The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, fuel, and service, to perform and complete all work in an efficient and workman-like manner as specified in the following: Specification for Mowing of Various City Properties: 1. This contract will not include landscaping. 2. Schedule for the cuts is on page 8. Civic Center may alter the schedule is necessary. 3. All litter and debris shall be picked up prior to mowing and then immediately following the actual mowing and trimming. This is to retrieve any litter missed the first time and cut into smaller pieces by the mower. 4. Litter and debris shall be disposed of properly, off site, at the Contractor's expense. 5. Litter and debris shall be defined as an object not intentionally placed at project site for a specific purpose. This shall include but not be limited to paper, wrappers, cans, bottles, building materials, disposable diapers and cigarette butts found on the grounds and all objects found in trash receptacles. This shall also include items produced from a maintenance task such as mowing and/or landscaping. 6. Sweep or blow clean all sidewalks and/or concrete areas affected by work. No grass clippings shall be placed or blown into City's Drainage Culverts or in the street. Page 6 of 21 7. Contactor shall neatly trim (cut and/or using a weed-eater), along sidewalks, curbs trim around poles, signs, and structures, etc. 8. Parking lot and concreted areas, weeds, grass and poison ivy breaking through pavement shall be controlled with approved contact herbicide sprays and/or manual weeding as required. 9. Option A- Requires spraying weeds in the parking lot and around all sidewalks. 10. Option B- requires removal of weeds in the parking lot and around all sidewalks. 11. Proof of current license to spray must be provided with the bid documents if your company is spraying. 12. Contractors will be responsible for any damages to City properties and/or structures. 13. Ruts caused by contractor's equipment shall be filled at contractor's expense. 14. Time extension may be granted due to inclement weather or other act of nature only when contractor request for such extension is submitted to the City's representative. 15. If contractor has a delay in performing scheduled cut, the City will find another contractor to complete that scheduled cut. 16. Contractor must empty all outside trash cans including (under the building) after every cut.
1. City will award the contract for all locations to one contractor. 2. This Contract will terminate approximately twelve (12) months from date of execution with the option to renew one (1) additional year. Questions concerning the Invitation to Bid should be directed in writing to: City of Port Arthur, TX Clifton Williams, Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@portarthurtx.gov
The Enclosed Invitation to Bid (Itb) and Accompanying General Instructions, Conditions Specifications, Are for Your Convenience in Submitting Bids for the Enclosed Referenced Services for the City of Port Arthur. Bids Must Be Signed by a Person Having Authority to Bind the Firm in a Contract. Bids Shall Be Placed in a Sealed Envelope, With the Vendor's Name and Address in the Upper Left-hand Corner of the Envelope. All Bids Must Be Received in the City Secretary's Office Before Opening Date and Time. It Is the Sole Responsibility of the Firm to Ensure That the Sealed Itb Submittal Arrives at the Above Location by Specified Deadline Regardless of Delivery Method Chosen by the Firm. Faxed or Electronically Transmitted Itb Submittals Will Not Be Accepted. No addendum will be issued at this meeting, but subsequent thereto, the Purchasing Manager, if necessary, will issue an addendum(s) to clarify the intent of the Contract Documents. Bids received from firms or individuals not listed on the roll of attendees of the Mandatory Pre-Bid Conference will be rejected and returned unopened to the bidder. If you have any questions, please contact the Purchasing Division at 409-983-8160.
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