The City Council of the City of Lucas, Texas reserves the right to reject any and/or all proposal for any/or all products and/or services covered in this RFP and to waive informalities or defects in proposals or to accept such proposals as it shall deem to be in the best interests of the City of Lucas. PROPOSALS MUST BE submitted on the forms included for that purpose in this packet. Each proposal shall be placed in a separate sealed envelope, with the letter of intent and the forms manually signed by a person having the authority to bind the firm in a Contract and marked clearly on the outside as shown below. Seven copies of each proposal must be included in the bid packet. Electronic/Facsimile transmittals will not be accepted. To ensure an objective, orderly award process that provides all potential proposers an equal opportunity to compete for and win City business, the following requirements will be enforced during the proposal process. All requests for information will be made in writing to City Secretary Stacy Henderson. Replies to all information-pertinent requests will be sent in the form of an addendum to all bidders. No direct contact with or lobbying of City management, City staff, consultant, or the Lucas City Council will be permitted during the RFP process after the RFP is released to the public. roposals received in the City of Lucas City Secretarys Office after submission deadline will be considered void and unacceptable. The City of Lucas is not responsible for lateness or non-delivery of mail, carrier, etc., and the date/time stamp in the City Secretarys Office shall be the official time of receipt. Proposals cannot be altered or amended after submission deadline. Any interlineation, alteration, or erasure made before opening time must be initialed by the signer of the proposal, guaranteeing authenticity. A proposal may not be withdrawn or canceled by the Proposer without the permission of the City for a period of 120 days following the date designated for the receipt of proposals, and Proposer so agrees upon submittal of their proposal. The City of Lucas is exempt by law from payment of Texas State Sales Tax and Federal Excise Tax. AGREEMENT AWARD: The City reserves the right to award any combination of the services asis deemed in the best interest of the City. The City also reserves the right to not award the services. No oral statement of any individual shall modify or otherwise change, or affect the terms, conditions or specifications stated in the resulting contract. All change orders to the Agreement will be made in writing by the City Manager. If during the life of the Contract, the successful Proposer's net prices to other customers for items awarded herein are reduced below the Contracted price, it is understood and agreed that the benefits of such reduction shall be extended to the City of Lucas.
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