This is a service / maintenance or supply contract in Tarboro, North Carolina. Contact the soliciting agency for additional information.

Edgecombe County is soliciting proposals from qualified design teams interested in providing basic architectural and engineering services on a routine or as-needed basis for the design and specifications of varying remodeling and renovation projects throughout buildings owned and operated by Edgecombe County. The base contract will be for a period of one year, with the option of a one-year extension. Edgecombe County will follow a Qualifications Based Selection process as required by North Carolina General Statutes. A team of Edgecombe County staff members will select the most qualified firm to negotiate a contract for services. This Request for Qualifications (RFQ) provides complete information on the services being sought, the submittal requirements and timeline. Potential projects will include remodeling and renovation work to buildings owned and operated by Edgecombe County. Firm would be expected to review potential remodel or renovation work and make suggestions and submit to the County for review. Upon acceptance of suggested work, firm would then present complete design and specifications for said project. Design and Specifications package should be a complete design drawing of project area that should include any and all new walls, ceilings and flooring, electrical, plumbing, HVAC, etc. needed to complete the project. Package should also include a specifications sheet for potential bidders. March 4, 2022 Deadline for submission of questions March 25, 2022 Selection complete and notification given to the firm March 30, 2022 Contract Negotiations Complete April 4, 2022 Contract Award (Commissioners Meeting) Submit three (3) copies of proposals in a mailing container or envelope that is plainly marked on the outside with Edgecombe County Architectural Services. Questions about the RFQ are to be submitted in writing, electronically to Michael Matthews at michaelmatthews@edgecombeco.com or by written correspondence, Attn: Mr. Michael Matthews, Assistant County Manager. Questions must be received by March 8, 2022. Reponses to the questions will be posted on the County portal. Proposals shall not be considered confidential, and no information contained therein shall be treated by the County as either confidential, proprietary, or trade secret information. The contents of the proposals shall be considered public records of the County. Any firm submitting a proposal hereunder further acknowledges and agrees that the County is a public entity, which is required to abide by laws governing public records and shall not be liable for disclosures required by law. All materials submitted in response to this RFQ shall become the property of the County upon delivery to the address set forth above. This RFQ does not obligate Edgecombe County to pay any costs incurred by respondents in the preparation and submission of a proposal. This RFQ does not obligate Edgecombe County to accept or contract for any expressed or implied services. The successful firm must assure that services performed meet all current industry standards, follow best practices, and comply with all applicable laws and regulations. Edgecombe County invites and encourages participation in the procurement process by businesses owned by minorities, women and disabled business enterprises. Edgecombe County reserves the right to reject any and all proposals and to terminate this RFQ at any time. Cover Letter Firms shall provide a cover letter that describes their interest in working with the County on this project. It should also include the following: Firm name, address, contact information, and point of contact; A summary of the contents of the proposal; and Tax ID number or Federal Employer I.D. Number Proposal Format Included in its proposal, a firm must provide to following information to the County, and shall guarantee the accuracy of such information by signature of its authorized representative: 1. Qualifications: Describe your firm's qualifications to perform the services requested. Include a list of your team that will be assigned to this project and each member's qualifications. Also describe your current workload as far as to show your firm's ability to complete varying projects in a timely manner. 2. Experience: Provide a detailed description of your firm's work on similar projects and your firm's experience in planning, design and construction of publicly-funded governmental projects. Also, provide your firm's ability to perform work "in-house" as opposed to using outside consultants. Lastly, provide supporting information including pictures, locations and costs. If applicable, describe your familiarity with Edgecombe County. 3. Approach: Describe the approach your firm will take to provide the services requested and to meet the ultimate goal of having plans and specifications available for bidding within a one to two-month timeframe. 4. Reference: Provide references (min 3-max 5) from completed projects that are comparable in size and scope. Include the project type, project budget, contact person, and contact information. Evaluation Criteria: After the submission of the RFQ responses, firms may be requested to participate in an interview. Each response will be evaluated and ranked on the criteria set forth below. The criteria will be weighted as noted below in determining the award. After the evaluation, the County will identify the firm that can provide the greatest overall benefit to the project. Should the firm with the highest score decline the offer, the firm with the second highest score will be extended the opportunity to provide services. Scoring Criteria (100 Points) 1. 50 points - Qualifications and Experience 2. 30 points - Project Approach 3. 20 points - Successful completion of comparable projects Any proposal submitted without the expressed requirements of this RFQ, or submitted after the deadline will be rejected. The County will review submitted proposals and select the highest ranked and most qualified firm. The County reserves the right to disqualify any firm on the basis of any real or apparent conflict of interest, openly disclosed or otherwise. Once selected, the County will negotiate with the firm a fee schedule and a not-toexceed contract amount. The Method of Contractor Selection has not been determined at this time.