This is a service / maintenance or supply contract in Minneapolis, Minnesota. Contact the soliciting agency for additional information.

This request for information (RFI) is issued solely to determine the capabilities of firms to provide support in providing Furniture, Equipment, and Material Relocation and Ancillary Services for Minneapolis VA Medical Centers identified in the Statement of Work (SOW) below. This RFI is for planning purposes only and shall not be considered an Invitation for Bid, Request for Quotation, or a Request for Proposal. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this RFI. Responses to this RFI will be treated only as information for the Government to consider as part of their market research efforts. The information provided may be used by the Government in developing its acquisition strategy. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this RFI and parties responding will not be entitled to payment for direct or indirect costs incurred in responding to this RFI. The North American Industry Classification System (NAICS) for this requirement is 484210, Used Household and Office Goods Moving - with a size standard of $30 million. Your response must address capabilities specific to the services required in the Attached SOW, in addition to all other information required below. 1. Please identify any of your firm's existing contract vehicles (e.g. GSA federal supply schedules) which provides for the SOW requirements. 2. Please provide all social-economic categories of your firm (e.g., SDVOSB, VOSB, WOSB, Large Business, 8a, etc.) as well as your firm's SAM Unique Entity ID number (replaces DUNS number) and Government Contract POC. All questions and responses must be submitted via email, no phone calls will be accepted. Please note "RFI 36C26322Q0451 Minneapolis VA Moving Service" in the subject line of your response. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. February 10, 2022 Statement of Work Moving Services Contract VA Minneapolis Health Care System 1.0 General The Minneapolis Veteran Affairs Health Care System (MVAHCS) has a requirement for Furniture, Equipment, and Material Relocation and Ancillary Services. The VAMHCS requires a contractor to provide a full range of services to disassemble and remove existing office furniture, equipment and related materials from a location, transport the items to a new location and install/place them according to the direction of the COR or designated Representative. The number of moves will vary from month to month. 1.1 Period of Performance (POP): Base Year plus 4 Option Years. 1.2 Hours of Performance - The Contractor will perform the majority of duties during normal work hours which is Monday through Friday, 7:00 am to 5:00 pm. The Contractor may be required to perform some duties during off-duty hours. 1.3 Contracting Officer's Representative (COR) will be assigned to represent the Contracting Officer (CO) in furnishing technical guidance and advice under this contract. The delegation letter will specify the limits of the COR's authority. The letter is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Those matters are the responsibility of the Contracting Officer and shall not be delegated. 1.4 Contractor Key Personnel: The Contractor shall provide a list of employees that are key to the organization and who will provide services under this contract. Provide full name, position, title and the required certifications. Employees will need to apply for a security badge and pass a security background check. 1.5 The Contractor shall designate a Contract Liaison (CL) to work with the COR. The CL shall have a comprehensive knowledge of furniture moving, installation, storage, repair and possess administration skills. The CL shall have at least five years of experience in this type of work. 1.5.1 The CL shall have the authority to negotiate and accept job requests on the Contractor's behalf. The CL shall have technical and administrative knowledge of all job requests pending, in-progress and completed. 1.6 The Contractor shall maintain sufficient staff to be responsive to job requests. The Contractor's staff shall be US citizens or have appropriate work permits. The Contractor shall comply with VA security, access and badging requirements. The Contractor shall wear company attire that clearly identifies them as Contractors and present a professional appearance at all times. 1.7 The Contractor shall assure that its staff are fully certified and licensed to perform their duties. 2.0 Scope of Work 2.1 The Contractor shall provide supervision, staffing, equipment, vehicles, transportation, packing supplies and materials and ancillary services necessary to perform moving and relocation services. The Contractor shall perform all relocation services as requested by COR or designated representative. The services shall include, but are not limited to, pre-move planning, assembly/disassembly of furniture, providing packaging materials, packing/crating, loading/unloading. The services shall be provided to the following facility locations: 2.1.1 Building 70 Veterans Affairs (VA) Minneapolis Medical Center (One Veterans Drive, Minneapolis, MN 55417) 2.1.2 Building 9 (5447 Minnehaha Avenue South, Minneapolis, MN 55417, Hennepin County) 2.1.3 Building 10 (5445 Minnehaha Avenue South, Minneapolis, MN 55417, Hennepin County) 2.1.5 Building 48 Temporary Bldg (1 Veterans Drive, Minneapolis, MN 55417, Hennepin County) 2.1.6 Building 49SV (1 Veterans Drive, Minneapolis, MN 55417, Hennepin County) 2.1.7 Building 49 (1 Veterans Drive, Minneapolis, MN 55417, Hennepin County) 2.1.8 Building 68 (1 Veterans Drive, Minneapolis, MN 55417, Hennepin County) 2.1.14 Building 76 Spinal Cord Injury Fisher House 1 (1 Veterans Drive, Minneapolis, MN 55417, Hennepin County) 2.1.15 Building 77 Modular Building Fisher House 1 (1 Veterans Drive, Minneapolis, MN 55417, Hennepin County) 2.1.16 Building 89 (Fort Snelling, Minnehaha Ave, Hennepin County) 2.1.17 Building 222 (Fort Snelling, Bloomington Ave, Hennepin County) 2.1.19 Building 217 (Fort Snelling, Hennepin County) 2.1.20 Building 224 (Fort Snelling, Hennepin County) 2.1.21 CBOC Clinics : Locations may be added or deleted based on the VA's mission. Minnesota - Albert Lea, Ely, Hibbing, Mankato, Maplewood, Ramsey, Rochester, St. James, Shakopee Wisconsin - Chippewa Falls, Hayward, Rice Lake, Twin Ports. 2.2 Requests for Services - The COR or designated representative will coordinate with the CL on each relocation project to ensure that all resources assigned to the project are properly managed. 2.2.1 The Contractor and the COR shall work together in estimating the cost of project prior to performance. The estimate shall be in writing and adhere to the Price Delivery Schedule CLIN items. Once approved by the COR, the project shall commence as scheduled. A project estimate shall include the following at a minimum: 2.2.1.1 Work hours the project requires from start to finish 2.2.1.2 Move project duration 2.2.1.3 Quantity and type of Contractor staff required to perform the task 2.2.1.4 Quantity and type of materials will be required to properly relocate/move the items 2.2.1.5 Project cost - separate line items for labor and materials 2.2.1.6 Date/time moving bins, tape and other supplies will be delivered for VA personnel to pack their belongings 2.2.1.7 Date/time moving bins will be collected after the move. The method of contractor selection has not been determined at this time.