PURPOSE:
The City of Chesapeake Public Works Department is seeking proposals from consulting engineering firms who wish to be considered to provide professional engineering and inspection services on an annual basis for the design of various civil engineering projects (roadway, drainage, utility, facility, structural and emergency management services) on an as needed basis. It is anticipated that multiple contracts will be
awarded under the procurement process to cover the requested services. Negotiations shall be conducted with the offerors ranked first and second (and possibly additional offerors based on
potential multiple awards as determined in the best interest of the City). If a contract satisfactory and advantageous to the City can be negotiated at a price considered fair and reasonable, and which defines precisely the scope of services to be provided, conditions of the professional agreement, work plan and schedule, personnel and method of payment, the award of the contract shall be made to those offerors. Otherwise, negotiations with the offeror ranked first and/or second shall be formally terminated as set forth in this RFP, and negotiation conducted with the next most highly ranked offeror, and so on until such a contract (or multiple contracts, if in the City's best interest) can be
negotiated at a fair and reasonable price. The successful firms will be required to execute a standard City Architect-Engineer contract (See Attachment I). In the event that this contract is awarded to multiple Consultants, task orders will be distributed based on factors other than solely price, such as availability, expertise, and experience. BACKGROUND:
The selected firms will perform engineering and inspection services throughout the year on an "As Needed" basis. THE CITY OF CHESAPEAKE RESERVES THE RIGHT AT ALL TIMES TO PERFORM WORK IN-HOUSE OR TO AWARD PROJECTS ON A SEPERATE PROCUREMENT ACTION. The
proposed one-year limited services term contract with optional four (4) one-year renewable terms will not exceed a maximum value of $6,000,000 per contract term and each project will not exceed a maximum value of $2,500,000. This work is to be accomplished utilizing computerized design and drafting systems compatible with the City of Chesapeake Public Works Department's automated design and drafting systems. The design work will be in 3 dimensions and incorporate Building Information Modeling techniques. Projects will be developed utilizing City of Chesapeake Public Works Department's policies and procedures and incorporate FHWA's guidelines, VDOT specifications, Hampton Roads Regional
Construction Standards, and City of Chesapeake's Public Facilities Manual as needed.
This Request for Proposal does not commit the City of Chesapeake Public Works Department to award a contract, to pay any costs incurred in the preparation of a proposal for this request, or to procure or contract for services. The City of Chesapeake Public Works Department reserves the right to award contracts to more than one qualified firm, to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified firm or to modify or cancel in part or in its entirety the Request for Proposal, if it is in the best interest of the City of Chesapeake Public Works Department to do so. Each multiple award contract will be negotiated and awarded sequentially following the same procedures in accordance with Virginia Code 2.2-4302.2(A)(4) and 2.2-4303.1, Paragraph 3, Procurement of
Professional Services; City of Chesapeake Code Section 54-67; and City of Chesapeake Administrative Regulation 4.01. SCOPE OF SERVICES:
The Scope of Services is detailed in an attachment entitled "Attachment O - Detailed Scope of Services". At any time, the City of Chesapeake Public Works Department may consider projects assigned under this contract to be delivered through a design-build option. If the City of Chesapeake Public Works Department
decides to deliver a project through design-build option, the Consultants awarded a contract pursuant tothis RFP and any of its team members may not be allowed to participate in ANY subsequent design-build contracts related to that project as determined in the sole discretion of the City. The City of Chesapeake Public Works Department will notify the Consultant(s) awarded a contract pursuant to this RFP if there is a change regarding the City's intended project delivery method in advance of the issuance of an RFP for design-build services. The conflict of interest disqualification determination will be made on a case by case
basis at such time. Submission of Questions Offerors March 11, 2022 . CONFLICTS AND QUESTIONS:
Should there be conflicts between the RFP and a proposal, the RFP takes precedence unless otherwise agreed to in writing.
Questions regarding this Request for Proposals should be directed in writing to Wanda Reese-Bey, Procurement Manager, at wreesebey@cityofchesapeake.net. All questions and requests for
clarification must be received by the Purchasing Division before 5:00 p.m., Friday, March 11, 2022.
Conflict of Interest: The Of feror represents to the City that its entering into this agreement with the City does not entail any violation of the Virginia Conflict of Interest Act.
.webp)
