This is a service / maintenance or supply contract in Hayward, California. Contact the soliciting agency for additional information.

The City of Hayward is soliciting Proposals from qualified contractors that may lead to the award of a contract for on-call construction material testing and inspection services for the City. The City will open accounts with multiple firms to allow flexibility and control in turn-around and delivery time especially when volume is high. The City intends to establish a pool of vendors. Upon award of the contract, the Project Manager will request construction material testing and inspection estimates on an as-needed basis from the vendors. Work will be assigned to the vendor based on availability, cost and completion date. Award of this bid does not imply exclusive agreement with the City of Hayward. The City may seek up to three (3) or more contractors to provide the construction material testing and inspection services: On-Call Quoted Basis. No minimum amount of overall work is guaranteed to any firm awarded a contract. This is not an exclusive agreement and the City shall have the right to use other construction material testing and inspection firms based on specific project needs. SOLICITATION OBJECTIVES: The City expects to achieve the following outcomes through an established list or new blanket contracts. Skilled contractors that has a strong record and experience, so the City is assured to get dependable, responsive, proven and expert services; Lowest responsible and responsive pricing; Best value, with consideration to experience, skills, and other selection criteria as well as price; A pool of selected contractors that can provide immediate response to Citys needs from the Department of Public Works - Engineering and Transportation Division. MINIMUM QUALIFICATIONS: The following are minimum qualifications and licensing requirements that the Contractors must meet in order to be eligible to submit a RFP response. Responses must clearly show compliance to these minimum qualifications. Those that are not clearly responsive to these minimum qualifications shall be rejected by the City without further consideration: Contractor must have a minimum of five years continuous experience on construction material testing and inspection services with satisfactory references. Experience may include project types: airfield roadway and pipeline construction, retaining walls, seismic retrofits, bridge work, building construction. Services may include, but are not limited to materials field sampling, laboratory testing, and plant/factory inspection. Contractor must have successfully performed at least three contracts with a public or private agency of similar size to the City of Hayward. Contracts must be active for a minimum of five years, with volumes and services that are similar to those expected by the City. Contractor must possess required appropriate license(s) for the services provided. Contractor must possess and maintain an active Business License with the City of Hayward at the time of the contract awarded. DESIRABLE QUALIFICATIONS: Office and lab presence within Hayward City limits is highly desirable. Caltrans approved laboratory and staff are highly desirable. FAA (D3666) approved laboratory and staff are highly desirable. Contracted vendors shall provide adequate, competent support staff that shall be able to service the City twenty four hours a day, seven days a week (24/7). Such representative(s) shall be knowledgeable about the contract, services offered and able to identify and resolve quickly any issues including but not limited to order and invoicing problems. Contractors assigned support staff shall be familiar with the Citys requirements and standards to ensure that such requirements are adhered to. REQUEST FOR SUPPLEMENTAL INFORMATION: The City reserves the right to require the submittal of additional information that supplements or explains proposal materials. REQUEST FOR INFORMATION: Any requests for clarification or additional information regarding this RFP shall be submitted via email to Rita Perez, Purchasing Manager at: rita.perez@hayward-ca.gov and copy Jason Whipple, Supervising Construction Inspector at jason.whipple@hayward-ca.gov by 12:00 p.m., Thursday, April 14, 2022. All requests received prior to the stated deadline will be answered in writing by the City, and copies of the questions and answers will be transmitted to all prospective consultants who have been invited to bid on this solicitation. Deadline: Email RFP questions Thursday, April 14, 2022 @ 12pm City provides RFQ question answers via email Thursday, April 21, 2022 @ 5pm CONTACT: Any administrative questions regarding bidding procedures should be directed to: Rita Perez, Purchasing Manager (510) 583-4801; rita.perez@hayward-ca.gov Questions relating to the project management may be directed to: Jason Whipple, Project Engineer (510) 583-4755 jason.whipple@hayward-ca.gov The method of contractor selection has not been determined at this time