Site work and paving for a sidewalk / parking lot in Clarksburg, West Virginia. Completed plans call for site work for a sidewalk / parking lot; and for paving for a sidewalk / parking lot.

Bidding materials may be obtained at https://www.sam.gov. Contractors are responsible for downloading required documents. Subcontractors, material firms, and others interested in preparing subbids may view the interested parties list at https://www.sam.gov to obtain a list of organizations, such as Builders Exchanges, Chambers of Commerce, Contractors and others, who have received bidding materials. A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000.00. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, will require rejection of the bid in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. If the contract will exceed $100,000.00 (see Far 28.102-1 for lesser amount), the bidder to whom award is made will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25, each in the penal sum as noted in the General Conditions of the Specification. Copies of the SF 25 and 25A may be obtained upon application to the issuing office. VERIFICATION OF STATUS OF APPARENTLY SUCCESSFUL OFFEROR: In accordance with VAAR 804.1102 VENDOR INFORMATION PAGES (VIP) DATABASE, prior to January 1, 2012, all VOSBs and SDVOSBs must be listed in the VIP database, available at http://www.VetBiz.gov, and also must be registered in the System Award Management (SAM) (see 48 CFR subpart 4.11) to submit offers and receive contract awards under VA s Veteran-owned Small Business prime contracting and subcontracting opportunities program set forth in Part 819. After December 31, 2011, all VOSBs, including SDVOSBs, must be listed as verified in the VIP database, and also must be registered in the SAM to be eligible to participate in order to receive new contract awards under this program. SDVOSB Firms that submit bids/offers on SDVOSB/VOSB set-asides that are not listed on VIP will be deemed nonresponsive (IFB) or technically unacceptable (RFP/RFQ). VETS 4212: Title 38, USC Section 4212(d) and Public Law 105-339, requires that federal contractors report, at least annually, the number and category of veterans who are within their workforce. Submission of the VETS 4212 reporting information can be done electronically at: . For procurement awards in excess of $30,000, this report MUST be completed and accepted prior to any Federal contract award. Contractor MUST be registered in VETS4212 database prior to contract award. SYSTEM FOR AWARD MANAGEMENT (SAM): Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Contractor MUST be registered in SAM before contract award. ADDITIONAL PRIME CONTRACTOR INFORMATION - Safety or Environmental Violations and Experience Modification Rating Information All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations. All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder s/Offeror s insurance carrier and be furnished on the insurance carrier s letterhead. If a Bidder/Offeror s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below. Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker s compensation insurance rating bureau. If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier s letterhead, and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility. This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors. REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE SYSTEM (CPARS): As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluations contractor past performance on all contracts that exceed $100,000.00 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, the Contractor performance System (CPS) which is maintained by the National Institutes of Health (NIH). The CPS database information is shared with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. Each contractor whose contract award is estimated to exceed $100,000.00 is required to register with the database at the following web address: http://www.cpars.csd.disa.mil/cparsmain.htm. Help in registering can be obtained by contacting CPS Support E-mail or by calling. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor s registered representative. For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor s performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPS to the contractor s designated representative for comment. The contractor representative will have thirty days to submit any comments and reassign the report to the VA contracting officer. Failure to have a current registration with the, or to reassign the report to the VA contracting officer within those thirty days, will result in the Government s evaluation being placed on file in the database with a statement that the contractor failed to respond. CONTRACTOR CERTIFICATION The Contractor certifies that the Contractor shall comply with any and all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs patient referrals; While performing services for the Department of Veterans Affairs, the Contractor shall not knowingly employ, contract or subcontract with an illegal alien; foreign national non-immigrant who is in violation their status, as a result of their failure to maintain or comply with the terms and conditions of their admission into the United States. Additionally, the Contractor is required to comply with all E-Verify requirements consistent with Executive Order 12989 and any related pertinent Amendments, as well as applicable Federal Acquisition Regulations. If the Contractor fails to comply with any requirements outlined in the preceding paragraphs or its Agency regulations, the Department of Veterans Affairs may, at its discretion, require that the foreign national who failed to maintain their legal status in the United States or otherwise failed to comply with the requirements of the laws administered by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor, shall be prohibited from working at the Contractor s place of business that services Department of Veterans Affairs patient referrals; or other place where the Contractor provides services to veterans who have been referred by the Department of Veterans Affairs; and shall form the basis for termination of this contract for breach. The Contractor agrees to obtain a similar certification from its subcontractors. Signature:A A A A A A A A A A ____________________________________________ Date:A A A A ____________________________________________ Typed Name and Title: ___________________________________ Company Name:A A A A A A A A A A A A A ______________________________________ _____________________________________________________ This certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. 1001. SCOPE OF WORK PROJECT DATA: TITLE: Curb, Sidewalk, and Stair Repairs BUILDING/FACILITY: Campus-wide, LAJVAMC PROJECT NO: 540-22-109 CONSTRUCTION DURATION: 90 days GENERAL SCOPE: This project will perform repairs to concrete curbs, sidewalks, and stairs throughout the campus of the Louis A. Johnson VA Medical Center to eliminate tripping hazards. All work shall be conducted per the requirements of this scope of work and all drawings and specifications. Workdays are Monday-Friday (excluding Federal Holidays) Work hours shall be normal business hours (7:30am-5:00pm). Requests for work outside of these times shall be made to the Contracting Officer s Representative at least 72 hours in advance. The Contractor shall be responsible for all labor, materials, equipment, and tools necessary to complete this work. The contractor shall clean the work area daily and secure all tools for patient safety. GENERAL CONDITIONS AND DEFINITIONS: COR: Contracting Officer s Representative. V.A. employee of VAMC Facilities Management Service officially assigned to act as Project Manager and Inspector on behalf of VAMC and Contracting Officer. COR shall be First Point of Contact on all matters concerning contract work for subject Project. Coordinate all administrative and construction requirements exclusively with or through assigned COR of VAMC Facilities and Engineering Service; and. neither discuss contract work with, nor take any directives concerning contract work from any other person than COR unless specifically permitted and authorized to do so. PROVIDE: Whenever used throughout Scope of Work, term Provide is to be understood to mean -Purchase newly manufactured; Furnish delivered to VAMC work site in protective containers; Secure from tampering or theft; and Install in accordance with Contract Scope of Work, Drawings, Specifications, and Manufacturer s Instructions all required items of administrative submittals, labor, demolition, construction, equipment items, and installation works for entirety of Contract. Definition of Terms Remove and Demolish with respect to subject project work: Remove - shall be understood to mean that existing object or system shall be carefully disassembled or dismounted in serviceable condition, without being damaged, shall remain VAMC property, and be either turned-over to VAMC, or stored as directed, all with intention of remounting or reusing item again in future. Demolish - shall be understood to mean that existing object or system shall be carefully broken-up or torn-down, using most conservative demolition methods possible, all to avoid causing excessive dust or noise in hospital environment. Demolished objects or systems shall no longer remain VAMC property and shall be hauled away from VAMC on same day as demolition, and disposed of in accordance with Federal, State, and Local Statutes. 5. Remove all debris and clean work site immediately upon completion. 6. All construction shall correspond to this Scope of Work. If the Contractor finds any discrepancies between this Scope of Work and existing conditions, the Contractor shall bring it to the attention of the VA COR before the continuation of work. DETAILED REQUIREMENTS: All demolished materials shall become property of the Contractor and shall be disposed of by them off government property daily. VA dumpsters may not be used All demolition work shall be done in accordance with the Scope of Work. Coordinate with VA COR for any special requirements or discrepancies The Contractor shall provide a barrier around all areas of work to protect passersby. Barriers may consist of fencing or other material capable of preventing access into the work area. Clean the work site at the conclusion of each activity. If dirt or debris resulting from contract work is tracked outside the work site, clean immediately. Cleaning equipment will not be provided by the VA. Bid Item 1, BASE BID (Items 5-11): The Contractor shall repair damaged sidewalks near the Canteen Patio. Demolish approximately 32 square feet of existing concrete sidewalk to prepare for installation of new concrete sidewalk sections. Construction waste and debris to be hauled off site daily and disposed of by contractor. Contractor is responsible for providing a one call and locating any utility lines that may be present prior to performing any demolition. Provide new concrete sidewalk sections to match dimensions of removed sections and provide new expansion joint caulk as required to seal new work. Include any excavation, subbase and reinforcing material necessary. New concrete sidewalk sections shall be within A 1/4 (inch) height of adjacent sidewalk surfaces. The Contractor shall replace the handrail, stairs and ramp near the Canteen Patio. Demolish existing handrail on the stairs. Construction waste and debris to be hauled off site daily and disposed of by contractor. Demolish existing stairs and ramp. Construction waste and debris to be hauled off site daily and disposed of by contractor. Contractor is responsible for providing a one call and locating any utility lines that may be present prior to performing any demolition. Prepare and install new stairs and ramp matching the existing width. Include any excavation, subbase and reinforcing material necessary. Seal the new concrete steps with a linseed oil sealant per VA specifications. Stairs must be installed in accordance with the 2010 ADA Standards for Accessible Design Chapter 5, Subsection 504 STAIRWAYS. This standard includes but is not limited to the following guidelines: 504.2 Treads and Risers. All steps on a flight of stairs shall have uniform riser heights and uniform tread depths. Risers shall be 4 inches high minimum and 7 inches high maximum. Treads shall be 11 inches deep minimum. Install new handrail on each side of stairs. Handrail must be installed in accordance with the 2010 ADA Standards for Accessible Design Chapter 5, Subsection 505 HANDRAILS. This standard includes but is not limited to the following guidelines: 505.4 Height. Top of gripping surfaces of handrails shall be 34 inches minimum and 38 inches maximum vertically above walking surfaces, stair nosing, and ramp surfaces. Handrails shall be at a consistent height above walking surfaces, stair nosings, and ramp surfaces. 505.5 Clearance. Clearance between handrail gripping surfaces and adjacent surfaces shall be 1 A 1/2 inches minimum. 505.10.2 Top Extension at Stairs. At the top of a stair flight, handrails shall extend horizontally above the landing for 12 inches minimum beginning directly above the first riser nosing. Extensions shall return to a wall, guard, or the landing surface, or shall be continuous to the handrail of an adjacent stair flight. 505.10.3 Bottom Extension at Stairs. At the bottom of a stair flight, handrails shall extend at the slope of the stair flight for a horizontal distance at least equal to one tread depth beyond the last riser nosing. Extension shall return to a wall, guard, or the landing surface, or shall be continuous to the handrail of an adjacent stair flight. 7. The Contractor shall repair damaged sidewalks between Buildings 5 and 20 Grind down approximately 10 square feet of concrete sidewalk to within A 1/4 (inch) height of adjacent sidewalk sections. Sections to be addressed are marked with red spray paint. Demolish damaged expansion joint caulk (approximately 2 linear feet), demolish damaged sections of concrete sidewalk (approximately 3 square feet); provide new concrete to match dimensions of removed sections (approximately 3 square feet), and provide new expansion joint caulk as required to seal the new work. The new sidewalk shall be within A 1/4 (inch) height of the existing sidewalk. 8. The Contractor shall repair damaged sidewalks near the ED and Canteen Patio Grind down approximately 8 linear feet of concrete sidewalk to within A 1/4 (inch) height of adjacent sidewalk sections. Sections to be addressed are marked with red spray paint. Remove bricks (approximately 10 square feet), provide new concrete sidewalk transition (approximately 10 square feet) to within A 1/4 (inch) height of adjacent sidewalks, and reinstall bricks as necessary to provide an even surface. Cutting of bricks may be required to accommodate new work. The Contractor shall repair damaged sidewalks near the Northwest Entrance to the facility Grind down approximately 8 square feet of concrete sidewalk to within A 1/4 (inch) height of adjacent sidewalk sections. Sections to be addressed are marked with red spray paint. Remove damaged sections of concrete sidewalk (approximately 8 square feet); provide new concrete to match dimensions of removed sections (approximately 8 square feet) and provide new expansion joint caulk as required to seal the new work. The new sidewalk shall be within A 1/4 (inch) height of the existing sidewalk. Remove existing gravel and soil and provide approximately 12 square feet of new concrete sidewalk. The new sidewalk shall be within A 1/4 (inch) height of the existing sidewalk. The Contractor shall repair curbs and sidewalks near the Government Vehicle parking lot Grind down approximately 20 linear feet of concrete curb to within A 1/4 (inch) height of adjacent sidewalk sections. Sections to be addressed are marked with red spray paint. The Contractor shall repair the damaged sidewalk near the exterior doors outside room B112 Demolish approximately 40 square feet of asphalt. Construction waste and debris to be hauled off site daily and disposed of by contractor. Provide new concrete to match dimensions of removed sections (approximately 40 square feet). Provide new expansion joint caulk as required to seal the new work. The new sidewalk shall be within A 1/4 height of the existing asphalt and adjacent sidewalk. Bid Item 2, Deduct Alternate 1: The Contractor shall perform all work included in the base bid item 1 except exclude repairs to the damaged sidewalks between Buildings 5 and 20. (Base Bid Item 7) Bid Item 3, Deduct Alternate 2: The Contractor shall perform all work in Bid Item 2 except exclude repairs to the damaged sidewalks near the ED and Canteen Patio. (Base Bid Item 8) Bid Item 4, Deduct Alternate 3: The Contractor shall perform all work in Bid Item 3 except exclude repairs to the damaged sidewalks near the Northwest Entrance to the facility. (Base Bid Item 9) Bid Item 5, Deduct Alternate 4: The Contractor shall perform all work in Bid Item 4 except exclude repairs to the curbs and sidewalks near the Government Vehicle parking lot. (Base Bid Item 10) Bid Item 6, Deduct Alternate 5: The Contractor shall perform all work in Bid Item 5 except exclude repairs to the damaged sidewalk near the exterior doors outside room B112. (Base Bid Item 11) SAFETY PRECAUTIONS Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property. Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially with regard to exits and exit way access. Utility shutdowns shall not compromise security, communication or fire safety for occupants. No flammable liquids shall be stored or used in the VA facility. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Agency (NFPA) 10 and NFPA 241. All necessary precautions shall be taken by Contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads. CONSTRUCTION COMPLETION TIME: 90 Calendar days. COST RANGE: $100,000.00 to $250,000.00. SIZE DETERMINATION: For the purpose of this procurement for construction, a concern is small if its average annual receipts for its preceding 3 fiscal years did not exceed $39.5 million. The NAICS code is 236220. PARTIAL PAYMENTS will be made monthly as the work progresses. MINIMUM RATES OF WAGES, required by the Davis Bacon Act (40 U.S.C. 276a), as amended, to be paid the various classes of laborers and mechanics employed on this work are set forth in the specifications. DOCUMENTS REQUIRED WITH BID PACKAGE: Completed 1442 pages 1 & 2 Offer Guarantee/Bid Bond Representations and Certifications Price Proposal with Complete Breakdown Contractor Certification PRE-CONSTRUCTION CONFERENCE Upon receipt of Notice of Award and prior to attending the pre-construction conference, the successful bidder shall have completed steps #1 and #2 of the enclosed Security Requirements document. This process includes completion and submission of Security Requirements Form #1 (Background Investigation Request Worksheet) to the VHA Service Center Personnel Security Office. Each contract employee is required to undergo a Special Agreement Check (SAC) background investigation which equates to being fingerprinted. Contract employees shall complete Security Requirements Form #2 (VHA Special Agreement Checks Memorandum) and follow instructions outlined in step #2 of the attached Security Requirements document to complete fingerprinting process. Upon successful completion of fingerprinting, all contract employees will be required to obtain a non-Personal Identity Verification (non-PIV) badge (see step #3 of attached Security Requirements document. Contractor staff working on site will be required to wear the badges at all times while on site. Contractor will be required to immediately notify the Contracting Officer of any changes in staff performing work on site. Upon completion of the contract all identification badges must be returned to the Contracting Officer before final payment can be made. METRIC PRODUCTS: If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer Technical Representative (COR), will accept or reject the product. INVOICING: In order to comply with the Improper Payments Elimination Recovery Act of 2010 (IPERA), VA is finalizing actions to mandate electronic invoice submission to the VA Financial Services Center (VAFSC) (reference VAAR clause 852.232-72 in the General Conditions Section of the solicitation). The VAFSC has expanded its electronic invoicing services through OB10 provided solutions. OB10 electronic invoicing services, including mapping/transaction fees, are free to VAFSC vendors. If you are not currently a member of the OB10 network, subscribing is simple.A There is no expensive hardware or software to install.A OB10 will handle all of the necessary technical and commercial steps needed to establish your account.A If you prefer, feel free to contact OB10 at va.registration@ob10.com or 1-877-752-0900 then select option 2.A To contact the Department of Veteran Affairs Financial Service Center (VAFSC) about this request visit http://www.fsc.va.gov/fsc/einvoice.asp or call the FSC e-Invoice Contact Information at (866) 372-1141. Contractor must provide the Contracting Officer a copy of all invoices at the time they are submitted to Austin, TX. Class Deviation to VAAR 819.70 Service Disabled Veteran Owned Small Business Acquisition Program - 819.7003 Eligibility. (a) Eligibility of SDVOSBs and VOSBs continues to be governed by the Small Business Administration regulations, 13 CFR subparts 125.8 through 125.13, as well as the FAR, except where expressly directed otherwise by the VAAR, and 38 CFR verification regulations for SDVOSBs and VOSBs. (b) At the time of submission of offer, the offeror must represent to the contracting officer that it is a SDVOSB concern or VOSB concern; Small business concern under the North American Industry Classification System (NAICS) code assigned to the acquisition; and Verified for eligibility in the VIP database. (c) A joint venture may be considered an SDVOSB or VOSB concern if At least one member of the joint venture is an SDVOSB or VOSB concern, and makes the representations in paragraph (b) of this section; Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; The joint venture meets the requirements of paragraph 7 of the size standard explanation of affiliates in FAR 19.101; and The joint venture meets the requirements of 13 CFR 125.15(b), modified to include veteran-owned small businesses where this CFR section refers to SDVOSB concerns. (d) Any SDVOSB or VOSB concern (nonmanufacturer) must meet the requirements in FAR 19.102(f) to receive a benefit under this program. (e) Exceptions: At the time of submission of an offer, previously verified VOSB firms identified by the Center for Veterans Enterprise (CVE) as currently undergoing the VOSB status verification renewal process are eligible for an expedited status review. However, an award shall not be made to the offeror-firm until verification is complete. Limitations on Subcontracting Monitoring and Compliance This solicitation includes VAAR clause 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside and FAR clause 52.219-14 Limitations of Subcontracting. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor s offices where the contractor s business records or other proprietary data are retained and to review such business records regarding the contractor s compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor s business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor (s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor s compliance with the limitations on subcontracting or percentage of work performance requirement. GENDER: Wherever the masculine gender is used in the solicitation and contract documents, it shall be considered to include both masculine and feminine. WORK HOURS: Normal work hours are defined as Monday-Friday, 8:00am-4:30pm local time, excluding weekends and National holidays and any other day specifically declared by the President of the United States to be a National Holiday. NOTE: FEDERAL HOLIDAYS: The ten holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Birthday, Washington s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Thanksgiving Day, Veterans Day, and Christmas Day. SECURITY REQUIREMENTS Special Agreement Checks (SAC) and issuance of Non-Personnel Identification Verification (Non- PIV) security badges for Contractor and Subcontractor Employees performing work under the contract. All contractor employees who have access to VA sensitive information are subject to the same level of investigation as VA employees. Through the use of Appendix A of VA Handbook 6500.6, it has been determined that performance of this Construction requirement does not require any access to the VA Information Technology network; therefore; the inclusion of VAAR Security Clause 852.273-75 is not required. The level of background investigation commensurate with the level of access needed to perform the statement of work for this Construction requirement is a Special Agreement Check (SAC) investigation, which equates to fingerprinting. This level of investigation requires all contractor and subcontractor employees performing work under this requirement to be fingerprinted and to be issued an appropriate security badge. The Contractor is responsible for bearing the expense of all employee background investigations initiated, regardless of the final adjudication determination.A The VA facility will pay for investigations conducted by the Office of Personnel Management (OPM); however, the General/Prime Contractor is responsible for reimbursing the VA.A The following are estimated costs for each of the potential risk level background investigations.A A A SACA (Fingerprints) $A A A 24.95A A A A A A A A A A A A A A NACIA (Low Risk) $A A 231.00 A A A MBI (Medium Risk)A A A A A A A $A A 825.00 A A A A BI (High Risk)A A A A A A A A A A A A A A $ 3,465.00 Where this guidance refers to contractor employees it is inclusive of all subcontractor employees performing under this contract as well. CONTRACTOR: Upon receipt of Notice of Award, Contractor shall comply with the following processes in order to be in compliance with contract security requirements. SPECIAL AGREEMENT CHECKS (SAC) AND NON-PERSONAL IDENTITY VERIFICATION PIV (Security Badge) INSTRUCTIONS Contractor POC will complete the Background Request Worksheet (Form #1) in its entirety, listing all employees that will be performing work under the construction requirement portion of this Construction project. Once completed, this form shall be submitted to the VHA Service Center (VSC) Personnel Security Office via password protected or encrypted email to VSCSecurity@va.gov or faxed to (216)447-8020. NOTE: Due to the personal information contained in the Background Investigation Request Worksheet, the worksheet must be sent in a secure manner. Please DO NOT email a document containing social security numbers unless the email is encrypted. Process that occurs after VSC receives Form #1 for processing: Within five business days of receiving the Background Investigation Request Worksheet, the VSC Personnel Security Office will enter a background investigation request into the VA Security Investigation Center (SIC) Contractor Request Database (CRD) for each contractor employee. When the request is entered, an automated initial e-mail is sent to the contractor point of contact listed on the Background Investigation Request Worksheet. The automated e-mail identifies the background investigation level requested (SAC) and provides a website link with further instructions. If a contractor employee has a background investigation from another federal agency, it may be reciprocated as long as the background investigation meets the appropriate level designated in the current statement of work and has occurred within the last five years with a favorable adjudication and no break in service. Please be aware that any public trust case that is older than two years and does not have a favorable adjudication cannot be reciprocated unless it was a no issue case. VSC Personnel Security Office staff will coordinate with the VA Security and Investigations Center (SIC) staff to verify reciprocity. If the contractor employee receives the automated e mail from the VA SIC CRD and believes he/she may be eligible for reciprocity, please contact the VA SIC using the contact information in the e-mail received. Reciprocity is NOT automatic. If a background investigation can be reciprocated, the VA SIC will send an e mail notification to the contractor. Note: If contract personnel need to be added to perform work under this contract after the original Background Investigation Request Worksheet (Form #1) has been submitted, Contractor must update and submit another Background Investigation Request Worksheet (Form #1) to the VSC Personnel Security Office so that a background investigation can be initiated on each contract personnel added. When completing Form #1 for the additional contract employee, indicate next to the purchase order number field on Form #1 that this is an ADDITION. The additional contract employee cannot start work until all security requirements outlined in this guidance are completed. All contractor employees are required to be fingerprinted as part of the Special Agreement Check (SAC) requirement. Within five business days of Contractor receiving Notice of Award, each contract employee listed on Form #1 must take the VHA Special Agreement Checks (SAC) Memorandum (Form #2) and two forms of ID to their nearest VA facility to have their fingerprints submitted and the bottom portion of Form #2 completed by a fingerprinting official. Appointments for fingerprints should be made through the Contracting Officer Technical Representative or the local VA facility. Completed SAC forms shall be faxed or mailed directly to the VSC Personnel Security Office the same day the contractor employee is fingerprinted. Forms can be faxed or mailed directly to: Personnel Security Office VHA Service Center (VSC) 6100 Oak Tree Blvd #500 Independence, Ohio 44131 Fax: (216) 447-8025 VSCSecurity@va.gov Contractor shall inform the Contracting Officer Technical Representative (COR)/Contracting Officer when fingerprinting has been completed for each contract employee. Each individual working on the contract or the contractor POC shall complete the VHA Service Center PIV Sponsorship Worksheet (Form #3) for each employee, in its entirety, and return to VSC Security Office as soon as possible, either via fax, encrypted email or password protected documents. Upon receipt of this form and final results of fingerprinting confirmation, the VHA Security Service Center will send an email notification to the Contractors point of contact and the Contracting Officer authoring contract employees to proceed with obtaining their required non-PIV security badge. NOTE: No Notice to Proceed will be issued until the fingerprinting requirement (SAC) has been met and the VHA Service Center PIV Sponsorship Worksheet (Form #3) has been forwarded and processed through the VSC Personnel Security Office. Security badges can and should be obtained at any VA Facility. Contact your Contracting Officer for a listing of all of the VA facility locations for fingerprinting and issuance of security badges. The same badge will be valid at all VA facilities throughout the contract period. IMPORTANT points for Contract Employees to follow for obtaining non-PIV badges: Contract employees shall work with the COR or PIV Office at the VA facility to verify the physical location of the PIV Point of Contact (POC). Contract employees shall call ahead to make an appointment with the VA facility PIV office. Contract employees shall make sure they have two (2) forms of identification with them. Contract employees shall inform the COR when badges have been received. Your security badge must be displayed in accordance with the local VA directives (must be visible at all times while working at any VA facility). In the event of a lost badge, contract employees must immediately contact their supervisor who in turn shall contact the COR. They must also contact the VHA Service Center (VSC), Personnel Security Service, and the local PIV office to report the loss. These security badges are the Property of the United States Government; Contractor is REQUIRED to turn in all security badges at the last campus where work has been performed. After completion of the project, Contractor shall complete the Contractor Turn-In Inventory Report (Form #4) to verify that all badges have been collected and turned in to be destroyed. Any failure to collect, record and return security badges at the end of the contract performance period could result in a Poor Contractor Performance Rating in the Contractor Performance Assessment Rating System (CPARS). VA CARD TYPES AND REQUIREMENTS The PIV Card is issued to VA Applicants who require unsupervised, full-time, logical and/or physical access for a continuous period more than six months or 180 aggregated days in a one year period. In accordance with OMB Directive M-05-24, the physical access requirement includes VA or other federally owned or leased space, whether for single or multi-tenant occupancy, and its grounds and approaches, all or any portion of which is under the jurisdiction, custody, or control or the VA or other Federal agency. In addition, FIPS 201, along with OPM regulations (Title 5 Code of Federal Regulations, Parts 731 and 732), and Executive Order 10450, Security Requirements for Government Employment, provide that all federally employed personnel are subject to a background investigation. According to FIPS 201, the minimum requirement to be issued a PIV badge is a successfully adjudicated Special Agreement Check (SAC) and an initiated National Agency Check with Written Inquiries (NACI). The determining factor as to the type of card issued is an examination of an Applicant s access requirements. Factors to consider are the duration of access and access to sensitive data, information systems, and restricted areas. The card type issued is decided independent of VA employment position (Employee, contractor, or affiliate) or job description. There are individuals in the VA organization that will not qualify for the PIV card and will therefore be issued a Non-PIV card. Non-PIV Card Holders typically are employed for less than 6 months but still may have access requirements to VA facilities, sensitive data, and/or information systems in the course of their daily work. The Non-PIV Card will have a physical topography that is visually distinguishable from the PIV card. One variation of a Non-PIV card is the Flash Badge. The Flash Badge allows only common physical access to VA grounds and facilities. The Flash Badge requires the Applicant to present only one issued photo ID and does not require a SAC/NACI or higher level background investigation. The Flash Badge will appear topographically different from both the PIV and Non-PIV cards described above. The Flash Badge may be issued with an expiration date of up to one year. Issuance of a Flash Badge without a photo ID is optional at the discretion of the PCI Manager. The following information describes the criteria for Applicants (employee, contractor, or affiliate) who will receive a PIV card, a Non-PIV card, or a Flash Badge. The criteria are based on the card Applicant's access requirements for physical and/or logical VA resources, as determined by the Applicant's job duties and/or employment duration. Specific background investigation and access requirements are identified for each of the types of ID cards. PIV Card Access Requirements: Unsupervised, full-time, logical and/or physical access for more than 6 months OR more than 180 aggregate days in a one year period. (IAW OMB M-05-24, VA Directive 0710, and Draft VA Handbook 0735) ID Requirements: Two IDs compliant with PIV Guidelines Background Investigation Requirements: Favorable SAC completion and NACI initiation Non-PIV Card Access Requirement: Unsupervised, logical and/or physical access for less than 6 months OR less than 180 aggregate days in a one year period. (IAW OMB M-05-24, VA Directive 0710, and Draft VA Handbook 0735) ID Requirements: Two IDs compliant with PIV Guidelines Background Investigation Requirements: Favorable SAC completion Flash Badge Access Requirement: Common physical access ONLY for less than 6 months OR less than 180 aggregated days in a one year period. (IAW OMB M-05-24, VA Directive 0710, and Draft VA Handbook 0735) ID Requirements: One ID compliant with PIV Guidelines Background Investigation Requirements: None The following table is a matrix that depicts access and processing requirements for PIV, Non-PIV and Flash Badge card types: Table 1: Card Access and Process Requirements PIV Card Access Requirements PIV Card Processing Requirements More than 6 months or more than 180 aggregate days in a one year period Local Access Sensitive Records Access Restricted Physical Access Common Physical Access NACI Initiation (or higher BI) Required SAC Required Number of IDs Required VA E-Mail Required Yes Yes Yes Yes Yes Yes 2 Yes A Yes Yes Yes Yes Yes 2 No A A A A A A A A Non-PIV Card Access Requirements Non-PIV Card Processing Requirements Less than 6 months or less than 180 aggregate days in a one year period Local Access Sensitive Records Access Restricted Physical Access Common Physical Access NACI Initiation (or higher BI) Required SAC Required Number of IDs Required VA E-Mail Required Yes Yes Yes Yes No Yes 2 Yes A Yes Yes Yes No Yes 2 No A A A A A A A A Flash Badge Access Requirements Flash Badge Processing Requirements Common physical access only for less than 6 months or less than 180 aggregate days in a one year period Local Access Sensitive Records Access Restricted Physical Access Common Physical Access NACI Initiation (or higher BI) Required SAC Required Number of IDs Required VA E-Mail REquired A A A Yes No No 1; PCI Manager can waive required ID No SEE ATTACHMENT FOR SECURITY FORMS *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document.