For Proposal Hazardous Materials Testing & Monitoring Services From qualified Bidders to provide professional services which include, but are not limited to, hazardous materials testing and monitoring services, development of plans, project monitoring, sampling, laboratory services, clearance and reporting. Bidders must be duly licensed and certified at the time of submission of their proposal, including throughout the award of any contract arising from this solicitation and any renewals or extensions thereof. Bidders shall submit together with their proposal a copy of their New York State issued licenses and certifications for the firm and licenses and training certificates for each of its' personnel that may be assigned to perform duties for the City. The successful Bidder shall not permit any of its personnel with an expired license or a training certification to perform work for the City of Saratoga Springs. Bidders shall possess sufficient resources to ensure that the demands for the City of Saratoga Springs will be met on a timely basis and at the very highest level of skill and expertise on both a routine and emergency basis. Bidders must be available to conduct services within twenty-four (24) hours of receiving notice. Bidders shall comply with any and all applicable federal, state and local laws, rules and regulations including, but not limited to, those promulgated by the NYS Department of Labor (NYSDOL) and Environmental Protection Agency (EPA) in the performance of their duties Questions regarding the bid should be directed to Stefanie Richards in writing at stefanie.richards@saratogasprings.org. All bids must be made on the official bid form or an exact copy by reproduction thereof and enclosed is a sealed envelope. No Bidder may withdraw his/her bid within sixty (60) calendar days after the actual date of the opening thereof. A Bidder may withdraw their bid response in writing immediately following this sixty (60) day per New York State Finance Law 163(9)(e). The City reserves the right to reject any and all bids, to waive any and all informalities and the right to disregard all nonconforming, non-responsive or conditional bid documents per New York State Finance Law 163(9)(d). The City, however, reserves the right to:
a. reject any and all bids and to waive any informality in bids received whenever bid packages are submitted incomplete without the required attachments and/or such rejections or waivers are in the City's best interest;
b. consider as not responsible any Bidder who does not habitually perform with their own forces at least fifty percent (50%) of the dollar value of the work involved in the contract;
c. award the bid, in part, on the Bidder's ability to provide timely technical assistance, part(s) replacement and service for repairs;
d. give preference to Minority Women Business Enterprise (MWBE) businesses; and/or
e. extend the contract for one (1) year under the same terms and conditions as long as the extension is agreeable to both the City and the Contractor for up to three (3) years with contract renewals to occur annually by Council
approval.
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