This is a service / maintenance or supply contract in Moorhead, Minnesota. Contact the soliciting agency for additional information.

The City of Moorhead will be accepting service quotes for a pilot program for snow and ice removal services at various private residential lots, as assigned by the City. Contractor must be properly licensed to do business in Moorhead and be registered to conduct business with the federal government shown through having an active account on sam.gov. Agreement period will run for three months, February 15, 2022 through May 15, 2022, with an option to renew for the 2022-2023 winter season. In the event of unsatisfactory performance, or when in the best interest of the City, the City reserves the right to terminate the Agreement. Snow removal will be conducted at 5-10 residential properties. Snow and Ice removal will include: 1)public sidewalk abutting home; 2) driveway; and 3) one walkway to a door. Contractor must provide snow removal services within 48 hours of a significant snowfall. Contractor shall provide all labor, tools, and equipment to safely and properly clear snow and ice from residential properties to include by the City. Chemicals shall not be used unless written approval has been granted by the City. Snow and ice may not be deposited or blown into the street, neighboring property, or in a place that will interfere with the vision of motorists approaching any intersection. Other than from adjacent sidewalks and driveways, no snow shall be placed upon the boulevards. All work will be performed following the written direction of the City via email. Contractor shall fulfill its duties with full attention given to serving the best interests of citizens. All equipment will meet OSHA standards. Additionally, Contractor will remain in compliance with all OSHA personnel, equipment, and safety regulations. All large equipment shall be equipped with reverse gear warning devices. Once work has started, Contractor will provide a continuous operation until the sites are determined to be sufficiently abated. Contractor will submit invoices within fourteen (14) calendar days of service. Invoices must include addresses of lots where work is performed and hourly breakdown per lot cleared with arrival and departure times. If there are questions regarding an assignment or unusual circumstances that would require additional time or alternate abatement measures, contractor must contact the City for approval prior to the commencement of work. Time lost to equipment failure or damage shall not be compensated. The City is not responsible for any repairs to equipment that fails or is damaged during its use under this Agreement. Contractor shall be responsible for all costs or charges incurred in the operation and maintenance of the equipment during the term of the Agreement including, but not limited to: fuel, oil, blades, plows, chutes, equipment repairs, communication equipment, etc. Work that is not performed in accordance with procedures defined in Item 1 above shall be promptly re-performed after receiving notice from the City. Any additional costs related to this work shall require pre-approval by the City. Subcontractors shall not be used. No contractor who is the recipient of City funds, or who proposes to perform any work or furnish any goods under this Agreement, shall discriminate against any worker, employee, applicant, or any member of the public because of race, color, sex, gender, sexual orientation, religion, age, marital status, national origin, veterans status, physical or mental disability or perceived disability, public assistance status, or other criteria protected by law. In the event that property is damaged as a result of Contractor's snow and ice removal operations, Contractor shall repair such damage to the City's satisfaction, at Contractor's expense. Contractor shall repair any damage within thirty (30) calendar days following notification by the City or the following spring as soon as weather permits. Failure to repair damages will result in a billing adjustment from future obligations based on fair and reasonable quotations for repairs as obtained by the City. By signing and submitting a quote under this solicitation, Responding Party certifies that if awarded the agreement, it will have the appropriate Worker's Compensation and Employer's Liability Insurance and will provide the City with a Certificate of Liability Insurance describing the limits of coverage and naming the City of Moorhead as an additional insured party. Responding Party is to furnish a compliant Certificate of Insurance within five (5) business days of request. Responding Party further certifies that if awarded an agreement, as Contractor, it will maintain the specified coverage during the entire term of the Agreement. Cancellation Policy statement shall read: "Should any of the above described policies be canceled or modified before the expiration date thereof, the issuing company will mail forty-five (45) calendar days' written notice to the certificate holder named as the additional insured, but shall impose no obligation or liability of any kind upon the company, its agents, or representatives." General liability insurance shall be no less than $2,000,000 per occurrence and $4,000,000 aggregate. All Responding Parties must disclose in writing with their quotes the name of any owner, officer, director, or agent who is also an employee of the City of Moorhead. All Responding Parties must also disclose in writing with their quotes the name of any employee of the City of Moorhead who owns, directly or indirectly, an interest of five percent (5%) or more in Responding Party's firm or any of its branches or subsidiaries. By submitting a quote, Responding Party certifies that there is no relationship between Responding Party and any person or entity which is or gives the appearance of a conflict of interest related to this RFQ. o Responding Party must currently be in the business of snow and ice removal services o Responding Party must have five (5) or more consecutive years of experience o Minority and women owned businesses, as well as contractors located in Moorhead, are encouraged to submit quotes o registered to conduct business with the federal government shown through having an active account o Qualifications and experience of firm in providing similar services for similar projects o Reference review o Availability o Equipment and resources to be used o Familiarity with local conditions, codes and practices, as evidenced in previous projects o Pricing o Responsiveness of quote package City staff will evaluate the quotes. Responding Parties will be notified of the selection results. o Flat hourly rate for service, billing within fourteen (14) calendar days of service o Inventory of equipment to be used o Five client references with dates in which snow removal services were provided (include contact information for each) o City reserves the right to reject any and all quotes o City reserves the right to terminate the Agreement for unsatisfactory performance of Contractor or when in the best interest of the City o Insured according to requirements in Item 4, provide Certificate of Insurance o Company contact name, mailing address, telephone number, and email address o Primary method of communication is electronic (i.e., email)