request, if it becomes in the best interest of the City to do so. The intent of this RFQ is to have firms under consideration specifically address the services required and to provide a well-considered response to this request. PROJECT DESCRIPTION Remodel of the commercial service building at 1030 South 7th Street Renovations and updates will include select demolition and reconfiguration of approximately 10,000 square feet of office space. The space will include but not be limited to open offices, office break rooms, conference rooms, updated restrooms, locker rooms, and construction of a drive-up window. Management of updates to the entire 37,000 square foot building and improvements to the 5-acre lot, including a solar field, will also be expected. SCOPE OF SERVICES The design and construction phase services for the projects described above include but are not limited to the following. Design Phase Prepare construction drawings Prepare bidding and contract documents Prepare technical specifications Prepare and obtain permits from all governmental agencies with jurisdiction for the project. Design meeting with owner. Construction Phase Conduct pre-bid meeting and bid opening. Evaluate bids and prepare award recommendation. Conduct pre-construction meeting for project. Review shop drawings. Provide construction observation service either on a part-time or full-time basis. Prepare record drawings upon project completion. SUBMITTAL REQUIREMENTS Interest firms shall submit a concise statement of the firm s qualifications, which includes the following information, documented in the manner and order outlined as follows. Cover Letter General Firm Information Name, contact person, address, phone number and e-mail. Brief history of firm including list of services provided and number of employees. Project Approach State understanding of the proposed project and the project approach that will be used for the completion of the proposed scope of work. Provide a proposed project timeline for the completion of services requested. Project Team List professional and support positions, along with their roles as part of the Project Team. Provide resumes of all personnel who will be part of the Project Team. List professional consultants outside your firm you propose to subcontract with for professional services for this project. Provide specific information on the outside firm and its team members. Similar Project Experience Submit a list of three to five similar or related projects and provide the following: o Name of Project o Location of Project o Project Description o Project Cost o Services Provided o Client Contact Information o Relevant project photographs, drawings or renderings Other Submittal Requirements In a one-page narrative, explain why your firm is uniquely positioned to be the selected firm for this project. Provide verification of General Liability and Professional Liability Insurance coverage. Provide verification of firm s license in the State of Illinois. ADDITIONAL INFORMATION Any inquiries that prospective firms may have regarding this RFQ should be directed to (Jillian Condon, 815-561-2029). RFQ DELIVERABLES All interested firms should provide two (2) bound copies of the requested RFQ information and a pdf of the RFQ information on a DVD. Facsimile or e-mail submittals will not be accepted. The RFQ packet should be clearly labeled: City of Rochelle, Illinois - Engineering, Architectural Design and Construction Management for the remodel of the Commercial Service Building at 1030 South 7th Street shall be delivered to, and in possession of the City Clerk of the City of Rochelle, Illinois by no later than (October 15, 2021 at 2:00 P.M.) at the following location: Rochelle City Hall 420 North 6th Street Rochelle, Illinois 61068 EVALUATION The City will review and evaluate the RFQ documents received based on the content of their submittals. Factors that will be considered include, but are not limited to the following: Experience, Availability and Qualifications of Project Team. Experience with similar project types. Client references. Once the submittals have been reviewed the City may request firms to perform an interview. However, if a best RFQ is clearly identified by the City there will not be a need for interviews. The City may award the individual projects to a single firm or to multiple firms. All firms submitting will be notified in writing upon the completion of the selection process.