WORK CODES for each primary and/or subconsultant firm(s) (if Subconsultants are allowed under this RFLOI) SHALL be listed on the respective RS-2 FORMS (see section 'SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS'). This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to provide professional consulting services to the City of Hendersonville. The City of Hendersonville proposes to add approximately 2 miles of multi-use trail along Clear Creek and Allen Branch (TIP# BL-0008) to our parks system. This ten-foot-wide paved trail would have bridge crossings over Mud Creek and Allen Branch as well as other stream culvert crossings. The design will include driveways and parking lots, as well as other public amenities. The City is requesting letters of interest from qualified firms to provide survey, design, permitting, property/easement acquisition and other services as indicated in the work codes listed. The City of Hendersonville is soliciting proposals from interested firms for work related to but not limited to preliminary engineering, surveying, permitting, geotechnical investigation, structural analyses, hydraulic analysis, streambank restoration abutment design, trail design, and property and easement acquisition for the Clear Creek Greenway: 1. Budget, schedule, and grant management: a. Establish an accurate budget and schedule during the negotiations for the firm's agreement with the City that is compliant with the STBG-DA, PARTF and WRDG grants b. Maintain the project within the established budget and schedule c. Update the City staff and inform the funding organizations on the progress of the budget and schedule d. Prepare documentation and present information whenever necessary to comply with the grant agreement 2. Evaluate existing conditions: environmental, hydrological, geotechnical, structural, rights of way, property, traffic, and available surveys and as-builts 3. Develop approved design: horizontal and vertical alignment, grading plan, drainage, pavement section, bridges, abutments, support facilities, traffic control, information signage, and landscaping. a. Additionally, the design needs to be ADA compliant and for efficient maintenance after construction it will serve for multi-use for maintenance vehicle access and to support low-cost maintenance. (Suggested Language) b. Another important design consideration will be an underpass crossing of Clear Creek Road, which will require coordination with NCDOT and NCDEQ (adjacent to conservation easement). There will also be an underpass crossing of Interstate 26 (controlled access). c. This project will also require stream restoration design and will cross several smaller streams as well as two larger creeks. d. Design submittals will be reviewed at 30%, 60% and 90% with presentations to City staff. 4. Acquire necessary permits and incorporate approved permit conditions into the design 5. Formal bidding and construction management: a. Generate bid documents and a construction cost estimate b. Manage bidding process in accordance with NC and grant requirements c. Recommend an NCDOT and FBRMPO approved contract award with tabulation of bids to the City Council for approval. d. Assist in construction management, review of shop drawings. The schedule for the project currently is governed by the STBG-DA, PARTF and WRDG grant contracts. The project schedule shall be expedited to quickly utilize the available funds. PROPOSED CONTRACT TIME: 10 Months (extensions may be requested for cause)
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