All bid proposals are subject to the following terms and conditions unless modified in writing at the time of bid submission. Upon acceptance of a bid by the Town the terms of the bid shall apply to all orders issued as a result of such acceptance. Each bid received shall be considered an offer to the Town and upon acceptance shall constitute a lawful contract between the bidder and the Town. Proposals properly completed and executed on the forms provided by the Town for that purpose may be delivered in person by the bidder or his agent or may be mailed to the office of the Director of Purchasing. The Director of Purchasing or her designee must receive all bid proposals, without exception, at or before the time specified for the bid proposal being opened and read aloud in the Notice to Bidders. All proposals must be submitted in ink or may be typed. It is the bidder's responsibility to ensure that their bid is received by the Purchasing Department in a timely manner. All bids received after the time stated in the Notice to Bidders will not be considered and will be returned unopened to the bidder. Whether it is mailed utilizing the U.S. Postal Service or any other mail carrier or if by personal delivery, the bidder assumes responsibility for having his bid deposited on time and time stamped at the place specified. The bidder assumes the risk of any delay in the mail, including holidays and possible building closures, delays upon entering the building at security, or in the handling of the mail by employees of the Town. All bid proposals are subject to the following terms and conditions unless modified in writing at the time of bid submission. Upon acceptance of a bid by the Town the terms of the bid shall apply to all orders issued as a result of such acceptance. Each bid received shall be considered an offer to the Town and upon acceptance shall constitute a lawful contract between the bidder and the Town. Proposals properly completed and executed on the forms provided by the Town for that purpose may be delivered in person by the bidder or his agent or may be mailed to the office of the Director of Purchasing. The Director of Purchasing or her designee must receive all bid proposals, without exception, at or before the time specified for the bid proposal being opened and read aloud in the Notice to Bidders. All proposals must be submitted in ink or may be typed. It is the bidder's responsibility to ensure that their bid is received by the Purchasing Department in a timely manner. All bids received after the time stated in the Notice to Bidders will not be considered and will be returned unopened to the bidder. Whether it is mailed utilizing the U.S. Postal Service or any other mail carrier or if by personal delivery, the bidder assumes responsibility for having his bid deposited on time and time stamped at the place specified. The bidder assumes the risk of any delay in the mail, including holidays and possible building closures, delays upon entering the building at security, or in the handling of the mail by employees of the Town. If the specifications require the posting of a performance bond, then within one week after awarding of the contract a performance bond of 100% of the amount of the award, unless an alternate amount is otherwise specified, shall be posted as security for faithful performance, with the understanding that the whole or any part thereof may be used by the Town of Huntington to supply any deficiency that may arise from any default on the part of the bidder. Such Bond must meet all the requirements of the Bid Specifications and the Town Attorney. To maintain Workers Compensation and Disability Benefits Insurance during the life of the contract. The Contractor further agrees to conform to all of the requirements of the New York State Workers Compensation Law. During the life of the contract, the Contractor shall secure and maintain bodily injury and property damage liability insurance. This insurance must be Occurrence coverage; policies in the Claims Made format are not acceptable. The limits of liability insurance shall be $2,000,000.00 for any one person and $2,000,000.00 for any one occurrence for bodily injury. Automobile Liability insurance with the same limits shall be maintained by the Contractor on all automotive equipment used in connection with the contract. Certificates of Insurance reflecting the above coverage shall be provided to the Town prior to commencement of any work by the Contractor. These certificates shall be in the name of the Town and shall further name the Town of Huntington as Additional Insured by endorsement. The Contractor/Vendor shall be solely responsible for providing the Town of Huntington with thirty (30) days prior written notice of any cancellation, non-renewal or material change of action with regard to the required insurance coverage. Failure to notify the Town of a change in policy coverage is valid grounds for the Town to void the agreement. The Contractor/Vendor is required to present the Town of Huntington with an updated insurance certificate as part of its invoice backup for payment processing. Failure to do so will result in non- payment and the Town may choose to void the agreement. (f) That he/she will keep him/herself fully informed, of all municipal ordinances and regulations, State and National Laws in any manner affecting the work or goods herein specified, and any extra work contracted for by him/her and shall at all times observe and comply with said ordinances, laws and regulations, including all provisions of the Workmen's Compensation and Labor Laws. The contractor agrees to defend, indemnify and hold the Town, its officers, agents and employees harmless from any liability and attorneys' fees, imposed upon or incurred by the Town, its officers, agents and/or employees arising from the negligence, gross negligence, recklessness, malpractice, or intentional tort of the contractor. (g) That the items furnished shall conform to all of the provisions of the bid and this warranty shall survive acceptance, or use of any material so furnished. (h) That all deliveries will not be inferior to the accepted bid sample.
.webp)
