Renovation of a mixed-use development in Battle Creek, Michigan. Conceptual plans call for the renovation of a educational facility.

Instructions Qualified firms are invited to submit proposals to Battle Creek Public Schools (the "District") for Architectural services for its ESSER III facilities project (the "Project"). The scope of the Project shall be for the installation of up to five (5) mechanical HVAC upgrades at separate District elementary schools. Unless the District modifies the project delivery method, the form of agreement between the selected bidder and the District will be as set forth in Attachment "A", hereto, which is premised on a modified AIA Document B132 - 2019 Edition. For the purpose of this RFP, the terms "proposal" and "bid" shall be treated as one and the same. The Project shall be funded by federal ESSER funds and contracted in accordance with all applicable federal regulations, including with respect to 2 CFR Part 200. Questions Concerning this RFP Inquiries may be made to the Executive Director of Business & Finance at the following email address rpotts@battle-creek.k12.mi.us. Information about the District is available during business hours (8:00 a.m. - 4:30 p.m.). Scope of Services It is assumed that any proposal submitted will include, but shall not necessarily be limited to, the performance of all of the activities listed below. The District will consider alternate proposals; however, the proposal must clearly indicate any activities that have been deleted and/or added from the requested scope of services. References to the "Architect," "Engineer," "Architect/Engineer," "Designer" or other similar term shall all be intended to refer to the entity submitting a response to this RFP. 1. Programming Phase a. Assist in developing a construction program and Project scope and in establishing an estimated cost of each desired improvement in accordance with MCL 339.2011 (which cost estimating obligation shall continue after programming). b. Attend meetings and make presentations concerning the Project. c. Conduct assessment of District facilities for Project. 2. Design Phase Services a. Develop Preliminary Design including, but not limited to, Space Planning, Schematic Design and Design Development specific to the Project. b. Complete Final Design including, but not limited to, working drawings, specifications, cost estimates, prospective bidders list, approvals (State and local authorities), technical addenda and clarifications for all HVAC installations. c. Attend meetings with each committee to develop goals, explain options, and reach consensus on final plans. d. Review the construction schedule and recommendations for appropriate bidding categories and phases. e. Produce and review projected cash flow schedules for all aspects of the Project. f. Review commissioning options with District and incorporate appropriate commissioning duties into the plans and specifications. 3. Bidding Phase Services a. Complete bid package of all required construction documents and specifications, including reproduction of same. b. Develop the necessary advertising for bid document distribution. c. Assist District with creating all possible contractor interest in bidding and performing this work. d. Prepare and distribute construction documents to bidders. e. Participate in pre-bid conferences with all bidders for each division of work. f. Assist in evaluating bids in each work category. g. Participate in post-bid interviews with apparent low bidders. h. Develop award recommendations to District. i. Review all trade contracts and associated documents. j. Advise District as to necessary building permits and other governmental agency approval applications, if any. 4. Construction Phase Services a. Provide on-site observation and supervision of construction in satisfaction of the requirements of 1937 PA 306 and 1980 PA 299, including supervision and site visits as necessary during the entire construction period. b. Continually monitor and update construction. c. Prepare change order requests, and request District approvals. d. Review shop drawings and expedite the review process. e. Review payment and cost control procedures, including the following: i. Subcontractors' Schedule of Values ii. Subcontractors' Payment Application and Certification iii. Subcontractors' Sworn Statements and Waivers of Lien, if applicable iv. Purchase Order and disbursement Summaries v. Change Order Listings vi. Budget Cost Summary Reports f. Participate in progress meetings and provide progress reports of same. i. As needed, meet with the building principal to discuss any activities which may affect operations. ii. Weekly meeting with District representative and trade contractors. iii. Monthly meetings for planning, coordination, and payments with District administrators which will include status reports on the Project, budget, change orders, and allowances for reimbursable expenses. g. Prepare as-built drawings and record and review operating and maintenance manuals, warranties, guarantees, and Project directories. h. Ensure that all construction is completed as specified by the construction documents and meets all codes and regulations of agencies having jurisdiction. i. Provide review and coordinate Project commissioning. j. Prepare punch lists, coordinate final inspections, and recommend District acceptance and occupancy. 5. Post-construction Phase Services a. Assist in conducting training sessions for appropriate employees regarding the operation and maintenance of technical equipment. b. Videotape a training session for the District's future use. c. Provide staff readily available during three-month adjustment period as staff and students become accustomed to new surroundings. d. Provide follow-up for the duration of the longest warranty period covered by a subcontractor on the Project