This is a service / maintenance or supply contract in Prospect, Connecticut. Contact the soliciting agency for additional information.

To ensure all driveways and parking lots of listed buildings for the Regional School District #16 are made accessible either during or following seasonal inclement weather, the vendor/firm will have snow/ice removed and treated to prevent slippery or re-freeze conditions by 6:00am for all locations. The Regional School District #16 has normal business operations seven (7) days a week during the winter months for schools buildings used for sports and activities. Snow/Ice removal times must meet the needs of the Regional School District #16 and the sports/activities schedule and may be adjusted by the Director of Facilities or designee. The Regional School District #16 Director of Facilities will notify vendors/firms of any delayed openings, early dismissals, and closings. This bid/proposal covers the requirements of the Regional School District #16 and all its locations within Prospect/Beacon Falls for and snow/ice removal services. Bidders will include all labor, materials, equipment, supplies, and services to fulfill the requirements of these bid specifications. Questions/Requests for Information: All Questions shall be submitted in writing only and e-mailed to mparrino@region16.org at least seven (7) days prior to the bid opening date. Bidders shall not attempt or engage in any ex parte or verbal communications with BOE personnel prior to the bid opening deadline. All Applicable Codes to Be Met: All construction shall meet all applicable Building and Fire Codes, as well as ADA requirements Each bid shall be accompanied by a certified check or bid bond for five percent (5%) of the total bid. The bid security deposit will be returned by the Regional School District #16 upon signing of the contractual agreement with the successful bidder. Checks or bonds must be made to the order of the Regional School District #16. Security may be held by Region 16 for a period not to exceed 90 days from the date of the bid opening for the purpose of reviewing the bids. Bids shall not be combined, unless otherwise permitted in the Invitation to Bid or instructions to bidders. A separate bid surety shall be presented for each bid, unless otherwise approved by the Regional School District #16. The contract period shall be three (3) years from the date of award ( July 1, 2022), with the option to extend the contract for one additional year. Any contract extension will be based on the recommendations of the Administration and shall be contingent upon the approval of the BOE. The vendor/firm will comply with all applicable laws and regulations for the Federal, State, and Local governments as part of the agreement with the Regional School District #16 for all services provided. All work and services provided by the vendor/firm will be performed in a professional workmanlike manner, using quality equipment and material for any and all services provided as part of the agreement with Regional School District #16. Payments will be made after services are performed and completed. Vendors/Firms shall send itemized invoices, no later than one month after services are rendered. The invoices should be sent to the attention of the Director of Facilities, Regional School District #16 30 Coer Rd. Prospect, CT. 06712. For snow/ice removal invoices, vendors/firms must include with the billing, a snow report confirming date, time, site, and specific services provided. All other invoices including landscaping should list the site name, address and services that were provided with dates of service. The vendors/firms shall be responsible for the repair or replacement of damage caused by the use, misuse, or negligence of the vendor/firm or their employees during the actions of services provided. The vendor/firm will be required to carry the required level of insurance needed to provide services to the Regional School District #16 for the entire duration of the contracted agreement. The vendor/firm is responsible for reporting any damage to the Director of Facilities within 24 hours of the occurrence. The successful bidder, upon his/her/its failure or refusal to sign the contract, within five (5) business days of receipt of the contract from R16, shall forfeit to R16 as liquidated damages for such failure or refusal an amount equal to the security deposited with his/her bid. R16 may make such investigations and conduct such scope reviews as deemed necessary by Finance, in order for the BOE to determine the ability of the bidder to perform the work and the bidder shall promptly, upon R16's request, furnish to R16 all such data for this purpose. R16 expressly reserves the right to reject a bid if, in the BOE's sole discretion, R16 determines, that a bid is non-responsive, a bidder is not responsible, a bidder is not qualified to perform the work or the BOE otherwise determines that the award of a contract to the bidder is not in the best interest of R16. Conditional bids will not be accepted. Pre-Bid Meeting(s): Failure to attend a mandatory pre-bid meeting may be deemed, by R16, grounds for rejection of your bid. Deliveries: All deliveries are inside deliveries. Provision of Bid Packets, Submission of Bids: Bid packets will be mailed upon request. Bid packets will not be faxed. Bid proposals must be mailed back or delivered to: Regional School District #16 Finance Department 30 Coer Road Prospect, Ct. 06712 The Regional School District #16 reserves the right to accept or reject any or all bids or proposals; to waive any technicality in a bid or proposal or part thereof submitted, and to accept the bid deemed to be in the best interest of the Regional School District #16. Further, Regional School District #16 reserves the right to split bids and quotations among two or more bidders.Regional School District #16 reserves the right to reject any bid submitted by a joint venture if Regional School District #16 determines that any entity to the joint venture fails to satisfy Regional School District #16's requirements (i.e., bonding, insurance, qualifications, responsibility).