The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish one term contract through competitive negotiation for the procurement of professional services (engineering planning, design and construction, and administrative services) for the City of Charlottesville (City). The term contract will include project types such as listed herein and other types as needed and requested. The successful Offeror will be required to provide complete design and consulting services for all services listed herein and for additional services as required by the City. Initial Period Of Contract: For a period of one year from the date of ratified contract with the option to renew for up to four (4) additional one year terms if agreed upon in writing by both parties. Due to restrictions surrounding the COVID-19 pandemic, public access to City facilities is currently prohibited. The City is still receiving and accepting deliveries from shipping services such as USPS, Fedex and UPS. The mailing (utilizing contracted shipping services) of proposals/bids is preferred, but if a proposal/bid is hand-delivered by the Offeror/Bidder, it may ONLY be hand-delivered on March 15, 2022 at 305 4TH STREET NW, CHARLOTTESVILLE between the hours of 1:00-2:00 PM (local prevailing time). Proposals/bids will not be accepted at any other building access location. Proposals/bids will be date and time stamped upon receipt and retained unopened in a secure location until opening. No consideration will be given to the date of postmark or error in delivery to incorrect address. It is the responsibility of the Offeror/Bidder to ensure the timely and correct delivery of their proposal/bid regardless of the chosen delivery method. While on City property Offerors/Bidders are expected to adhere to COVID restrictions and social distancing rules must be observed. The method of contractor selection has not been determined at this time.
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