West County Wastewater (WCW) is soliciting written proposals from qualified firms or individuals to provide services towards Engineering Services for Infrastructure & Planning. This is a Combined Request for Proposal & Request for Qualifications (RFP/RFQ), and not an invitation to bid. Although pricing is very important, other factors will be taken into consideration in selecting a proposal. Proposals will not be accepted after the date and time stated above. An incomplete proposal or proposals that do not conform to the requirements specified herein will not be considered. Issuance of the RFP/RFQ does not obligate WCW to award a contract, nor is WCW liable for any costs incurred by the proposer in the preparation and submittal of proposals for the subject work. West County Wastewater retains the right to award all or parts of this contract to several proposers, select no proposers, and/or to re-solicit proposals. The act of submitting a proposal is a declaration that the proposer has read and understands all requirements and conditions of the RFP/RFQ . For further information regarding the anticipated work or scope of services, please contact Armondo Hodge Engineer III 2910 Hilltop Drive Richmond, CA 94806 (510) 680-0913 ahodge@wcwd.org The activities described herein are not intended to be exhaustive. Rather, each proposer should consider the goals and outcomes described for each task and develop a work plan that modifies and expands upon the activities listed herein. Innovative approaches that better meet the stated goals and provide the outcomes described, but result in a shorter schedule, lower cost, or other advantages will be given more favorable consideration than those that do not. WCW's Engineering Services for Infrastructure & Planning has been identified as an important aspect of department-related functions. This project will ensure that supplemental mentorship and technical assistance can be provided to staff. This RFP/RFQ will facilitate procurement of Infrastructure and Planning services that have been deemed to provide a significant benefit. The Planning and Support Services Manager leads a team of 3 positions (1 Engineer I, 1 Engineer III and 1 GIS Program Analyst) while reporting to 1 (Director of Infrastructure and Planning). There are 3 divisions in the Infrastructure and Planning Department (Collection Systems Operations, Capital Portfolio and Planning and Support Services). The selected vendor would be asked to complete the following tasks: 1. Provide assistance as well as communication/updates to the Director of Infrastructure and Planning
Example duties related to this task include, but are not limited to: providing personnel related recommendations to the Director of Infrastructure and Planning and update reports on division initiatives, suggesting new initiatives and/or process modifications and assisting with Board reports and budget preparation (i.e. biennial budget, 10-yr CIP, etc.) 2. Provide mentorship and training to Planning and Support Services staff
Example duties related to this task include, but are not limited to: providing improvement advice as related to current positions, staff assessment and development recommendations. 3. Provide technical assistance for the Planning and Support Services Division
Example duties related to this task include, but are not limited to: recommendations on development of project specifications, items related to plan checks (i.e. potentially reviewing complex plans/drawings, answering inquiries such as allowable distance of sewer mains to proposed retaining wall footings and providing recommendations), involvement in planning initiatives (i.e. reviewing I/I studies, the Master Plan, the SSMP and the Standard Details, answering related inquiries and providing recommendations), review of RFP/RFQs and providing flow modeling assistance (i.e. increase in demand leading to flow modeling being necessary and criteria for future pipeline upgrades), assisting in various engineering calculations 4. Provide technical assistance for the Capital Portfolio Division
Example duties related to this task include, but are not limited to: creating engineer's estimates for projects (considering cost escalations), reviewing submittals and plans/drawings for projects, reviewing RFP/RFQs, suggestions regarding community outreach items, advice regarding easement matters (acquisition and/or quitclaiming), and reviewing master specs and change order requests The method of contractor selection has not been determined at this time.
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