The Board of Education of School District No. 43 (Coquitlam), hereinafter referred to as the "Board", of its contract with Surgically Clean Air Inc. for the supply and delivery of 235 units of portable air filter: Jade 2.0 air purification system.With the challenge presented by COVID-19, the Board constantly reviews initiatives related to school and sites operation to ensure the safety of students and staff members throughout the school year. To support the safe return to class, the urgent focus is to support and improve the indoor air quality system in the district. The Board has sourced the system directly from the manufacturer Surgically Clean Air Inc. The value of the supply and delivery of the system is anticipated to be $318,190.00 plus applicable taxes. The Board will be expecting the units by the end of January. The Board did not call for open competitive proposals for the following reasons: An informal request for quote and an analysis of nine (9) units were done by a local school district. The need of the Board is the same (with lesser quantity) in terms of specifications, price, guaranteed stock availability, and shorter lead time. Since a substantive investment on resources has already been made and would have to be duplicated by another supplier entering the field, the Board will be using the existing procurement process done by the other district. Ventilation system is considered a critical piece of the school's infrastructure and delays, or lengthy delivery time can be reasonably expected to cause operational disruption contrary to the public interest of protecting the health and ensuring the safety of the students and teachers. Vendors who wish to object to this decision should contact the Authorized Representative presenting specific reasons for their objections. If justified, the Board will convene a meeting with its representatives and the vendor to receive vendors' representations concerning this contract. Any vendor objecting to this notice should provide all relevant qualifications and the reasons for objecting such as your ability to meet and/or exceed the needs listed on this Notice of Direct Purchase and at a better or reduced cost with faster lead time. For the purpose of this notice, the Authorized Representative of the Board is,
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