Where bids are sent by mail to the Calvert County Government Procurement Office, the Contractor shall be responsible for their delivery before the date and time set for the closing of bid acceptance. If the delivery is delayed beyond the date and hour set for the bid closing, such bids shall not be accepted. The United States Postal Service does not deliver to the above address. Acceptance of bids by Calvert County Government employees, other than employees of the Procurement Office, shall not be deemed proper delivery. If an emergency or unanticipated event interrupts normal government processes so that bids cannot be received at the Calvert County Government Procurement Office by the exact time specified in the ITB and urgent Calvert County Government requirements preclude amendment of the bid opening date, the time specified for receipt of bids shall be deemed to be extended to the same time of day specified in the ITB on the first work day on which normal governmental processes resume. All bids received before the time set for the opening of bids shall be kept secure. The bids shall not be opened or viewed, and shall remain in a locked bid box, a safe, or in a secured, restricted-access electronic bid box. If an ITB is cancelled, bids shall be returned to the Contractors. Necessary precautions shall be taken to ensure the security of the bid box or safe. Before bid opening, information concerning the identity and number of bids received shall only be made available to employees of Calvert County Government Procurement Office. Such disclosure shall be only on a "need to know" basis. If bid samples are submitted, they shall be handled with sufficient care to prevent disclosure of characteristics before bid opening. Bids made on any form(s) other than the required form(s) included in this ITB shall not be considered. Changes in the phraseology of the proposal, additional, or limiting provisions, shall render the proposal informal and may cause its rejection. Contractors shall examine all documentation carefully. In case doubt shall arise as to the meaning or intent of anything comprised in the specifications, inquiry shall be made to the Procurement Office before a bid is submitted. Written questions and inquiries shall be accepted from all Contractors. The Procurement Office shall be the sole point of contact for this solicitation unless otherwise instructed herein. Written requests for information related to 1.3 this ITB shall be directed to the Procurement Office, Charlotte DeStephano, Procurement Specialist, by email at Charlotte.DeStephano@calvertcountymd.gov. Unauthorized contact with other Calvert County Government staff regarding this ITB may result in the disqualification of the Contractor. Inquiries pertaining to this ITB shall give the ITB number, title, due date, and time. Initial written questions shall be due on or before Friday, February 11, 2022 by 2:30 p.m. (Local Prevailing Time) and final written questions shall be received on or before Friday, February 18, 2022 by 2:30 p.m. (Local Prevailing Time). It shall be the responsibility of all Contractors to ensure they have received all addenda and other documents issued. All addenda issued shall become a part of the Contract Documents and shall be fully considered by all Contractors during formation of Bids. The
submission of a bid shall indicate the Contractor thoroughly understands the terms of all Contract Documents.
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