The City of Newport Beach ("City") is seeking proposals from qualified proposers interested in providing the City with preventative maintenance service and as-needed electric motor repair services. The objective of this Request for Proposal ("RFP") solicitation is to identify the highest-qualified proposer to provide these services over the course of a proposed five (5) year contract term.
The City of Newport Beach was incorporated September 1, 1906 and the current City Charter wasadopted in 1954. The City operates under a Council-Manager form of government. The City is located in the County of Orange and serves a population of approximately 86,000 people. The City covers an area land of approximately 26 square miles, with an additional 25.5 square miles of ocean, bay, and harbor waters. The City owns approximately sixty (60) electric motors which perform a vital role in the daily operations of the water and wastewater systems. The City's Utilities Department manages the water and wastewater programs for the City. Questions are due on March 8, 2022 at 12:00PM. Prior to the RFP submission deadline questions may arise regarding the specifications and procedural or administrative matters. All questions pertaining to this RFP shall be submitted using the City of Newport Beach PlanetBids portal, using the "Q&A" tab within this solicitation. Proposers shall contact PlanetBids for all technical matters related to use and function of PlanetBids; Proposers shall not contact any other City staff with questions. The RFP Administrator will provide formal answers to all questions. Changes to the RFP itself shall only be made by the City via formal written addenda. Addenda will be published and distributed through the Portal. All addenda shall become a part of the RFP document requiring acknowledgment by the proposer. It is the sole responsibility of the Proposer to ensure that they have received the entire Request for Proposal, including any and all questions, answers and addenda by visiting the City of Newport Beach PlanetBids portal. NOTE: Pushing the submit button on the electronic bid system may not be instantaneous; it may take time for the Proposer's documents to upload and transmit before the proposal is accepted. It is the Proposer's sole responsibility to ensure their documents are uploaded, transmitted, and arrive in time electronically. The City of Newport Beach will not be responsibility for proposals that do not arrive in a timely manner, no matter what the reason. The City reserves the right to determine whether or not a proposal meets the specifications and requirements of this RFP and reject any proposal that, in the City's opinion, fails to meet the detail or intent of the requirements. The City reserves the right to reject any and all proposals.
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