The City of Rock Hill, South Carolina is seeking competitive proposals from qualified companies to provide the City with right-of-way clearing for five electric distribution circuits out of two substations, and an hourly rate for one tree crew ("Ticket Crew") to provide miscellaneous rightof-way clearing and maintenance work on an individual work order basis. Another "Ticket Crew" may be requested on a temporary basis during times of higher demand. The term of this agreement is for 12 months, beginning on July 1, 2022 with two 12 month options, if options are exercised. The City of Rock Hill Electric Utilities Department is responsible for this project. Should the proposing company have questions, find discrepancies in the plans and/or specifications, or be in doubt as to the meaning or intent of any part thereof, the company shall request clarification from the City in writing, not later than five (5) working days prior to the bid opening. These requests should be emailed to tom.stanford@cityofrockhill.com.
All questions will be answered, and any changes will be communicated through a written addendum and posted to the City's website. It is the responsibility of the company to check the website for any of this information prior to submitting a proposal. Failure to request such clarification is a waiver of any claim by the company for additional expenses because its interpretation was different from the City's. Bid Security and Bonds: Each Bid must be accompanied by a "Bid Guaranty" of not less than five percent (5%) of the amount of the Bid, up to a maximum amount of $25,000, to guarantee that the successful bidder will, within ten (10) days from the date
of the notice of award of the Final Contract, enter into a contract with the City, and execute to the City bonds as required. The Bid Guaranty shall be in the form of either a certified check or a "Bid Bond." The surety company on a Bid Bond shall be authorized to do business in South Carolina. An attorney-in-fact who signs a Bid Bond must file with each a certified and effectively dated copy of their power of attorney. Bid Bonds and surety thereon shall be subject to approval by the attorney for the City. For any reason whatever, if a bidder (i) withdraws its Bid after the bids have been opened or, (ii) after acceptance of its Bid, refuses to execute the Final Contract and bonds, then in such case the City may retain the amount of the certified check or proceeds on the Bid Bond. A performance bond in the amount of 100% of the contract value will be required from the awarded Contractor. The City, at its sole discretion, reserves the right to waive the performance bond requirement after the contract award and, if waived, the contract price shall be reduced by the amount of the costs related to provide such performance bond included in the Bid amount, provided that the Contractor is willing to waive the charged bond fees from the contract price
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