This is a service / maintenance or supply contract in Kyle, Texas. Contact the soliciting agency for additional information.

Hays Consolidated Independent School District (HCISD) requests proposals for district-wide dark fiber service. Please note the Hays CISD District Administration Offices will be closed November 22 through November 26, 2021. HCISD will accept responses either by mail or hand carried until 2:00 p.m., December 10, 2021. Proposals received after the opening date and time will not be accepted and will be returned unopened to vendor. One (1) clearly defined original and One (1) clearly defined copy in electronic format - flash drive of the response are required for evaluation purposes. Offers may be hand carried or mailed in a sealed envelope/package clearly marked with the offering company's name, return address, the Bid number and opening date and time, and addressed to: Hays Consolidated Independent School District, PURCHASING DEPARTMENT, Valerie Littrell, 21003 IH 35, Kyle, TX 78640. Initial contract period shall be for one year from the date of award. HCISD may, at its option and with the approval of the contractor, extend the period of this agreement up to four (4) additional one-year periods. This extension would contain all terms and conditions and rates of the original contract, contingent upon availability of funds. The Contractor shall be notified in writing by the Buyer of HCISD's intention to extend the contract period at least thirty (30) days prior to expiration of the original contract period. General public liability insurance covering all duties, services, or work to be performed under the contract; for contracts up to $500,000, insurance shall provide limits of $500,000 each occurrence, $500,000 products/completed operations aggregate, $500,000 personal injury liability, $50,000 property damage liability, $5,000 medical payments coverage, $1,000,000 policy aggregate. Required automobile liability insurance $250,000 per person, $500,000 per accident for bodily injury, and $100,000 per accident for property damage. The contractor must also maintain Worker's Compensation insurance providing the statutory benefits for the State of Texas and employer's liability in the amount of $500,000 for each person, $500,000 in the aggregate and $500,000 for each person for occupational disease. Hays Consolidated Independent School District shall have no responsibility of liability for such insurance coverage. Vendors must provide proof of insurability with the response. Acceptable proof of insurability will be a certificate of insurance or a letter from the insurance carrier (not the insurance agent). The awarded vendor must provide a certificate of insurance compliance within 15 calendar days after notification of the award. Each policy of required insurance shall provide for 30 days notice of cancellation to Hays Consolidated Independent School District and shall name its Board of Trustees as additional insured and include the following provision: "It is a condition of this policy that the insurance carrier shall furnish written notice to the HCISD Purchasing Department Office, 21003 IH 35, Kyle, TX 78640, 30 days in advance of the effective date of any reduction in, or cancellation of, this policy. Inquiries and requests for information affecting the Proposal must be in writing and shall be directed to Valerie Littrell, Buyer, via email (valerie.littrell@hayscisd.net). To provide HCISD sufficient time to adequately prepare responses to vendor inquiries, all questions must be submitted by 12-01-2021 by 12:00 p.m. CST. Contact with HCISD personnel other than Valerie Littrell or her designee regarding this solicitation may be reason for elimination from the selection process. Any prospective respondent detecting a conflict or ambiguity in the Proposal should notify the Buyer, in writing, setting forth the grounds of the alleged conflict or ambiguity and requesting the issuance of a clarifying addendum. If HCISD believes that clarification is necessary or proper, a clarifying addendum will be distributed to all prospective vendors. HCISD will not be bound by any oral or other informal explanation of the requirements of the Proposal documents. Questions regarding this proposal must be submitted via e-mail to the contact listed below. E-mail subject line should read: Questions - #06-112103VL District-Wide Dark Fiber Services. HCISD reserves the right to negotiate all elements, which comprise the Respondent's offer to ensure the best possible consideration, be afforded to all concerned and to reject any and all offers and to re-solicit for offers in such an event. If subcontractors are utilized by the Contractor, each subcontract agreement must preserve and protect the rights of HCISD with respect to the terms and conditions of this Contract. The District reserves the right to award the contract to one (1) single Vendor or Multiple Vendors.