It is the intent of Collin College to establish a contract for Maintenance of Fitness Equipment for the District. The term of the contract shall be for a period of three (3) years beginning March 1, 2022 through February 28, 2025. Vendor is responsible for inspecting the Fitness Facilities located at the McKinney Campus, Frisco Campus, Plano Campus, Wylie Campus and the Public Safety Training Center to determine the equipment to be covered. The attached equipment lists are for information purposes only Agreement to include:
a. General maintenance of all fitness equipment shall include all labor costs for monthly lubrication and repairs. The monthly charge shall also include all routine or emergency trip charges. The cost of broken or damaged parts will be paid by the District. Vendor shall be responsible and liable for damage to equipment caused by the fault or negligence of the vendor. Vendor is responsible for maintaining upholstery with the District paying for replacement b. The vendor is responsible for notifying the manufacturer for any repairs of equipment under warranty for the District. The District will pay for all parts not covered by manufacturer warranty which require replacement. All replacement parts shall be brand name of the equipment (example: Life Fitness Machines must be replaced with Life Fitness parts). Replacement parts must be approved by the Fitness Center Coordinator and the Dean of Student/Enrollment Services for parts exceeding $100.00 c. In the event of a malfunction of any fitness equipment, the vendors representative must make a service call within seventy-two (72) hours or less, and the District will not be charged for this call. Maintenance service technicians must remain on-site until the problem is resolved or until authorized to leave by the Fitness Center Coordinator or Athletic Director. d. Monthly inspection shall be completed by the 17th of each month and written reports submitted by the 27th of each month, with a service invoice for the following month and other charges for the current period. e. The District may add, replace, or remove equipment during the contract year. If there will be an increase in price due to additional equipment, list charges. f. Insurance certificates in the amount shown and under the conditions of the specifications must be provided to the District prior to any work being performed. The vendor is responsible for maintaining insurance that will include combined limits of liability coverage bodily injury and property damage. Evidence of insurance must be submitted with bids. Unnecessary elaborate responses are not desired. Collin College may elect to not evaluate responses longer than 4 pages (2 double sided) in length. Some reasonable allowance may be made for responses including graphical presentations. All questions should be submitted via the Questions Tab of the online solicitation.
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