Seeking vendor to provide LED lighting and supplies for the Pratt Library as described herein. USE Q&A tab to submit all questions. This is a one-time procurement. Solicitations valued at or below $50,000 will not require bid security. Failure to accept an award may restrict an Offeror from participating in future opportunities, for a period of time, as determined by the City Purchasing Agent. Awards valued at or below $50,000 will not require a performance guarantee. Failure to perform to the City's satisfaction will be factored in to the City's determination of the Offeror's responsibility, in future solicitation evaluations. No Contractor shall require a Performance Bond from any subcontractor unless prior approval authorizing the Contractor to require such a bond has been granted in writing by the City Purchasing Agent, and in connection with contracts subject to MBE and WBE requirements, concurred in by the Chief of the Minority and Business Opportunity Office (MWBOO). The supplies, materials, work and services shall be of the best quality of the kinds herein specified. Should any supplies, materials, work and services other than those specified be substituted, the City Purchasing Agent and/or his/her authorized representative shall have full power to reject them, and the substituted supplies, materials, work and services shall be removed from the premises by the Contractor within twenty-four (24) hours after notification. Should the Contractor continue utilizing defective and inferior workmanship or utilizing rejected materials which may cause rejection and remove of same, the City Purchasing Agent shall have full power and authority to employ a superintendent or inspector at the Contractor's sole expense to ensure compliance. Said superintendent or inspector shall be paid from time to time out of any money due or becoming due to the Contractor. The City Purchasing Agent shall have the power to continue the employment of said superintendent or inspector until final completion and acceptance of all work under this Contract or to take any other legal remedies under this Contract. At any time during business hours, and as often as the City may deem necessary, there shall be made available to the City for examination, the Contractor's records with respect to the Contractor's services under the Offer and any ensuing contract, and the Contractor's compliance with any City programs, regulations or laws. The Contractor shall permit the City to audit, examine, and make copies, excerpts or transcripts from such records, and make audits of data relating to matters covered by the Offer and this Contract. The Contractor shall maintain and retain all records and other documents related to this Contract for a period of three (3) years from the date of the final payment, except in cases where unresolved audit questions require a longer period of time for resolution, as determined by the City. A Contractor who fails to comply with the requirements of Article 5, Subtitle 28 of the Baltimore City Code, when applicable, is subject to the following penalties; suspension of this Contract; withholding of funds; rescission of this Contract based on material breach; disqualification of the Contractor from eligibility for providing goods or services to the City for a period not to exceed two (2) years; and payment of liquidated damages. RESERVATIONS. The City Purchasing Agent reserves the right to: A. Increase or decrease award(s) as necessary to meet the City's requirements;
B. Reject any or all Offers and/or waive technical defects if, in its judgment, the interest of the City shall so require;
C. Award to more than one Offeror, in order to meet the City's needs;
D. Retain all Offer documents whether rejected or not; and/or
E. Enter into additional contracts near the date of Contract expiration or earlier termination to ensure continuity of service to the City.
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