February 18, 2022, 12:00pm EST Deadline for written questions to Finance Director All questions concerning this RFP MUST BE SUBMITTED IN WRITING, (email is preferred but fax and mail may also be used) to the Finance Director no later than 12:00PM, February 18, 2022. Jodi Ligon, Finance Director White County Board of Commissioners 1235 Helen Highway Cleveland, GA 30528 jligon@whitecounty.net Fax: 706-865-1324 February 23, 2022, 5:00pm EST Answers to written questions and addenda posted to portal. No response to inquiries, other than written, will be binding upon the County. White County reserves the right to issue written addenda to any inquiries that alter the scope of the RFP. Addenda shall be posted to the county website, portal the Bids/RPFs page no later than 5:00 PM, February 23, 2022. A signed copy of any addenda shall accompany submitted proposals. Contractors are advised to check the website for addenda before submitting their proposals. The contract between the County and the vendor shall become effective up signing and shall remain in force for one year. The contract may be renewed according to the terms stated herein for two (2) additional one (1) year periods. The White County Board of Commissioners is requesting sealed proposals from qualified vendors and individuals for the services of concessionaire at the Parks and Recreation facilities. It is the intent that White County award this project to two (2) vendors (Vendor A and Vendor B). Vendor A will operate the Parks and Recreation Center Gym and Yonah Preserve Ballfields. Vendor B will operate the Tesnatee Sports Complex. There may be times spanning one or two weeks where sports may overlap as one sports season concludes and one sports season is beginning. Operation of concessions will primarily be during basketball, baseball/softball and soccer seasons. This does not include concessions for football game days. Locations The White County Parks and Recreation Department has three separate park locations with concession stands; Yonah Preserve Complex, Asbestos Road Park and Tesnatee Sports Complex. All are located within White County. Concessionaire is no longer required to hold a valid Georgia Food Service Permit but for the purposes of maintaining the facilities, vendor must adhere to the standards set forth in permit guidelines. White County reserves the right to reject any or all submissions, to waive any irregularity or informality in a submission, and to accept or reject any item or combination of items, when to do so would be to the advantage of the County. It is also within the right of the County to reject submissions that do not contain all elements and information requested in this document. The County reserves the right to cancel this RFP at any time. The County will not be liable for any cost/losses incurred by the Contractors throughout this process
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