This is a service / maintenance or supply contract in Toronto, Ontario. Contact the soliciting agency for additional information.

Reference Number 0000217975 Source ID PU.AC.ON.219949.C83812 Purchase Type One Time Only- Delivery Date:2022/04/29 Question Acceptance Deadline 2022/02/28 11:00:00 AM EST Questions are submitted online No Contact Person and Contract Person Coordinates Tim Sage, 1 Dundas St West, 09th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 557243 The University is conducting a Request for Proposal (RFP) for TS Feasibility Study and Design Services for Campus Lighting Project. Phase 1 - Feasibility will result in an Consulting Services Agreement with the Awarded Proponent Phase 2 - Design and Contract Administration will result in a Prime Consultant Services Agreement with the Awarded Proponent. The procurement is anticipated to involve negotiation. An electronic auction is not anticipated. The procurement is subject to the following conditions for participation: Insurance Requirements Phase 1- Feasibility Commercial General liability insurance in the amount of not less than five million dollars ($5,000,000.00) for any one occurrence for bodily injury, property damage including loss of use, or death. Such insurance shall, at a minimum, include coverage of broad form property damage, contractual liability, completed operations and product liability and such other types of insurance as would be carried by a prudent person performing such services and as Ryerson, may from time to time, require. Such policy shall include Ryerson as an additional insured, include a cross liability/severability of interests clause, and include a waiver of subrogation rights which the Successful Proponent's insurer may have against Ryerson; Standard automobile liability insurance covering vehicles owned by the Successful Proponent and non-owned vehicles with limits of not less than two million dollars ($2,000,000.00);and Professional liability insurance to cover against Claims made for errors or omissions of, or negligent acts, attributable to, or relating to the performance of the Successful Proponent's Services under the Final Agreements, with limits of not less than two million dollars ($2,000,000.00) per claim and a deductible or a self-insured retention not to exceed $25,000.00 per claim. Such policy shall not exclude prior acts relating to the Successful Proponent's Services under the Final Agreements. Such insurance shall be maintained from the award of this RFP until two (2) years following the earlier of the termination of the Final Agreements or completion of the Successful Proponent's Services. The Successful Proponent agrees to advise Ryerson by written declaration of any and all Claims pending against such insurance prior to commencement of the Services and on a monthly basis thereafter as a condition of payment. Phase 2- Design and Contract Administration Commercial General liability insurance in the amount of not less than five million dollars ($5,000,000.00) for any one occurrence for bodily injury, property damage including loss of use, or death. Such insurance shall, at a minimum, include coverage of broad form property damage, contractual liability, completed operations and product liability and such other types of insurance as would be carried by a prudent person performing such services and as Ryerson, may from time to time, require. Such policy shall include Ryerson as an additional insured, include a cross liability/severability of interests clause, and include a waiver of subrogation rights which the Successful Proponent's insurer may have against Ryerson; Standard automobile liability insurance covering vehicles owned by the Successful Proponent and non-owned vehicles with limits of not less than two million dollars ($2,000,000.00); Valuable papers and media coverage insurance to cover the loss or damage to the full replacement value of drawings, reports, data, plans and specifications and other materials collected, prepared or developed under the Final Agreements in an amount of no less than two hundred fifty thousand dollars ($250,000.00) (for Phase 2 only); Professional liability insurance to cover against Claims made for errors or omissions of, or negligent acts, attributable to, or relating to the performance of the Successful Proponent's Services under the Final Agreements, with limits of not less than two million dollars ($2,000,000.00) per claim and a deductible or a self-insured retention not to exceed $25,000.00 per claim. Such policy shall not exclude prior acts relating to the Successful Proponent's Services under the Final Agreements. Such insurance shall be maintained from the award of this RFP until two (2) years following the earlier of the termination of the Final Agreements or completion of the Successful Proponent's Services. The Successful Proponent agrees to advise Ryerson by written declaration of any and all Claims pending against such insurance prior to commencement of the Services and on a monthly basis thereafter as a condition of payment; and "All risks" property insurance covering the Successful Proponent and Subcontractors' owned, rented or leased tools, machinery, equipment and property used for the performance of the Project Work, including equipment breakdown coverage (for Phase 2 only). Minimum Passing Score The Minimum Passing Score is 70 % or 42 out of 60 points for Stage 2- Technical Evaluated Criteria. Applicable Trade Agreements This procurement is subject to the following trade agreement(s): The Canadian Free Trade Agreement, Chapter 5 The Comprehensive Economic and Trade Agreement, Chapter 19 The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9 Contract Details The term of Final Agreements for each Phase if as follows: Phase One- Feasibility Scope The term is approximately one (1) year or the successful completion of the project. The successful completion of Phase One- Feasibility Scope is expected to be on or before August 1, 2022. The Awarded Proponent shall execute a Consulting Services Agreement as the form of contract Phase Two Design and Contract Administration Phase Two work will be contingent upon available funding, performance of the Successful Proponent, and the future business needs of Ryerson and will, therefore, continue for all or some or none of the buildings, as solely determined by Ryerson. Ryerson intends to begin Phase Two following Phase One, within a period of two (2) years (2023 to 2024), and it will continue until its completion. The Awarded Proponent shall execute a Prime Consultant Services Agreement as the form of contract. The University will base its selection of qualified suppliers on the following criteria: Stage 1 Mandatory Evaluation Criteria: CRITERIA WEIGHTING (POINTS) File #1 - Proposal Acknowledgement Form Pass/Fail File #2 - Acknowledgment of Compliance Requirement: Ryerson Vaccine Policy - Agreement to Comply Ryerson University COVID-19 Vaccine Policy Pass/Fail Stage 2- Technical Evaluation Criteria: CRITERIA WEIGHTING (POINTS File #3 - Company Information 10 File #4 - Relevant Experience 15 File #5 - Project Management Team 10 File # 6 - Project Understanding and Proposed Schedule 20 File # 7 - Social and Sustainable Practices 5 Subtotal 60 Minimum Passing Score* 42 * Minimum Passing Score is further described in Appendix A- Section 5.2 Stage 3- Financial Evaluation Criteria: CRITERIA WEIGHTING (POINTS) Pricing Part I- Fixed Fee for Phase One (Feasibility Scope) Work 20 Pricing Part II - Fixed Fee for Phase Two (Design and Contract Administration) Work 14 Pricing Part III- Average Hourly Rate 2 Pricing Part IV- Alternate Prices 2 Pricing Part V- Additional Meeting Rates 2 Subtotal 40 Total Evaluated Score 100 Notes Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence. In order to attend the site visit Proponents MUST: Register for Site Visit by the Last Day to Register for Site Visit found in Section 3.1-Timetable above. Walk-ins will not be accepted. Registration must include: - Name; - Email; - Phone number; and - Company. Submit a completed and signed Appendix G - Acknowledgment of Compliance Requirement: Ryerson Vaccination Policy - Agreement to Comply Ryerson University COVID-19 Vaccination Policy no later than one (1) hour prior to the Site Visit. Complete a Health Screening Application the day of the site tour. Provide proof of completion of the Health Screening "Pass" upon arriving to the Ryerson Contact. Provide a valid form of government issued Identification matching the health screening information. All documents and registration information must be sent to the Ryerson Contact (bids@ryerson.ca). Proponents who fail to submit the documents or submit the required information by the above deadlines may not be permitted to attend the site tour. Site Visit(s) will be completed in accordance with Ryerson's COVID-19 Requirements. This will include practicing physical distancing, the use of PPE (masks), completion of a health-screening questionnaire and following Toronto Public Health guidelines. Proponent Personnel are required to complete a Health Screening Questionnaire on the day of the scheduled site tour. Site Visit shall be on Ryerson Campus, downtown Toronto. Location specifics will be provided to registered Potential Proponents at least one (1) Business Day before the Site Visit. The method of Contractor Selection has not been Determined at this time. Official bid documents must be obtained from www.merx.com and bid submissions must be done through the Merx platform.