Questions: Questions or comments related to this solicitation shall be directed to the Contract Officer not later than 1:00 p.m. on Wednesday, January 19, 2022. All questions shall be submitted in writing (email is preferred). Telephone inquiries will not be accepted.
Contract Officer: Jan Dudley, NIGP-CPP, CPPO, CPPB, Management Analyst Janet.Dudley@yorkcounty.gov PURPOSE: The purpose of this Request For Proposals (RFP) is to solicit proposals to acquire the services of fully qualified and licensed Engineering firms to perform comprehensive Mechanical, Electrical, and Plumbing Engineering (MEP) services, General Civil Engineering services, and related services for the County School Board of York County, Virginia on an as-needed and requested basis.
"Contract" or "Agreement", wherever used in this RFP and any addenda to this RFP, refers to one or more final, negotiated contracts awarded to the successful Offeror(s) under this solicitation.
"Contract Documents", wherever used in this RFP and any addenda to this RFP, refers to those documents incorporated by reference or otherwise into the Contract(s) between the parties and includes
those documents enumerated in the Contract(s).
PROPOSAL SUBMISSION
a. Submit one (1) original signed paper version (conspicuously marked as "ORIGINAL"), three (3) paper copies, and one (1) electronic version on a USB "Thumb Drive". The electronic version shall be an exact duplicate of the paper version. In case of a conflict between the original paper version and the electronic
version, the original paper version shall prevail. Proposals (including all documents, schedules, reports, plans and other attachments) will not be returned. If proprietary and/or confidential information is included in the proposal, a second, "redacted" electronic version of the proposal shall be included on the USB "Thumb Drive", and be named "Redacted Version". All electronic files uploaded must be in a common format accessible by software programs Central Purchasing uses. Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel (.xls or .xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format (.pdf.). Offerors will not secure, password protect or lock uploaded files; Central Purchasing must be able to open and view the contents of the file. Offerors will not disable or restrict the ability of Central Purchasing to print the contents of an uploaded file. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches. Central Purchasing may disqualify any Submittal Response that does not meet the criteria stated
in this paragraph. The following information should be written on the outside of the submittal envelope or package:
RFP Number
Title of RFP Solicitation
Submittal Deadline Date and Time
Offeror's Name
If the building is closed to visitors, call 757-890-3680 and Purchasing staff will meet you at the building's front door (Fire Exit) to receive your proposal.
If the building is closed to both visitors and Central Purchasing staff (i.e.: snow closing), then proposals shall be accepted on the next business day of Central Purchasing at the originally
scheduled time.
In addition to delivery by the Offeror as described above, proposals may be delivered by USPS, UPS, FedEx, etc., however Central Purchasing and the Board assume no responsibility for
misrouted documents, and will not consider them if they are received in the Central Purchasing office after the specified date and time deadline
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