PURPOSE: It is the express purpose of this Request for Proposals (RFP) to acquire the services of a fully qualified and licensed surveying firm(s) to perform various general surveying services for the County of York, Virginia, (hereinafter "County") on an as-needed and requested basis.
The County may award contracts to up to three (3) qualified firms for providing general surveying services on an on-call basis. The contract term shall be for a period of one (1) year from date of award.
At the County's sole option, the Contract may be extended for up to four (4) additional one (1) year periods, under the same terms and conditions. The fee schedule may be negotiated at the end of the initial contract term and at the end of each renewal upon mutual agreement of both parties to the Contract. The County reserves the right to enter into one or more contracts as a result of this RFP when deemed to be in the County's best interest. The Offeror understands that the award of a contract does not expressly imply, nor guarantee, any amount of work will be granted from the resulting contract(s) of this solicitation. SCOPE OF SERVICES: All general surveying services shall be performed in accordance with applicable local, State, and Federal codes, rules, standards, and regulations. The requirement for surveying services is expected to include, but is not limited to:
1. Boundary Surveys;
2. Route Surveys;
3. Topographic and Physical Surveys (to include GPS location services);
4. Control Surveys;
5. Construction Stakeout Surveys;
6. Courthouse Research;
7. Easement Plat Preparation;
8. Associated surveying support services including, but not limited to preparation of base maps, prints, drafting, and computations. PROPOSAL SUBMISSION
a. Submit one (1) original signed paper version (conspicuously marked as "ORIGINAL"), three (3) paper copies, and one (1) electronic version on a USB "Thumb Drive". The electronic version shall be an exact duplicate of the paper version. In case of a conflict between the original paper version and the electronic version, the original paper version shall prevail. Proposals (including all documents, schedules, reports, plans, and other
attachments) will not be returned. If proprietary and/or confidential information is included in the proposal, a second, "redacted" electronic version of the proposal shall be included on the USB "Thumb Drive", and be named "Redacted Version".
All electronic files uploaded must be in a common format accessible by software programs the
County uses. Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel (.xls or .xlsx), Microsoft Power Point (.ppt or .pptx), or Adobe Portable Document Format (.pdf.). Offerors will not secure, password protect or lock uploaded files; the County must be able to open and view the contents of the file. Offerors will not disable or restrict the ability of the County to print the contents of an uploaded file. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches. The County may disqualify any Submittal Response that does not meet the criteria stated in this paragraph The following information should be written on the outside of the submittal envelope or
package:
RFP Number
Title of RFP Solicitation
Submittal Deadline Date and Time
Offeror's Name
If the building is closed to visitors, call 757-352-8093 and Central Purchasing staff will meet you at the building's front door (Fire Exit) to receive your proposal. Questions: Questions or comments related to this solicitation shall be directed to the Contract Officer not later than 1:30 p.m. on March 3, 2022. All questions shall be submitted in writing (email is preferred). Telephone inquiries will not be accepted.
Contract Officer: Evan Young, Buyer
evan.young@yorkcounty.gov
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