Site work and new construction of a fire / police facility in Derby, Kansas. Conceptual plans call for the construction of a fire / police facility; and for site work for a fire / police facility.

The City of Derby, Kansas ("City") is soliciting statements of qualifications for architecture and engineering services for the creation of a dedicated live-burn building for fire training purposes. Additional uses of the site include a public works laydown location and a future police training facility. Questions about this RFSQ must be submitted in writing to Dan Bronson at danbronson@derbyweb.com by April 4, 2022. Questions of a substantive nature will be answered in written form as an addendum and posted on the City portal Derby, KS CivicEngage (derbyks.com) by 5:00 p.m., April 11, 2022. Respondents are responsible for checking the website, signing up for project alerts and acknowledging any addendums in their response and for notification of award. Information provided in your response will be considered proprietary and will not be divulged to third parties during the review process unless otherwise required by law. Because the services sought will require the expenditure of public funds, part or all of the successful proposal, as well as the resulting contract, will likely be public records within the meaning of the Kansas Open Records Act. Prior to acceptance of a proposal, the information contained in each proposal will be used for evaluating the ability of your team to complete this project and will not be shared with persons not involved with the selection process unless otherwise required by law. This document is a request for statement of qualifications, not an invitation to bid. The City seeks to identify the Respondent best able to satisfactorily complete the project. Qualifications will be evaluated based upon criteria formulated around the most important features of the service. Quality, references, experience, availability, capabilities, fee range and project approach will be considered in awarding a contract. The City will thoroughly review all timely submittals received. It is anticipated a contract will be executed with the Respondent having qualifications that best meet the needs of the City; however, the City reserves the right to reject all proposals or responses or to cancel the RFSQ process or project. Respondents will be evaluated on experience, quality, work load, schedule and fee range. The City seeks an architecture and engineering firm that will provide architecture services necessary to complete the design and development of the fire training facility project described below and in the "Scope of Service." If the City desires to proceed after evaluating the qualifications, staff will recommend award of a contract to the Derby City Council. The initial objective of this project is to create a live-burn training facility for Derby Fire & Rescue to utilize for all types of training scenarios (concept facility attached). The facility will be constructed of six shipping containers (40'x8'x8') erected together and welded in place to provide a multi-floor training area (sample footprint attached). Four of the shipping containers will be placed on the ground with two containers on top to configure a second floor. There will be exterior and interior stairs for the second floor. The seventh container (40'x8'x10') will be utilized for storage. Additional objectives for uses of the land will also include a public works material laydown site and a future storage facility. The final segment of this property will be utilized at a later date for a possible police training facility. Comprehensive planning to effectively integrate all proposed uses for this location into a master site plan will be a key outcome of this project. The respondent selected for this project will be required to work with Derby Fire & Rescue, Public Works, Police, and Planning Staff to create a site plan for the use of the grounds located at 801 N. Buckner, Derby, KS. The purpose of this request is to seek architecture services that meet all criteria for preparation and creation of a site plan. The City will provide the following: GIS data/maps and any available as-built drawings of existing City utilities (water, sanitary sewer, and stormwater sewer) in the study area. Meet with the firm as necessary to complete the study. Provide prompt reviews and feedback. The Scope of Service shall include, but may not be limited to: Attend initial meeting with City staff to discuss and determine design parameters and objectives. Attend other meetings as required to successfully complete the project. Review aerial photography, plats and topographic maps, ownerships, floodplains, utilities, proposed development areas, etc. to determine alternatives. A final report and site plan. The Respondent selected ("Consultant") will be required to agree that: All data, records and information, which the architecture and engineering firm, its agents and employees create, and is the subject of this solicitation, remains at all times exclusively the property of the City; All such data, records and information constitute at all times proprietary information of the City; Consultant will not disclose, provide, or make available any such proprietary information in any form to any person or entity; Consultant will not use any names or addresses contained in such data, records and information for the purpose of selling or offering for sale any property or service to any person or entity who resides at any address in such data; Consultant will not sell, give or otherwise make available to any person or entity any names or addresses contained in or derived from such data, records and information for the purpose of allowing such person to sell or offer for sale any property or service to any person or entity named in such data; Consultant will take all reasonable steps and the same protective precautions to protect the City's proprietary information from disclosure to third parties as with successful proposer's own proprietary and confidential information; and All data, regardless of form, generated as a result of this RFSQ is the property of the City of Derby. This section is included to help Respondents develop a thorough and responsive Statement of Qualifications. Respondents should follow this general format and must include all required elements: General information about the Respondent including but not limited to location of corporate headquarters, regional offices, number of employees and number of years in business; A list of Respondent's current clients, specifically identifying those that are local governments similar in size to the City and including the name and address of each reference and the name and telephone number of a contact person; The name of the person who will be responsible for managing the project, and other significant staff anticipated to contribute including a comprehensive statement of each such person's experience and qualifications; A statement describing Respondent's present and projected workload, staffing, and ability to provide timely, quality services at competitive rates; Specifics of the approach the Respondent will take to achieve the goals of the project; A statement describing any current, pending, or potential disciplinary action, or complaint(s), or other like proceedings including any claims in arbitration, mediation, or litigation against the Respondent or any partner, principal or associate of your firm or team; All actual or potential conflicts of interest with the City, its officers, agents and employees; Respondents must agree to maintain strict confidentiality with respect to all aspects of this project; and Respondents must agree to direct all media, citizen, and public official requests for information to the City's project manager. Last Date to Request Clarifications, Information and Questions........................... April 4, 2022 Last Addendum Issued (If needed)..................................................... 5:00 p.m., April 11, 2022 Interviews may be conducted...........................................................April 25-29, 2022 City Council Award (anticipated)...........................................................May 10, 2022 A Consultant will be selected based on all data submitted and any follow up to clarify or verify representations included in Respondents' submittal packages. The City will judge qualifications based on the following criteria: Ability and capacity to meet all RFSQ conditions and miscellaneous instructions as outlined herein; Conformity with all Requirements set out in the RFSQ Qualifications; Whether services proposed are the most advantageous and cost-effective to the City; Demonstration of a clear understanding of the project and any project challenges; References for similar services performed in the last 5 years, including for each reference its location, contact person, telephone number, length of contract; Experience and qualifications of the Respondent's firm and individual professionals assigned to the project; The Respondent's approach to completing the project; The respondents timeline for completion of the requested services: An estimated fee range to complete the Scope of Services; and Other pertinent information the Respondent believes will assist the City in evaluating its proposal. The City of Derby, Kansas reserves the right to select the Respondent which best meets its required needs, budget constraints, quality levels, and administrative expectations, to select one or more Respondents to accomplish this task in a timely manner, or to reject all proposals. A statement of the respondent's background, experience, and understanding of the services required. A description of any characteristics or capabilities, which may make the Respondent uniquely qualified to perform the services specified in the RFSQ. At least three (3) references (name of business, address, contact person, phone number, date of services, and scope of services) unless your firm has provided similar services to the City. Any additional information believed necessary to assist the City in evaluating your qualifications This "response form". A timeline of 75 days from award to the completion of the required services including deliverables is desired. The Respondent's approach to completing the project. An estimated fee range to complete the Scope of Service. The Method of Contractor Selection has not been determined at this time.