Questions regarding this Request for Proposal should be directed to Mr. Horace Sermon, Coordinator of Purchasing, Purchasing Department 200 Reid Street, Palatka, FL 32177, or by calling the Purchasing Department at (386) 329-0525. Questions regarding the specifications should be directed to Mr. John Chastain, Maintenance Supervisor, Maintenance Department, 124 West Louis Broer Road, East Palatka, FL 32131, or by calling the Maintenance Department (386) 329-0550. All contractors and employees of contractors who are contracted by The Board must comply with the requirements of the Jessica Lunsford Act. Direct any questions regarding these requirements to Jackie Smith, Human Resources Department (386) 329-0547 A bid proposal will be considered a firm offer and cannot be withdrawn succeeding the Bid opening without the consent of The Board for a period of sixty (60) days. The Board also reserves the right to secure expert advice in evaluating and selecting the lowest responsive and reasonable bid proposal. Terms of contract shall commence February 16, 2022, and continue through February 17, 2025. Prices quoted in this Request for Proposal are considered firm for the first THREE (3) years of the contract period. This Request for Proposal may be extended for an additional THREE (3) ONE (1) year period if agreed upon by both parties. Upon receipt of the Intent To Extend letter, the contractor has the option to request a three (3) percent increase in pricing. The contractor must submit a letter addressed to the Board requesting the increase. The signed Intent To Extend and the letter addressed to the Board must be received in Purchasing Department on or before the extension deadline. The Board does not pay Federal Excise or Florida Sales and Use tax. Do not include these taxes on the invoice. The applicable tax exemption number is printed on the Purchase Order. However, this exemption does not apply to contractors who purchase tangible personal property for use in the performance of contracts for improvements of Board owned real property as defined in Chapter 192 of the Florida Statutes. The Board reserves the right to award the contract to the bidder(s) that the Board deems to offer the lowest responsive and reasonable bid(s), as defined elsewhere in this solicitation. The Board is therefore not bound to accept a bid on the basis of lowest bid. In addition, The Board has the sole discretion and reserves the right to cancel this bid, to reject any and all bids, to waive any and all informalities and/or irregularities, or to re-advertise with either the identical or revised specifications, if it is deemed to be in the best interest of The Board to do so. The Board also reserves the right to make multiple awards based on experience and qualification or to award only a portion of the items and/or services specified, if it is deemed to be in the Board's best interest. The Board reserves the right to acquire additional quantities/services at prices quoted in the bid proposal, unless additional quantities/services are not acceptable, in which case the bid proposal form must be noted: "Bid proposal is for specified quantity/services only". Any contract awarded as a result of this or any Request for Proposal shall conform to applicable Florida Statutes.
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