This is a service / maintenance or supply contract in N Providence, Rhode Island. Contact the soliciting agency for additional information.

THIS SOURCES SOUGHT/REQUEST FOR INFORMATION IS ISSUED FOR INFORMATION AND PLANNING PURPOSES ONLY AND IS NOT CONSIDERED A SOLICITATION. The purpose of this sources sought/RFI is to gain knowledge of businesses that are capable of satisfying the following work requirements. The Department of Veterans Affairs, Veteran's Health Administration, Network Contracting Office One (NCO 1) is seeking to award a Base plus 4 Option Years contract. 1. Description of Services The Contractor shall provide all labor, materials, tools, equipment, supervision, transportation, and disposal necessary to perform the cleaning of hood vents and exhaust systems at the Providence VA Medical Center, as defined in this Performance Work Statement (PWS). 2. Performance of Services a. Specific Tasks The Contractor shall clean the three (3) vent hoods and exhaust systems located within the basement cafeteria and the six (6) vent hoods and exhaust systems located within the fourth floor kitchen in accordance with the National Fire Protection Association (NFPA) Standard 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operation, and Occupational Safety and Health Administration (OSHA) requirements. b. Tools and Equipment The Contractor shall have all tools necessary for satisfactory accomplishment of work at the start of each work period. All electrical equipment used by the Contractor shall meet all safety requirements of this contract and shall be Underwriters Laboratories (UL) approved. This equipment must operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment which require power exceeding the capacity of existing building circuits. c. Safety, and Protection of Buildings and Equipment The Contractor shall use the necessary prpotective devices (e.g., barriers, drop cloths, shields, barricades) required to prevent damage to buildings and equipment, injury to people, and to prevent contamination to any food or supplies. The Contractor shall return any furniture, fixtures or equipment moved during the cleaning process, back to their original state. d. Cleaning The Contractor shall thoroughly clean the hood vents and exhaust systems through their entirety from hood vent through to final point of exhaust. These areas include, but are not limited to, hoods, filters, ceiling grills or registers, ducts, fans and housings, turning vanes, screens, louvers, and contaminated areas of roofs or walls and exhaust wells resulting from exhaust discharge. The Contractor shall remove all deposits of grease, dirt and any other foreign substance from the entire vent hood and exhaust system. The Contractor shall clean all vent hoods and exhaust systems down to bare metal or surface, and shall be responsible for inspecting and maintaining all fire suppression equipment associated with said systems. Upon completion of work, the Contractor shall be responsible for placing a service tag in accordance with NFPA standards. If it is necessary to remove the fans to facilitate the cleaning of the fans or ductwork, the Contractor shall be responsible for this work and shall insure that removal and reinstallation is accomplished by a licensed individual in accordance with state and local laws. It shall be the responsibility of the Contractor to report to COR any defective components or conditions (e.g., worn bearings, broken belts, burned out motors, insufficient air flow, etc.) discovered during the performance of this contract. The Contractor shall clean all areas affected of grease, debris and residue generated during the cleaning process. The Contractor shall be responsible for cleaning any and all debris or residue created by accidental discharge of a system, and the Contractor shall be responsible for system recharge. The Contractor shall not leave the site until all clean-up activities are completed. e. Frequency of Cleaning All systems shall be cleaned and serviced on a quarterly basis. f. Scheduling Work The Contractor shall notify the Contracting Officer Representative (COR) at least 48 hours prior to cleanings, unless electrical outages are necessary, in which case ten (10) work days prior notice shall be provided by the Contractor. If scheduled cleanings are missed for any reason, the contractor shall, within 48 hours, notify the COR of the new scheduled cleaning date and time. The three (3) hoods within the basement cafeteria shall be serviced after 3:00pm, and the six (6) hoods within the fourth floor kitchen shall be serviced after 7:00pm. g. Refuse Disposal The Contractor shall gather and remove at the end of each work period, all grease, lint, dirt, dust, rags and refuse and/or debris generated in the performance of this contract. The Contractor shall remove all refuse from Government property for disposal in accordance with federal, state and local laws. h. Maintenance and Additional Work Required Additional work related to the needs articulated by but not explicitly stated in the Statement of Work may be ordered off this contract at the discretion of the Contracting Officer. i. Compliance with Laws and Regulations The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements governing the work required under this contract. In the event applicable laws, regulations, or requirements change during the term of this contract, the Contractor shall be required to comply with such changes. The method of contractor selection has not been determined at this time.