This is a service / maintenance or supply contract in Arkansas City, Kansas. Contact the soliciting agency for additional information.

The City of Arkansas City is seeking qualified consulting firms for construction inspection in the category equivalent to the Kansas Department of Transportation s (KDOT) Work Category: 241 Construction Inspection and Testing for the project. Interested consulting firms must be pre-qualified by KDOT in the work categories noted above. Anticipated Schedule for Subsequent Events: Evaluation and ranking of technical proposals shall take place on or about March 8 th , 2022, after which all firms that submitted letters of interest will be notified of the ranking. Negotiations with the highest ranked firm to commence on or about March 11 th , 2022 . KDOT Three-Party agreement in place and in effect April 11 th , 2022 The City of Arkansas City is seeking a consultant to provide construction inspection services for the Arkansas City Hike/Bike Trail Extension phase 2. The work includes proper inspection of location and installation of appropriate signs, proper inspection of location and installation of all pavement markings, and proper inspection of location and installation of traffic control and construction work-zone signing as per construction plans. Inspection of all material testing as required by project specifications. Inspection of location and installation of erosion control and seeding as per construction plans. All paperwork required to complete construction of project. Technical proposals will be evaluated based on the factors listed below to rank the most qualified firm in order of preference as first, second, third, etc. If determined necessary by the City of Arkansas City, a Preliminary Review Committee will be formed to reduce the number of firms evaluated to no fewer than three (3) and no more than five (5). Reasons for exclusion from evaluation will be: size and/or qualifications; experience of personnel available for project; current uncompleted work or distribution of work; performance; no response from firm; or other reason. Firms excluded from short list will be notified as to reason for exclusion. Factors for evaluation and weight: [1] The highest ranked firm will be asked to enter into negotiations with City of Arkansas City for an agreement. In the event the City of Arkansas City cannot reach agreement with the ranked firm, it will terminate negotiations with said firm and commence negotiations with the next highest ranked firm, and so on, until an agreement is reached for a satisfactory scope of services for a fair and reasonable number of hours, or the City of Arkansas City decides to pursue other alternatives. Factors for evaluation and weight : 1. Ability to perform the desired services within the time prescribed 15 pts; 2. Past performance of firm 15 pts; 3. Training of staff 15 pts; 4. Previous experience with similar work and knowledge of project procedures 15 pts; 5. Commitment of resources that could limit performance (ex.: staff, equipment) 15 pts; 6. Firm s familiarity with project area 15 pts; 7. Accessibility of firm s office 10 pts. The highest ranked firm will be asked to enter into negotiations with City of Arkansas City for an agreement. In the event City of Arkansas City cannot reach agreement with the ranked firm, it will terminate negotiations with said firm and commence negotiations with the next highest ranked firm, and so on, until an agreement is reached for a satisfactory scope of services for a fair and reasonable number of hours, or City of Arkansas City decides to pursue other alternatives. Contract Terms and Conditions This is a KDOT project using KDOT funding. A standard three (3) party agreement will be utilized with special attachments for the Kansas Tax Clearance Certificate , the Certification of Final Indirect Costs , and the Policy Regarding Sexual Harassment . Instructions for Technical Proposal Note: No costs shall be contained in the technical proposal. The main text of consultant s technical proposal must not exceed six (6) pages (including cover sheets, indexes, etc.) to address the topics listed. Describe processes and procedures proposed by consultant to meet the project completion deadline listed above. Describe processes and procedures, included best practices, that will be used to perform the tasks and produce the deliverables described above under Request for Proposal (Technical) . Questions about this request for qualifications shall be sent to by email to, rfrazer@arkansascityks.gov or by mail to the City Manager s Office, City of Arkansas City , 118 W. Central Ave., Arkansas City, KS 67005, Phone (620) 441-4414. The method of Contractor Selection has not been Determined at this time