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February 16, 2022

March 18, 2022


Sidewalks / Parking Lot

Public - State/Provincial

Service, Maintenance and Supply


Multiple Locations, Roanoke, VA

Plans and Specifications are not available for this project. If that changes, they will be made available here.

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This is a service / maintenance or supply contract in Roanoke, Virginia. Contact the soliciting agency for additional information.

Purpose: The purpose of this solicitation is to request bids to establish a term contract for Snow/Ice Removal Services at the Department of Forensic Science Western Laboratory located in Roanoke, VA. The term of the contract shall be for (1) year, with four (4) one year renewal options. Scope of Services The contractor shall: 1. The Contractor shall be available for snow and ice removal when snowfall reaches a minimum depth of 2 inches, or in lesser conditions at the specific request of the Facility Supervisor. 2. Upon anticipation of receipt of snow and ice of four inches or more, the contractor shall provide the piece of equipment specified to be parked in the parking lot of the lab the night before the snow is expected, for use during the expected snowfall. 3. Remove snow and ice from parking lots, sidewalks and other designated areas at the specific request of the Facility Supervisor. 4. Apply Calcium Magnesium Acetate (CMA) to parking lots and sidewalks as necessary to prevent snow and ice buildup. The contractor shall pretreat parking lots and sidewalks as requested by the Facility Supervisor. 5. Furnish all labor, equipment, and materials necessary to remove snow and ice from sidewalks, parking lots and other designated areas as required by the Facility Supervisor. 6. Use only Calcium Magnesium Acetate (CMA) for pretreatment/snow removal during this contract. Salt to be used only if CMA is not available. CMA must be billed at the purchased price with no mark up, DFS may ask for receipt documentation at any time. 7. Specify the type of equipment to be used to remove snow and ice on bid document. At a minimum a commercial skid steered loader with a bucket shall be used. A pick-up truck or a dump truck with a plow shall not be acceptable as a sole source of equipment. 8. Contractor shall be responsible for the repair of curbing, parking bumpers, asphalt, paving, etc. if it is found that damages to such areas were caused by negligence on the part of the Contractor while performing snow and/or ice removal. 9. Stock-pile snow in the area designated by the Agency's authorized representative. Snow must not block entrance(s), exit(s), or parking spaces. 10. Submit a Certificate of Insurance that is valid per APSPM prior to contract award. 11. Submit References if requested prior to contract award. 12. All snow and ice removal equipment used under this Contract shall be operated and maintained in a safe and mechanically reliable condition. 13. The hourly rate submitted for services shall be flat rates per hour, per unit (driver & plow) and (per man for shoveling and/or spreading). Approximate period of service shall be November through February. The cost for Snow and Ice Removal Services from parking lots and sidewalks shall be billed at hourly rates. 14. All work performed shall be supported by job tickets prepared by the Contractor. Each job ticket shall include the date of service, services performed, and number of hours worked. The job ticket shall be signed on each visit by the Facility Supervisor, or his designee, at the time of completion and a copy shall be provided to the Facility Supervisor. In the event work is performed when the Facility is closed, the Facility Supervisor is to notified before the visit and job tickets to be delivered during normal business hours. Method of Payment: Payment is due 30 days after receipt of a proper invoice by the agency or 30 days after the receipt of the goods and/or services, whichever is later. Invoices shall include a description of the service provided, hourly labor rate and the extended cost. Payment will be made by the agency for actual hours worked All Invoices shall be submitted to: Department of Forensic Science Attn: Fiscal Department 700 North 5th Street Richmond, VA 23219 The Bidder agrees to provide the described service in compliance with the scope of work for the rates entered in the Quick Quote response. The hourly rates specified by the Bidder shall include profits, labor and all such direct and indirect overhead costs such as transportation, general and administrative cost, etc. Supplies/materials shall be billed at cost. Commonwealth of Virginia's Special Terms and Conditions 1. Audit: The contractor shall retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The agency, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period. 2. Award: An award will be made to the lowest responsive and responsible bidder. Evaluation will be based on net prices. Unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award. 3. Bid Acceptance Period: Any bid in response to this solicitation shall be valid for (60) days. At the end of the (60) days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled. 4. Cancellation of Contract: The purchasing agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 30 days written notice to the contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 30 days written notice to the other party. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation. 5. References: Bidders shall provide a list of at least 3 references where similar goods and/or services have been provided. Each reference shall include the name of the organization, the complete mailing address, the name of the contact person and telephone number. 6. Renewal of Contract: This contract may be renewed by the Commonwealth for Four (4) successive one year periods, under the terms and conditions of the original contract. Price increases may be negotiated only at the time of renewal. 8. Work Site Damages: Any damage to existing utilities, equipment or finished surfaces resulting from the performance of this contract shall be repaired to the Commonwealth's satisfaction at the contractor's expense.

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