The Owner reserves the right to add additional scope and services if further improvements are identified and funds are available. The Owner anticipates that it will use a general contractor for the construction of the Project and statutory competitive bidding as required by law. Qualifications received may be retained in a file maintained by the Owner for design professional qualifications, unless the firm specifically requests not to be included in this file. The file may be used for projects or design needs for which design fees are estimated to be less than $50,000. Each firm is requested to provide annual updates to the qualifications to keep them current. The Owner reserves the right to waive any defect or technicality in any SOQ received or to eliminate any firm that submits an incomplete or inadequate SOQ or that is not responsive to the requirements of this RFQ. All questions and concerning this RFQ shall be directed in writing via email to Erin Hill, Fiscal Officer, at ehill@westervillelibrary.org with the subject line "WPL Roof Renovation RFQ: Question/Clarification" by 5:00 p.m., 10 calendar days prior to the submittal deadline. Questions will be reviewed, and the Owner will determine whether any addenda should be issued as a result of any pertinent or substantive inquiries. Addenda will be issued to all firms that have requested the RFQ for the Project. Firms shall not rely on any oral instructions or answers. The Project is anticipated to include the design and construction administration for the renovation of approximately 22,760 square feet of existing roof to replace existing ballasted membrane roof with a fully adhered 60 mil EDPM roof membrane (or other nonballasted option as recommended by the Design Professional/approved by Owner) that meets a FM 1-60 rating, address standing water, drainage problems, insulation, and other issues to be identified by the Design Professional, including, but not limited to updates to comply with all code requirements. The Project may include further improvements to other sections of the roof, if authorized by the Owner in writing, in its sole discretion. However, the Owner reserves the right to enter into a separate agreement with a different design professional for such improvements. The selected firm will be given access to any blueprints or plans the Owner may have in its records.
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