This is a service / maintenance or supply contract in Reynoldsburg, Ohio. Contact the soliciting agency for additional information.

Purpose: DSFM has two buildings that utilize air quality sensors which monitor harmful vapors such as carbon monoxide and nitrogen dioxide (byproducts of running gasoline and diesel engines, respectively). When levels reach a certain point, fans are automatically programmed to turn on to immediately bring in fresh air while evacuating the contaminated air. These fans offer a high air turn-over rate and are usually only turned on when the sensors tell them to do so. The sensors in A-bldg (Brasch manufacture) were recently replaced/calibrated and are good until November 2023. The maintenance annex which was built as a part of COM 17 also has similar sensors (GSTA-series sensors, Dwyer manufacturer) installed in the garage portion and the annex. Similarly, they, too, require new sensors/filters to be installed to ensure the system is reliable and will trigger the fans to turn on when the air reaches an unsafe level. It is important to calibrate (or replace) both the sensor for carbon monoxide and nitrogen dioxide to ensure accuracy, dependability, and the overall safe operation of the device. This will be the first time DSFM maintenance will service this system and will need a few additional parts to be acquired on a one-time purchase. Requested items: 2x Dwyer A-506 (Nitrogen Dioxide Sensor) - sensor for byproduct of diesel engines 2x Dwyer A-505 (Carbon Monoxide Sensor) - sensor for byproduct of gasoline engines 4x Dwyer A-449 (Remote Display w/USB Plug) - provides a digital readout of current gas levels; this is something that will stay plugged in all all times to give real-time level readouts (similar to A-bldg system). When sensors reach the end of their use-life, the display will indicate when sensor needs replaced. Contractor Information. Provide contractor information requested on page one. Itemized Quote. Quote shall be itemized according to the compensation section of this document. Proposed cost must include all costs associated with performing the work, travel, shipping, overhead, etc Quote shall address all items in the scope of work and request for a short narrative. Emphasis should be placed on completeness, specificity, and clarity of how the Offeror will perform the responsibilities of the project. Include a short narrative describing the following: Please indicate your qualifications, including holding applicable licenses and/or certifications, to perform the scope of work. Please indicate your experience in performing the scope of work over the past five (5) years. Please indicate your plan to successfully complete the scope of work during the term defined in the solicitation. Identify any proposed Subcontractors and services provided. Nothing herein guarantees that the quote will be accepted by Commerce. Form of Payment. Please state in the quote if you accept credit card as form of payment and if there are any additional fees applied to those purchases. If so, please state the additional fees and/or surcharge in the quote. Current State Contract or Agreement. If the products and/or services are currently contracted under a Department of Administrative Services ("DAS") Contract, State Term Schedule ("STS"), Master Maintenance Agreement ("MMA") or Master Cloud Services Agreement ("MCSA"), provide the contract number and confirm your quote pricing matches what is listed in the pricing section of the DAS contract. If the pricing contained in your responsive documents fails to match the DAS contract pricing, your quote may be rejected. If the product and/or service requested is not quoted from an existing DAS Contract or Agreement, please provide supplier's Software License Agreement, Maintenance Agreement, and Terms and Conditions documentation when quoting. If not all products and/or services are referenced on a DAS Contract, please provide two separate quotes: one for products and/or services addressed in the DAS contract and one for the products and/or services not addressed by the DAS contract. If signature is required for products and/or services not addressed by the DAS contract, please provide the agreement and/or terms and conditions related to the purchase. This include software license agreements. Rejection of Quotes. Regardless of the cause, the Department may reject any quotes and/or responses that are received after the deadline provided above. Deadline Extension. The Department may also extend the deadline at the Department's discretion. Costs to Prepare Quotation. This request does not commit COM to pay any cost incurred in the preparation or submission of this quotation(s) or to contract for the products and/or services for which a quote is being requested. Evaluation of Bids. COM Project Manager will evaluate the quotes and recommend award. Responses to this solicitation are evaluated by COM based on proposed compensation, experience, and qualifications. COM may determine that an award is not in the best interest of COM and may reject, cancel, or re-issue the RFQ in whole or part. Negotiations. When it has been determined that it is in the Agency's best interest to conduct negotiations, COM may request a submission of a best and final quotation. Contract Award. An award of a Contract shall be based upon obtaining the best value and advantage to COM. The Director's award of a Contract will be identified by the Director's signature on the Contract. The Director's award is final and not appealable. Offeror will be required to fulfill the Contractual obligations at the amount proposed. COM expects the Offeror to commence work upon contract execution. If the Offeror is unable or unwilling to commence work, COM reserves the right to cancel the award and resume the evaluation process with the next most advantageous proposal. COM may elect to renew the Contract on the same terms and conditions in writing, executed by both parties evidencing their agreement to renew the Contract. Notice of price changes, if any, at the time of renewal, shall be provided to COM no later than 120 days prior to expiration of the current contract. If COM elects to renew, the renewal term may be executed for up to a two (2) year period. However, no renewal term shall extend beyond the expiration of the biennium in which the renewal commences. STANDARD REQUIREMENTS WHEN SERVICES ARE PROVIDED. Qualifications. COM requires contractors to be experienced and qualified to perform services including holding applicable licenses and/or certifications. Scheduling Services. Contractor is expected to schedule and coordinate the services time and date with the Division team. Services shall be performed Monday through Friday between the hours of 8:00a.m.- 4:00p.m., unless otherwise approved. Permits. Permits and costs associated with permits shall be the responsibility of the contractor. Service Documentation. Contractors shall provide COM detailed documentation of the Services performed once completed, or at the very latest within five (5) business days. Service Completion. Services shall be completed in accordance with current regulations, including but not limited to, Ohio code requirements and manufacturer recommendations. Services shall be accepted as complete by COM prior to invoicing. Additional Services. Services required outside of the request for quote will be addressed separately with advanced written approval and memorialized through a purchase order modification. Inquiry End Date 2/17/2022 10:00:00 PM