Purpose:
It is the expressed purpose of this Request for Proposals (RFP) to acquire the services of fully qualified and licensed engineering firms, (hereinafter "Engineer" or "Offeror") to perform
various stormwater engineering services for the County of York, Virginia, (hereinafter "Owner" or "County"), on an as needed, open-to-buy basis.
It is the County's desire to award term contracts to three (3) firms for providing such services, however the County reserves the sole right to award more or less than three contracts from
this solicitation.
Each contract shall have a duration of five (5) years which will include the first term of one (1) year and four (4) possible renewal terms. Scope of Work:
All engineering services shall be performed in accordance with applicable local, state and federal codes, rules, standards and regulations. It is expected that the following services will be performed under this contract, but may not be limited to:
Hydrology and Hydraulics for Culvert Crossings
Stream Restorations
Stormwater Management Facilities
Storm Piping
Environmental Reviews and Permits
BMP Design
Breakwaters, Living Shorelines and Shoreline Restorations
Each task to be performed shall be initiated by an addendum to the Engineer's contract specifying the mutually agreed upon scope of work, the compensation amount and the completion date. Such addendum shall also be recognized in a purchase order issued for the services.
A. Services Not Included:
1. Providing further design beyond the scope of work and negotiated fee for a project.
2. Revising previously approved designs to accomplish changes not initiated by the Engineer that would require substantial change to the completed plans.
3. Providing representation as an expert witness for the County in legal disputes involving a project PROPOSAL SUBMISSION
a. Submit one (1) original signed paper version (conspicuously marked as "ORIGINAL"), three (3) paper copies, and one (1) electronic version on a USB "Thumb Drive". The electronic version shall be an exact duplicate of the paper version. In case of a conflict between the original paper version and the electronic version, the original paper version shall prevail. Proposals (including all documents, schedules, reports, plans and other attachments) will not be returned. If proprietary and/or confidential information is included in the proposal, a second, "redacted" electronic version of the proposal shall be included on the USB "Thumb Drive", and be named "Redacted Version".
All electronic files uploaded must be in a common format accessible by software programs the County uses. Those common formats are generally described as Microsoft Word (.doc or .docx),
Microsoft Excel (.xls or .xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format (.pdf.). Offerors will not secure, password protect or lock uploaded files; the County must be able to open and view the contents of the file. Offerors will not disable or restrict the ability of the County to print the contents of an uploaded file. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches. The County may disqualify any Submittal Response that does not meet the criteria stated in this paragraph.
b. Proposals must be received by Central Purchasing Staff by the time specified on page one of this RFP. Late deliveries will not be considered.
The following information should be written on the outside of the submittal envelope or package:
RFP Number
Title of RFP Solicitation
Submittal Deadline Date and Time
Offeror's Name
If the building is closed to visitors, call 757-352-8093 and Purchasing staff will meet you at the building's front door (Fire Exit) to receive your proposal.
If the building is closed to both visitors and Central Purchasing staff (i.e.: snow closing), then proposals shall be accepted on the next business day of Central Purchasing at the originally scheduled time.
In addition to delivery by the Offeror as described above, proposals may be delivered by USPS, UPS, FedEx, etc., however the County assumes no responsibility for misrouted documents, and will not consider them if they are received in the Central Purchasing office after the specified date and time deadline
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