All inquiries for information regarding procurement procedures, bid submission requirements, or other fiscal/administrative concerns shall be directed to:
Purchasing Agent Phone: 540-347-1101
21 Main Street
Warrenton, VA 20186 email: procurement@warrentonva.gov For technical information relating to this IFB, please contact:
Johnny Switzer Phone: 540-680-9538
Fleet & Facilities Manager Fax: 540-349-2414
21 Main Street email: Jswitzer@warrentonva.gov
Warrenton, VA 20186
In compliance with this Invitation for Bid and all the conditions imposed herein, the undersigned offers and agrees to furnish the goods and/or services in accordance with the signed bid or as mutually agreed upon by subsequent negotiations. The due date for submitting questions related to this IFB will be Friday, March 11, 2022 at 2:30 pm. Any questions submitted on or before Friday, March 11, 2022 at 2:30 pm will be answered and uploaded to the Town's website. It is the responsibility of the Bidder to check the Town's website prior to the due date for any issue Addenda and to submit with their proposal any and all Addenda acknowledgments signed by an individual authorized to sign on behalf of their organization. This scope of work pertains to the requirements of maintaining grass and landscaped areas at various locations in the Town. As part of the response to this IFB,
bidders, if awarded, will be required to submit a weekly report showing what tasks were completed. The overall responsibility of the Contractor is to coordinate, plan, manage,
and perform activities described in this IFB to maintain an acceptable appearance in those areas included herein.
The Contractor shall furnish all labor and materials necessary to perform the mowing and landscaping maintenance tasks in this IFB. Contractor shall complete all the tasks listed herein and will comply with all the requirements and specifications.
It shall be the Contractor's responsibility to verify the areas, sizes, and quantities of the surfaces and items to be maintained in this IFB. Failure of the Contractor to verify
the listed amounts shall not relieve the Contractor of the responsibility to provide all services required to the standards included herein, for the prices submitted in the
Contractor's proposal. The Contractor shall furnish all labor, equipment, and materials necessary to complete the maintenance of turf and plantings, as specified herein. It is the intent of the Town that these sites be maintained in a resource-efficient, sustainable, and cost-effective manner.
Maintenance shall consist of spring removal of old mulch, pruning, mowing, pest management, weed/insect/disease control, little control and any other procedures consistent with good horticultural practice necessary to ensure normal, vigorous, and healthy growth of turf and landscape plantings.
All turf shall be mowed with professional quality turfmowing equipment.
Contractor is encouraged to use non-polluting devices like rakes and brooms when feasible. The Town prefers that blowers and other power equipment are low-decibel, low-fossil fuel consumption, and low-emission models.
Contractor is encouraged to develop cultural practices which incorporate on-site recycling of organic materials, such as leaves and grass clippings, and the use of recycled materials in its maintenance operations.
Contractor shall visually inspect all landscape areas monthly from April through September to identify potential pest problems. Pest problems include insect, disease, and weed infestations. The presence of a pest does not necessarily mean there is a problem. Contractor shall keep written records of pests identified and areas where problems may be developing.
Control of Weeds: Contractor shall use cultural methods (mulch, proper pruning, etc.) to encourage plant health and growth and discourage
weeds. Keep planter beds and tree wells free of weeds and debris on a rotational basis, weekly throughout the year by hand-pulling or other mechanical means. Entire
site shall be weeded by hand or mechanical weeding methods that remove the roots every week. Ground covers are to be trimmed so they meet but do not grow over walkways or outside any of the planters.
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